Updates for Audit Readiness



  • Title
    Updates for Audit Readiness
  • SCR Number
    01524
  • DPAS Module
    Warehouse
  • Reporting Organization
    AF: USAFA
  • State
    New
  • History
    Submitted: 20190625
  • Description

    Description
    USAFA requires additional updates to the Issue, Return, Inquiry, and Member Profile processes to increase the efficiency and accuracy of inventory sales for audit readiness.

    Recommended
    Provide the ability to:

    • Excluding specific members or groups of members from being billed
    • Adding pricing information into the inquiries to look up potential charges
    • Displaying cost information before a sale is complete (both issue and returns)
    • Displaying cost information on the Issue/Return Receipts
    • Printing “Cash Issue” on the Issue Receipt if the issue was designated as a cash issue
    • Capturing Payment information for Cash Issues and returns that can be researched and exported at a later date

    Mission Critical
    This is mission critical. DPAS currently does not capture Payment information for cash issues nor does it provide the capability to query transactions that were paid by the member.  This leads to a gap in our audit readiness when USAFA needs to match a money order or transaction to an issue or return in DPAS.
    There is also no way to calculate the total cost of a sale before the sale has been completed—we require cadets to provide a money order to cover the cost if they are not able to be billed. The cost must be known ahead of time.

    Benefits
    Implementing the proposed changes will reduce the time/cost and increase pricing accuracy for each member paid issue or return. It will also reduce the time/cost of audit research, increase the accuracy of our audit research, and produce the financial reporting that we require for our audits.

    Users
    All users


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