The cause for "Error 125 - No record(s) match search criteria or you do not have appropriate security access" can vary depending on the Search Criteria page you are on. For example, the Excess Search Criteria page does not have Component and End Item searching but the Transfer Search Criteria page does.  Some possible causes are:

• Options selected on the Search Criteria page are not valid for the asset you are looking for (i.e. it is a bulk item and the serially managed option is selected)
• The asset may have been marked as Suspected Loss during an inventory
• The asset may be on lease or loan
• The asset may be in a pending state for another transaction (such as a transfer)
• You may not have sufficient access to view this specific asset in the search results

Finding the asset:

• Do an Inquiry - Inquiries>Asset Management>Asset
  • Check the UIC the asset is assigned to. You must have access to this UIC in order to search for the asset.
  • Check the Suspected Loss status. This should be marked as N/A. If it is marked as Suspected Loss, then you must Update the asset before continuing.
  • Check the Lease/Loan status. If the asset is on lease or loan, you will need to Update the asset before continuing.
• Do a Pending Transaction inquiry - Inquiries>Asset Management>Pending Transactions
  • If the asset is found in Pending Transactions, then you cannot perform another action on it until it is removed from the pending table.
  • Review the information for the asset on the Pending Transactions inquiry. What type of transaction is it? UIC to UIC, Site to Site or Custodian? Is it a transfer, disposition, excess or other action?
  • Do a corresponding search under Asset Management>Pending Transactions. If "Designate Only" was selected, the transaction will need to be approved before the asset will show in any other Search Results screens.
• If the Search Criteria is valid, the asset is not in Pending Status, not on lease/loan, and is not a suspected loss then you may not have sufficient access to view it. 
  For example, if you have the role, "Custodian with Inventory Rights", you can transfer an asset to a sub custodian but you cannot approve a transfer in Pending Transactions. You will receive an error message when trying to search for the asset. If you select "Designate Only" when transferring an asset, you will need to contact your APO or PA to complete the transfer.

There are several reasons an asset cannot be transferred or deleted/disposed of.

1. Perform an asset inquiry to make sure the asset has a Loan Code of G. If the asset is out on loan to a contractor or another government agency you will not be able to transfer or dispose of it.
2. Perform an UII inquiry. Only assets with the UII status of NDT or ART can be transferred or disposed of.
3. Perform an asset inquiry to make sure the asset is not in pending status. Assets in pending status cannot be transferred or deleted.  When performing the asset inquiry make sure to locate the Basic tab and check the Process Action field. If there is anything in this field this asset is in a pending status. You may locate the asset by checking the pending table on the losing side or the transfer table on the gaining side.
4. Perform an asset inquiry and check the Suspected Loss Code. You will not be able to transfer or dispose of your asset if it is marked as a suspected loss.

To receive an asset you will need to navigate to Asset Management/Receiving and begin the receiving process by entering the required data and proceeding through all the tabs in the Receiving process.