Change Request: Process Improvement
Description:
Current ELMS processes do not provide the end user with serial number detail within the In-Transit Review process to search for and close intransit shipments with an approval process. When documents are sent to an outside entity that cannot reply transactionally confirming receipt of a shipment, it is the responsibility of the Inventory Manager, when Material Management (ICP) module is being utilized, to close out the intransit record once the Key Supporting Document (KSD) is supplied. The in-transit review process will need to have serial number detail to facilitate the processing and closeout of shipments. Serial number level details are specifically needed for instances where the confirmation quantity does not match the shipment information (Either with KSD or Responses that are short).
Recommended:
The ELMS system shall be enhanced to include a serial number search capability within the “Intransit Review” screen, allowing users to locate and verify specific intransit records. Upon selection of a shipment, all associated serial numbers will be displayed, automatically checked upon first entry. Users will have the ability to uncheck serial numbers not verified as received based on the Key Supporting Document (KSD). A new Stage Code “DS – Discrepant Shipment” is requested to flag and clearly display discrepant serial numbers or quantities. This is a critical enhancement, as current functionality lacks the capability to drill down by serial number for intransit shipment verification and closeout. This feature is necessary to enable Inventory Managers using the ICP module to validate and close shipments when transactional confirmation is not available, ensuring compliance with audit standards. Refer to the attached USMC BRD for additional detail.
Mission Critical: This process allows the user to properly adjudicate and confirm in transit shipments, when the receiving agency does not confirm receipt, or confirms receipt with errors or discrepant quantities.
Benefits:
-Meets MARCORLOGCOM’s business model.
-Ensures the accurate closeout of in-transit shipments based on Key Supporting Documents received at external RSA's, DLA-DS, or other entities that do not respond appropriately via DLMS Transactions.
Frequency: Daily
Users: This SCR will support all users of DPAS Material Management, and clean up an issue with the validation of serialized assets when the quantities do not match between what was shipped and the KSD Received.
