DPAS SCR: 01246

• SCR Number
  01246
• Title
  DPAS Transfer Function
• DPAS Module
  PA
• Reporting Organization
  DISA
• State
  New
• History
  Submitted: January 19, 2018
• Description

  Description
  DISA investment funding structure requires large volume and dollar value capital asset transfers between its general fund and its working capital fund.  Current DPAS functionality does not generate the needed accounting transactions to support this transfer environment.

  Recommended
  Request DPAS provide a radio button on the CIP Cost update to reflect whether to treat the adjusted cost amount as a “change” or a “transfer out” or “adjustment to a transfer out”.   A change would generate an X819A or M the way the process currently works.  A transfer out will generate an X817A for the difference between the old cost and the new cost.  An adjustment to a transfer out will generate an X817M  (Note: for a transfer out, the new CIP cost must be less than the current cost – an increase to CIP can never be a transfer out. An adjustment to a transfer out must always be an increase to the cost amount.)

  Mission Critical
  Mandated.  DISA is required under the CFO Act of 1990 to generate financial statements that can be audited. This change is required to accurately record the DISA investment funding structure for its capital asset purchases. 

  Benefits
  Improves efficiency, accuracy and financial reporting; current practice is a manual process. Process must be performed external to DPAS. Workaround within the DPAS system is not performed.

  Users
  Certain users affected.  DISA has a highly access controlled capital asset structure and procedures, due to the complexity of the capital asset composition and funding and the Departments demands on auditability of the Agency financial statements.