DPAS SCR: 00939



  • SCR Number
    00939
  • Title
    DPAS QC Mod - Include MI - Missing Item as allowable result
  • DPAS Module
    Warehouse
  • Reporting Organization
    USMC: DMC
  • State
    Done
  • History
    Submitted: 12/30/2015
  • Description

    Description
    In Defense Property Accountability System's (DPAS) current build, version 3.2, there are currently 16 Quality Control (QC) types:

    • Type 1. CALB - Calibration - Before Maint
    • Type 2. CALA - Calibration - After Maint
    • Type 3. COSB - COSIS - Before Maint
    • Type 4. COSA - COSIS - After Maint
    • Type 5. MNTB - Maintenance - Before
    • Type 6. MNTA - Maintenance - After
    • Type 7. OTHB - Other - Before Maint
    • Type 8. OTHA - Other - After Maint
    • Type 9. TSTB - Test - Before Maint
    • Type 10. TSTA - Test - After Maint
    • Type 11. RCPB - Receipt - Before Maint
    • Type 12. RCPA - Receipt - After Maint
    • Type 13. MROB - MRO - Before Maint
    • Type 14. MROA - MRO - After Maint
    • Type 15. MROB - MRO - Before Maint
    • Type 16. MROA - MRO - After Maint

    The aforementioned types each have a list of allowable results.
    The allowable results are dependent on the QC Type for the task.
    The complete list of allowable results is below:

    • DF - Deferred,
    • FL - Failed,
    • PS - Passed,
    • CP- Completed,
    • DM - Damaged,
    • II - Incorrect Item,
    • MI - Missing Item,
    • CN - Cancelled,
    • CP - Completed,
    • RJ - Rejected

    QC Type 2, CANB - Cannibalization - Before Maint, is the only QC Type that includes an allowable result which indicates that an asset is not on location or missing, MI - Missing Item.
    15 out of the 16 QC Types do not allow this value.
    Due to the inaccurate inventory levels and locations that DPAS currently reflects as well as human error, users are consistently attempting to execute QC for assets that are not on the prescribed location.
    Since there is no method of indicating this, users are currently attempting to work around this by failing the QC task whenever possible and either finding the asset in an offline process or progressing with QC by selecting another asset, if available.
    The users are in need of an allowable value that will indicate that an item is missing and will subsequently generate a Physical Inventory task for the Inventory Technicians to locate the missing asset.
    In the case that the asset is found, a new QC task, of the same QC type that was originally assigned, needs to be generated in order for the asset to progress through the intended process flow.

    Recommended
    All aforementioned Quality Control Types should include an allowable value of 'MI - Missing Item'.
    When a user selects this value, the selection should suffice as 'Action Taken' for QC which should leave the user with the ability to close the QC task after 'Marking as Complete'.
    Subsequently, a Physical Inventory task should be generated in order to locate the asset or take appropriate action (e.g. Inventory Loss transactions), and if the asset is found as a result of the Physical Inventory, a new QC task, of the original QC Type, should be generated in order to allow the asset to progress through its intended process flow.

    Mission Critical
    This is mission critical due to the fact that the current practices are cumbersome and unnecessarily lengthy.
    Not only does the excess time increase labor costs, but a lack of methodology to handle missing inventory during QC will skew Inventory accuracy.

    Benefits
    The implementation of this solution will greatly reduce time and cost of completing Quality Control while also improving the accuracy and accountability of Physical Inventory.

    Users
    This affects all users due to the direct, secondary, and exponential implications of Inventory accuracy.

    Completed - Release 5.1 - 28 April 2017