DPAS SCR: 01577

• SCR Number
  01577
• Title
  Automate System Access Requests
• DPAS Module
  Enterprise
• Reporting Organization
  AF: GEIT
• State
  New
• History
  Submitted: 1/22/2020
• Description

  Description
  The process for requesting access to DPAS is antiquated/not user friendly and is an analog process.  Propose automating the entire access request process and housing it on the DPAS site.

  Recommended
  Recommend automating the DPAS access request process by developing a process and housing it on the DPAS site.  Many sites the DoD uses have automated access request systems housed on the site access is being requested to.  Current DPAS access process has users download documents from the DPAS site, fill out the Documents, route for signature, and then have the IO review and upload the documents on the DPAS site.  Recommend a virtual access request system be housed on the DPAS site and automate the routing and review process like many other DoD sites.  The previous system utilized for IT asset Management AFEMS/AIM had this capability if an example is needed.

  Mission Critical
  Yes, automating this process would save hundreds of man hours spent downloading, reviewing and then uploading documents.  Documents can be created virtually and can disperse data where needed.  The current process is extremely cumbersome and time consuming.  So much to the point where SAF/A4 has stood up a help desk and hired contractors to process access request documents for users.

  Benefits
  If a user requesting access can do so on the site without downloading documents and routing them, hundreds of man hours can be saved and data integrity will improve by limiting the selections a user can make and routing the request to the appropriate approval authorities.  The automation of this process will save time for the user, IO, DPAS Security Team and any other offices/agencies currently involved in the access request process.

  Users
  Yes, this will affect all users of DPAS.