System Change Requests Header

System Change Requests (SCR's) are submitted by our Configuration Control Board (CCB). To learn more about the process, please visit our CCB Responsibility page. Below you will find all SCR's that have been submitted, and what their status is. To download a blank form, you may visit our Reference Library and download the SCR Form.

Use the filter features on the left to sort by Agency (Reporting Organization), Module, or State. Use the open filter text box (above black header) to find key words in the description, or specific SCR number. Use the column title header to sort by that column. You may also download an Excel file of the record data by selecting the green Excel logo in the upper right corner of this page.

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Title SCR Number DPAS Module Reporting
Organization
State Description
Dispatch Scheduler 635 MU OSD New (SCR created on 4/29/2014) A short to long range (> 6 months) planning tool for non-DPAS access personnel to request multiple assets to meet a mission, approve the request/plan for assets (reason, cost and nbr of assets) and then release to Dispatch/Warehouse for Asset Allocation/Pick, Issue/SKO assembly and return. Enhance functionality to incorporate the Scheduler as part of the Request process for multiple assets within Dispatch and Warehouse. Joe Stossel comment, 2/25/2015 -?Started working but delayed development due to Army delaying implementation.??Same as SCR 722.
NDT DPAS Interface 616 PA Navy New "Network Detection Tools" As their primary objective the DISA requests that an interface be established between their network configuration change management (NCCM) system and DPAS in order to better know which assets are connected to the network and exist in DPAS. Secondarily, know which software and firmware are installed on each device in order to better manage their software license compliance. Recommended solution: This process begins on the customer?s network when the customer executes their Network Discovery Tool, NDT. This is a function of the customers Network Configuration and Change Management (NCCM) system. The NDT may be run for a variety of reasons using any number of filters. It is not anticipated DPAS receive all assets/software, on every run. The results of the network discovery are passed through the GEX in the form of one or more XML files. Using GEX serves to isolate the systems and makes it a hardware/software independent interface. This interface would work similar to the automated inventory or RTLS programs in that a file would be received by DPAS and routed to either a hardware auto reconciliation program or a software auto reconciliation program. The automated reconciliation program would log and produce results. Anomalies are then made available to the operator in order to resolve manually. High Level Task: 1) Establish a relation between the NDT and the DPAS database 2) Establish a GEX connection 3) Establish the data elements and structure of the XML file 4) Add the necessary tables to support the reconciliation 5) Add an NDT Director program to route the hardware data and software data 6) Add an NDT Auto Reconciliation program to produce exceptions 7) Add an NDT Manual reconciliation program to allow the operator to match records not found in DPAS 8) Modify the pending transactions, asset receiving, asset update, asset transfer, asset disposal, to pass a transaction identity to each called sub-programs. 9) Modify the current inventory process to conduct NDT inventories. 10)Add NDT inquiry for assets on DPAS 11) Add NDT reporting for the auto reconciliation 12) Add NDT reporting of DPAS Assets 13) Conduct the development in at least two phases. The first of which is to accommodate the asset side of the interface, as this satisfies the primary requirement. In the second phase establish the interface to the existing IT Software management program. Joe Stossel comment, 2/24/2015 -?Release 3.2
Container Seal Management 725 Warehouse DFAS Columbus New Create a process in the Warehouse to manage the Seals on crates, zip tied packages etc.
GFP Management (Partial) 731 Warehouse DFAS Columbus New GFP/GFM Management in Warehouse - This was part of the original Warehouse Requirements but was delayed due to priority. ?The requirements are identical to the process utilized in the Property Accountability, except the status of the assets should be able to be updated in mass.
Incorporate WAWF Interface into Warehouse 729 Warehouse DFAS Columbus New WAWF Interface in Warehouse - This was part of the original Warehouse Requirements but was delayed due to priority. ?The requirements for the interface are identical to the process utilized in the Property Accountability. Review what PA is bringing in from the WAWF to ensure all data is contained for Wshe DB. ** need to determine if its a due-in from on loan or a due-in from receipt.
Document Register 555 Enterprise Army New There is no document register in DPAS. ?Without the document register, the accountable officer cannot reconcile the accountable documents. Document numbers now can be created without a registry which had been the baseline for the regulatory requirement to maintain supporting documentation. ?Also without the register, the accountable officer cannot reconcile the due-in since this was part of the Legacy DPAS register. Recommended solution:?Create an automated document register as it was in Legacy DPAS. Joe Stossel comment, 2/25/2015 -?Release 3.2 ? can it be used in both warehouse and PA? "After requistion and warehouse integration Joe Stossel comment, 8/10/2015 -?Delay
Trotec Printer Support 734 Warehouse DFAS Columbus New Trotec Engraver/Printer - create processes to support the use of the Trotec Engraver/Printer
Attribute Table in MU 00796 MU OSD Done

Description
There are DPAS tables shared between modules (Address and Utilization) and this request is to include Attribute as well.

Recommended Solution
Once the Attribute Template is selected in the Catalog, make it available as a tab in the M&U Maintenance Asset Master.
This will allow M&U users to utilize Attributes for fields maintenance related. Also provide a view of the data to Dispatch.

This data is needed to select the correct vehicle.
Example of an existing system is attached showing make, model, fuel type, mileage, etc. Create a screen for M&U to modify the Attributes and add to Role(s).

Mission Critical
N/A

Benefits
Allow maintenance managers the opportunity to create fields related more to M&U and have access to load information.

Users

Completed - Release 3.2 - 06 January 2016

Unit and Individual Issue/Return History View 00785 Warehouse USMC Done

Description
The requirement exists for the system to allow users to view the current outstanding returnable items list, and all historical issue and return receipts with emphasis on the current receipts.
This is a big deal for the system to have due to the fact that users will often challenge what they have issued to them. It is imperative that the system users be able to show Marines where they signed for items, and what they signed for. Must be able to see when the Marine Came in, and all the details around the visit.

Recommended
It is recommended that a way to view historical issue and return results, per user, be developed in order to allow users to show customers their customer history.

Mission Critical
This is a critical change in order to further improve this overall. This change will benefit issue process.

Benefits
This change will benefit all users and aid in any form of causative research.

Users
All users involved in issue/return processes will be affected by this.

Joe Stossel comment, 2/25/2015 - Release 3.2

Completed - Release 3.2 - 06 January 2016

Parts Management (M&U) 00723 MU DFAS Columbus Done

Description
Link the M&U Parts functionality to the Warehouse

Recommended
When allocating Parts on a Work Order the system will use the inventory in a designated warehouse as a source for this data - Mark a Work Order as 'Awaiting Parts' when the require part is not available in the warehouse.

Mission Critical

Benefits

Users

Joe Stossel comment, 2/25/2015 - Release 3.2
progs affected: MAN12 - work order

Completed - Release 3.2 - 06 January 2016

Kilometer Meter Reading PA and M&U 00688 MU OSD Done

Description
OCONUS vehicles meter readings are in KM and maintenance is also dictated by the KM recorded.
Users have to convert KM to Miles before putting into DPAS which reduces meter accuracy.

Recommended
Have a means for DPAS to set meter to capture KM as a meter reading but convert to miles when sending Utilization to FAST.
Enter "in Kilometers."
Do we store it in "miles" or "kilometers"
Must be reported to FAST as "MILES"
Possible screen changes to MAM, WO, Scheduler, Dispatch, Inquiries, Reports, etc.
MAM may be where the decision is made to determine what type of mileage to enter (Miles or Kilometer)

Mission Critical
It is critical for all vehicles OCONUS because maintenance actions are driven my the meter reading and DPAS does not allow for KM readings. A lot is lost in the conversion.

Benefits
Reduces time in the varies conversions to meet utilization and maintenance actions. Improves accuracy of meter readings and utilization reporting.

Users
All users in M&U.

Completed - Release 3.2 - 06 January 2016

Maint Asset Master Mass Update Enhancements - Fuel Assoc, Default Fuel Type Cd, Utilization Tab and Cert(s)/License(s) Tab 00634 MU OSD Done

Description
When profiling assets in mass, i.e. NSN/Equipt Pool/Dispatch Ctgry, Fuel Assoc, Default Fuel Type Cd, Utilization Tab and Cert(s)/License(s) Tab are not available.
Loaded 75 Ford Focus and had to individually profile same information for all.

Recommended
Have these fields available when mass loading.

Mission Critical
Mission critical when you look at the time it takes to individually profile like vehicles with all the same requirements.

Benefits
Reduces profile time for like vehicles.

Users
M&U Officer

Ties into dispatch reimbursable changes (see SCR 00625)

Completed - Release 3.2 - 06 January 2016

Inventory Activity Inquiry Search 00950 Warehouse USMC New

Description
Currently, in Inventory Activity Inquiry the only thing you can see is transactions for a search one at a time. There is a requirement to be able to pull all inventory by Reason Code activity in a month for a warehouse, site, or program. Also the requirement is to pull all inventory activity inquiry for all Reason Codes that had activity for that month.

Recommended
Recommend adding to the search criteria a filter so the users can search by reason codes, program, site, and by warehouse. Also, would recommend leaving the date filters and required filter type as mandatory while leaving other fields optional so users can pull the information they need with as much information as possible.

Mission Critical
This will enable UIF's and IIF's to pull month wide data for reports.

Benefits
This will give the users the ability conduct wider searchers and better data reporting

Users
All UIF and IIF

Completed - Release 5.2 - 29 September 2017

Disposal Inquiries 951 Warehouse USMC New Description: Currently, there is no way easy way of researching items that have been sent to disposal. There is a need for an inquiry to filter disposal information that is easily accessible for reportable reasons. Recommended: Recommending adding a disposal inquiry to the "Inquiries" tab. This inquiry should have filters that can be sorted by Logistics Program/Region/Site/Warehouse, Date, Stock Number/Nomenclature/LIN/TAMCN, and dollar amount.? Information should also show the date of AS3 Transaction (856S equivalent) and all associated information when transmitted. Mission Critical: This will help pull disposal information with more accurate information. Benefits: This will increase the accuracy of disposal reporting information in DPAS. Users: All IIF & UIF
Tabular Format for DPAS Excel Exports 940 Warehouse USMC New Description: DPAS Excel exports are currently only available in compact form.? This format prevents relative data from being displayed horizontally next to related fields, which are indented to show a nested relationship with the data directly below.? It is imperative for users to have the ability to export Excel files in an automated manner into tabular form so that all related records are viewable in a linear style. Recommend: Users should have the option to choose whether they want DPAS Excel exports in compact or tabular format.? Both formats are useful and needed by different parties and requires a mutually exclusive option to be available for each individual export.? It is vital that there be an option to automatically export data to Excel in either format. Mission Critical: This is mission critical for users.? The current compact format is rendering the users unable to compute required metrics and to perform analysis of inventory and transactional records in a fast and accurate manner. Benefits: This solution will greatly reduce the time to prepare exports of data which consequentially results in a significant reduction in labor cost and allows users to complete tasks more efficiently.? Most importantly, a solution directly from the software system itself will improve the accuracy of the exported information in report creation, computing, and analysis of data to effectively eliminate the possibility of user error as this can occur when manually converting records from a compact format to tabular format. Users: This affects all Systems Analysts and 20% of Warehouse Management users.
DPAS QC Mod - Include MI - Missing Item as allowable result 00939 Warehouse USMC: DMC Done

Description
In Defense Property Accountability System's (DPAS) current build, version 3.2, there are currently 16 Quality Control (QC) types:

  • Type 1. CALB - Calibration - Before Maint
  • Type 2. CALA - Calibration - After Maint
  • Type 3. COSB - COSIS - Before Maint
  • Type 4. COSA - COSIS - After Maint
  • Type 5. MNTB - Maintenance - Before
  • Type 6. MNTA - Maintenance - After
  • Type 7. OTHB - Other - Before Maint
  • Type 8. OTHA - Other - After Maint
  • Type 9. TSTB - Test - Before Maint
  • Type 10. TSTA - Test - After Maint
  • Type 11. RCPB - Receipt - Before Maint
  • Type 12. RCPA - Receipt - After Maint
  • Type 13. MROB - MRO - Before Maint
  • Type 14. MROA - MRO - After Maint
  • Type 15. MROB - MRO - Before Maint
  • Type 16. MROA - MRO - After Maint

The aforementioned types each have a list of allowable results.
The allowable results are dependent on the QC Type for the task.
The complete list of allowable results is below:

  • DF - Deferred,
  • FL - Failed,
  • PS - Passed,
  • CP- Completed,
  • DM - Damaged,
  • II - Incorrect Item,
  • MI - Missing Item,
  • CN - Cancelled,
  • CP - Completed,
  • RJ - Rejected

QC Type 2, CANB - Cannibalization - Before Maint, is the only QC Type that includes an allowable result which indicates that an asset is not on location or missing, MI - Missing Item.
15 out of the 16 QC Types do not allow this value.
Due to the inaccurate inventory levels and locations that DPAS currently reflects as well as human error, users are consistently attempting to execute QC for assets that are not on the prescribed location.
Since there is no method of indicating this, users are currently attempting to work around this by failing the QC task whenever possible and either finding the asset in an offline process or progressing with QC by selecting another asset, if available.
The users are in need of an allowable value that will indicate that an item is missing and will subsequently generate a Physical Inventory task for the Inventory Technicians to locate the missing asset.
In the case that the asset is found, a new QC task, of the same QC type that was originally assigned, needs to be generated in order for the asset to progress through the intended process flow.

Recommended
All aforementioned Quality Control Types should include an allowable value of 'MI - Missing Item'.
When a user selects this value, the selection should suffice as 'Action Taken' for QC which should leave the user with the ability to close the QC task after 'Marking as Complete'.
Subsequently, a Physical Inventory task should be generated in order to locate the asset or take appropriate action (e.g. Inventory Loss transactions), and if the asset is found as a result of the Physical Inventory, a new QC task, of the original QC Type, should be generated in order to allow the asset to progress through its intended process flow.

Mission Critical
This is mission critical due to the fact that the current practices are cumbersome and unnecessarily lengthy.
Not only does the excess time increase labor costs, but a lack of methodology to handle missing inventory during QC will skew Inventory accuracy.

Benefits
The implementation of this solution will greatly reduce time and cost of completing Quality Control while also improving the accuracy and accountability of Physical Inventory.

Users
This affects all users due to the direct, secondary, and exponential implications of Inventory accuracy.

Completed - Release 5.1 - 28 April 2017

DPAS QC Mod - Allow Location Update 00938 Warehouse USMC: DMC Done

Description
In Defense Property Accountability System's (DPAS) current build, version 3.2, all allocated assets for a Quality Control (QC) task appear in the Quality Control Details gridline.
The gridline contains selective attributesabout each asset, such as Serial Number, Condition Code, Location, Owning DoDAAC, ICN, etc...
The attributes that appear in the gridline are a snapshot of the asset's attributes at the time that the asset was allocated to the QC task.
Since these attributes are not dynamic, any changes that have been made to an asset since it was allocated to a QC task will not appear in the gridline.
In many cases, an asset has been moved since being allocated to QC.
In the scenario that an asset has been moved, the gridline reflects inaccurate results about the asset (inaccurate location).
Users are in need of the ability to update the grid results location field.
For 14 out of the 16 QC Types:

  • Type 1. CALB - Calibration - Before Maint
  • Type 2. CALA - Calibration - After Maint
  • Type 3. COSB - COSIS - Before Maint
  • Type 4. COSA - COSIS - After Maint
  • Type 5. MNTB - Maintenance - Before
  • Type 6. MNTA - Maintenance - After
  • Type 7. OTHB - Other - Before Maint
  • Type 8. OTHA - Other - After Maint
  • Type 9. TSTB - Test - Before Maint
  • Type 10. TSTA - Test - After Maint
  • Type 11. RCPB - Receipt - Before Maint
  • Type 12. RCPA - Receipt - After Maint
  • Type 13. MROB - MRO - Before Maint
  • Type 14. MROA - MRO - After Maint

users have the ability to update any asset's Condition Code in the 'Apply Changes to Details' frame (screenshot attached).
Users should have the ability to update any asset's (any asset allocated to the QC task and consequentially visible in the grid results) location by checking the appropriate record and updating the location in a similar manner that they would update the Condition Code.

Recommended
All 16 Quality Control Types should include a Location field in the 'Apply Changes to Details' frame of the QC form. When a user selects a checkbox for a grid result, enters a new the grid results should be updated to reflect the asset's new Location.

Mission Critical
This is mission critical due to the fact that inaccurate locations reflected in DPAS will cause unnecessary wastes, including time spent searching for assets by personnel.

Benefits
The implementation of this solution will greatly reduce time and cost of completing Quality Control while also improving the accuracy and accountability of Physical Inventory.

Users
This affects all users due to the direct, secondary, and exponential implications of Inventory accuracy.

Completed - Release 5.1 - 28 April 2017

Fuel data from Ext Source 00937 MU OSD Done

Description
Requirement for DPAS to accept fueling data from anexternal source (DLA, GSA, Commercial Vendor). Data to capture at minimum willbe; Vehicle ID, Fuel Type, Nbr of Gallons dispensed, Date/Time of transaction; Location & (if available) and Utilization at time of transaction.

Recommend
The original request was to modify the current Utilization interfaceprocessor to allow for other than Tail Nbr reporting. This is a batch job thattakes the data that was previously written to the Utilization Inbound table andposts that data to each asset's Utilization record. We would also need tocreate a process to read the DLA file and then write the data in the file tothe Utilization Inbound table, if DLA could not provide it in the AIRRS format.

Mission Critical
Yes.

Benefits
Reduces keystrokes, time and errors while improving and increasing accuracy of fuel usage.

Users
Users required to capture fuel data from external sources for reporting.

Completed – Release 6.0 – 27 April 2018

Tunner/Halvorsen Report 00936 PA Air Force Done

Description
Unable to pull a UIC, Site or Agency report on the 25K Tunner and 60K Halvorsen 60K loaders.

Recommended
Create a Site/Agency level report on the Tunner and Halvorsen loaders. The report would include monthly inventory data (UIC location), monthly current meter readings, monthly utilization readings (start and end), main W/Os open and closed (monthly) Sub W/Os (monthly), monthly parts charges and etc. We have included the reports to assist in creating the required report. Again there are numerous reports included however, the data fields are basically repeated so one report listing out the data fields will suffice.

Mission Critical
The Tunner and Halvorsen report is a critical reporting tool between the Contractor and the USAF for accountability and serviceability accounting.

Benefits
This solution will modernize and improve data reporting between the Contractor and USAF and meet all contractual obligations.

Users
Yes

Completed – Release 6.0 – 27 April 2018

DLA-DS AS3 Transaction 00935 Warehouse USMC New

Description
Currently, the Logistics Program 'CSP Enterprise' does not utilize the Disposal function to transmit to DLA-Disposition Services (DLA-DS) (via DLA-Transaction Services) (DLA-TS) the AS3 transaction (DLMS 856S).

Recommend
the ability to have DPAS-WM, for Logistics Program 'CSP Enterprise' transmit to DLA-DS the AS3 transaction when a warehouse indicates they are sending gear/equipment to a DLA Disposition Service DoDAAC as 'Excess' under Material Management / Disposition. This serves as the electronic notification to DLA-DS that equipment is to be transferred to them (DLA-DS).

Mission Critical
This is mission critical to help maintain an electronic audit trail and stay FIAR compliant.

Benefits
Keeps up with property accountability as it moves from a Warehouse within DPAS and DLA Disposition Services.

Users
All users.

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