DPAS SCR: 01764

• SCR Number
  01764
• Title
  GSA Fuel Upload
• DPAS Module
  MU
• Reporting Organization
  Air Force
• State
  New
• History
  Submitted: 08 March 2022
• Description
  Description:

  The M&U module currently blocks GSA Fleet upload file transactions when an asset’s mileage exceeds a 20% variance from the last reported utilization. This generates a large number of manual utilization updates into smaller input increment to correct records within the variance and allowing GSA Fleet file upload. Additionally, system does not provide clarity with reference to validation errors. Users must sift through 1,000s of line-items before pinpointing flagged fields, only to update a separate Excel file for reload.

   

  Recommended:

  Update the utilization GSA Fleet upload file process. At what we reference as Step 5 (Update Step) of the upload process, system flags errors for 20% mileage variance. However, update allowing users to continue file upload after reviewing and accepting. We call this a soft stop with a continue button. This is similar to current single utilization update process. Additionally, all other data issue flags (i.e., not 20% variance), highlight rows containing errors and allow corrections within what we reference as Step 4 (File Validation) step. This streamlines utilization upload process and reduces user frustration searching, correcting and updating 1,000s of line items.

   

  Mission Critical:

  Critical. Properly capturing accurate utilization is an OSD mandate for FAST reporting and influence executive-level decision making. Agencies used data to develop procurement and sustainment budgets across the DoD. Streamlining interface allows users to focus on data accuracy vs. fighting system.

   

  Benefits:

  Implementing these process improvements dramatically improves overall GSA asset utilization accuracy. Increasing the success rate of file upload reduces user manual updates thus reducing workload and saving time.

   

  Users

  Improvement benefits all DoD Agencies