System Change Requests Header

System Change Requests (SCR's) are submitted by our Configuration Control Board (CCB). To learn more about the process, please visit our CCB Responsibility page. Below you will find all SCR's that have been submitted, and what their status is. To download a blank form, you may visit our Reference Library and download the SCR Form.

Use the filter features on the left to sort by Agency (Reporting Organization), Module, or State. Use the open filter text box (above black header) to find key words in the description, or specific SCR number. Use the column title header to sort by that column. You may also download an Excel file of the record data by selecting the green Excel logo in the upper right corner of this page.

Filter 
Title SCR Number DPAS Module Reporting
Organization
State Description
Disposition Updates 01228 Enterprise Army: USACE New

Description
We use the Defense Logistics Agency (DLA) Electronic Turn In Document (ETID's) program for processing excess, in conjunction with DPAS Disposition module for accountability/budget. Each program has a separate document register which are not compatible. This dual document number assignment affects hundreds of excess documents each month.   

Recommended
Request the ability to enter a manual document number in the Disposition process.  If this data field is left blank, then it auto-populates in exactly the same manner as DPAS Unit Issue, MILSTRIP, Transfer from External etc... This would give us the flexibility to process both internal and external items identified as excess.

Mission Critical
No, but it would allow us to track excess property from when it's first initiated at the customer level, through our excess processing center, to final disposal at DRMO with positive 100% tracking.  In other words, we would obtain excess cradle to grave accountability using one document number generated at the beginning of the turn in process.

Benefits
This change would eliminate the need to cross reference the two systems document registers, saving time and confusion when corresponding with an incoming customer and/or DRMO process request.

Users
At this time we are the only USACE warehouse using DPAS, so yes it affects all.

additional info update 01227 Warehouse AF: AFERMS New

Description
currently when we inspect an item we can update kits with the "manage SKO" button, but we still have to go to inventory update manager afterward to update the additional info

Recommended
add feature to update additional info when you are updating kit data in the "manage SKO" grid, add a button that is edit additional info

Mission Critical
this is a major time savings

Benefits
time savings for user

Users
all AFERMS users

customer sizes inquiry 01226 Warehouse AF: AFERMS New

Description
In order to find my sizes for a member I have to search for the member, click edit, and view the size categories tab.  There is no export feature.  To find my authorized sizes for a unit, I have to do this for each member and hand jam the data into an excel doc.

Recommended
add inquiry "member sizes". 
make a search by warehouse (search all UICs assigned to a warehouse), UIC, or member. 
Allow roll-up to LP, region, site. 
display a grid with members as rows and size categories as columns.

Mission Critical
critical: I have data in the system that I cannot export. Information is already in an SKO per member anyway.

Benefits
huge time savings, elimination of error form hand transferring data

Users
all AFERMS users

Update DPAS Real Property Processes to comply with RIPM 10.0 01225 PA DPAS: C New

Description
RPIM 10.0 has been released.  DPAS needs to update its Real Property processes to the new RPIM Model

Recommended
Review and compare RPIM 10.0 to DPAS making the noted changes.

Mission Critical
Yes.  With DPAS being a Real Property Management System, it needs to stay in compliance with the DoD RPIM model.

Benefits
DPAS will be able to comply with RPIM and be compatible with the data.

Users
Only Defense Agencies that use DPAS to manage their Real Property

Army Data exports 01224 PA Army: USASOC New

Description
DPAS does not produce files that can be uploaded to external systems for the Army.

Recommended
Require output data files to integrate with external property accountability applications (JLDW/IMS/ATLAS/SMARTRACK/GFEBS-SA/TDA Reconciliation Application/Excess Management Application). 
Army owes the file layouts.

Mission Critical
Mandated for asset visibility.

Benefits
Automates reporting to systems external to the property book.

Users
All Army users.

Use of DA Forms 01223 PA Army: USASOC New

Description
DPAS does not produce all of the required DA Forms

Recommended
Require DA Forms for use in DPAS.

  • DA Form 2062 "Hand Receipt/Annex Number" - used for hand receipt, component annex, temporary hand receipt, inventory list. 
  • DA Form 2765-1 "Request for Issue or Turn-in" - used for FOI transactions. 
  • DA Form 3161 "Request for Issue  or Turn-in" - used for lateral transfers, change document, temporary hand receipts (loan). 
  • DA Form 3161-1 "Request for Issue  or Turn-in (Continuation)". 
  • DA Form 4949 "Administrative Adjustment Report"  - used for serial/lot number changes, change in accountability, consumption, assembly, disassembly, catalog changes. 
  • DA Form 581 "Request for Issue or Turn-in of Ammunition" - used for requesting or turning in of ammunition.

Mission Critical
Mandated:

  • DA Form 2062 - AR 710-2, para 2-10g,
  • DA Form 2765-1 - AR 710-2, para 2-8h,
  • DA Form 3161 - AR 710-2, para 2-13a,
  • DA Form 4949 - AR 710-2, para 2-5o,
  • DA Form 581 - AR 710-2, para 2-6, para 2-20d(1)

Benefits
Provides forms required by Army.

Users
All Army users.

Email Notification of FEDLOG updates 01222 PA Army: USASOC New

Description
DPAS does not send notifications to the PBO for catalog changes made at the FEDLOG level. 

Recommended
Send PBO emails of changes that were made to assets on Property Book due to FEDLOG updates.

Mission Critical
Mandated by AR 710-2, para 2-5o / AIS Manual PBUSE EUM

Benefits
Provides automated notification to PBO.

Users
All Army users

Army Hand Receipt 01221 PA Army: USASOC New

Description
DPAS hand receipt does not contain data elements required by Army, such as authorization LIN, and quantities

Recommended
Require hand receipt generation to include essential data elements required by AR 710-2. 
Hand receipt should sorted by Authorization Property Type Code - LIN-NSN/MCN. 
Essential Data Elements per AR 710-2, para 2-10g are: 

  • "Hand receipt"
  • "From"
  • "To"
  • "Hand receipt number"
  • "LIN"
  • "NSN/PN/MCN/"
  • "Serial number/registration number/lot number"
  • "Item description"
  • "Hand receipt annex/component hand receipt number (if applicable)"
  • "Controlled inventory item code (CIIC)"
  • "Unit of issue"
  • "Quantity authorized"
  • "Signature, date, and grade/rank"
  • "Quantity on hand"

Mission Critical
Mandated by Hand Receipt accountability required by AR 710-2, para 2-10g. 
Direct Responsibility for property required by AR 735-5, para 2-8a(3).  
Change document posting is required by AR 710-2, para 2-10c(5).

Benefits
Provides data elements required by Army.

Users
All Army users.

Edit Capability for all Catalog Records 01220 PA Army: USASOC New

Description
DPAS does not currently permit editing of FLIS/FEDLOG catalog records.

Recommended
Require ability to maintain local catalog input and ability to change data elements for FEDLOG and AESIP catalog records. 
USASOC should be permitted to edit any catalog records or create records that are not on the Master catalogs.

Mission Critical
Mandated by AR 710-2, para 2-10i(1)

Benefits
Permits USASOC to control their catalog.

Users
All Army users.

SKO Management 01219 PA Army: USASOC New

Description
End Item and Component capabilities currently in DPAS are not robust or efficient to meet Army requirements.

Recommended
Require component management capability in PA module.
 Require LOGSA published SKO listings in DPAS PA module for P2 Army common equipment.

Mission Critical
Mandated by AR 710-2, para 2-10i(1)

Benefits
Provides SKO process required by Army.

Users
All Army users.

Add DLA Local Stock number to DD1348-1A 01218 PA Navy New

Description
When processing a Disposition / Disposal transaction (action code = DSPL and an address type - DE) a DD form 1348 DRMO Turn in document is generated from DPAS with the FSC  and nomenclature appearing in the stock number field when the stock number is an MCN. 
DLA Disposition Services will not accept the DPAS generated DD 1348 as it does not contain the DLA local stock number (LSN) which is selected from a DLA LSN Master List that is FSC driven.  
The DLA LSN is comprised of the FSC and a "material number".  
Proposed Solution: Provide a process to permit the stock number field on the DD 1348 to be populated with the DLA LSN when the asset uses a DPAS MCN stock number. 

Recommended
Several possible solutions exist: 

  1. Create a drop down to select a DLA LSN supported by the DPAS asset FSC and nomenclature and add the DPAS MCN stock number to block 27 - additional data for historical cross reference purposes. 
  2. Permit the DPAS user to manually enter the DLA LSN in the DD 1348 stock number field and the DPAS stock number to block 27 additional data prior to printing. 
  3. Create a DLA Disposition Services interface with DPAS.   

A copy of the DLA Disposition Services LSN Master list accompanies this SCR. 

Mission Critical
Not mission critical. But is necessary to reduce the manpower effort to locally create a DD 1348 turn-in document that DLA will accept. 

Benefits
Reduces the time to create disposition documents to dispose of assets to Defense Logistics Agency.

Users
This will be very effective in processing disposal documents for all DOD components/Agencies.  

Add Status to UIC Inquiry 01217 PA Navy New

Description
In Master Data under Actbl UIC-/UIC is a field called "STATUS".  This field is either Active or Inactive.  Navy has many UIC's (Echelon IV commands) built as custodians under a UIC.   When these custodian UIC's are built in Master data they are built as INACTIVE.  Since there is no filter or field value equal to Status (ACTIVE or INACTIVE) Navy can not run a report to identify INACTIVE UIC address information.  Only Active UIC's are available via the Inquiry / Master Data / UIC module.

Recommended
Navy needs the "Status (Active and/or Inactive) field added as a filter to the Inquires/Master Data/UIC process and also add STATUS (Active / inactive) as a "field" selection so that it can be added to an exported file.

Mission Critical
Not mission critical.  But needed to support business practices related to UIC management.

Benefits
Provides capability to identify address information of a inactive UIC.

Users
I should think this would be of interest to other DoD components/Agencies.

XML upload to GCSS-A 01216 PA Army New

Description
Approved Program Executive Offices (PEO) need an interim solution to field assets to GCSS-Army units while the Warehouse Module is being constructed and DLMS actions are being worked. Bulk fielding's will require GCSS-Army units to accept manual transactions.

Recommended
Automate process for XML upload from DPAS to GCSS-Army. Use ".xsd" file attached to execute transaction.

Mission Critical
Mission Critical - need automated process in order field material from DPAS to GCSS-Army while CR3607 is being worked.

Benefits
This automated process will reduce time/cost and improve accuracy/accountability by enabling PEO(s) to bring assets into an approved APSR and field without manual effort to GCSS-Army units.

Users
YES. It will affect all users who are required to field assets to units via GCSS-Army.

IUID Export from HHT 01215 Warehouse USMC New

Description
Hand held Devices are already capturing whether a serial number was captured from IUID or from being typed into hand held for inventory.   Items not scanned are either missing their IUID tag, or the tag is damaged and not scan-able.  Either way, the IUID tag needs to be remade. 

Recommended
Export all inventory records that were no scanned from each inventory into an excel spreadsheet.   Option to export un-scanned IUID tagged items should be part of upload process and/or reconciliation process.  Items listed on spreadsheet can have IUID tags remade either locally or remotely.   Each Record should contain NSN or NIN, Serial Number, CAGE code and TAMCN if available.  

Mission Critical
MCO 4410.28 mandates use of IUID on all controlled items and items over $5000 in value.  Re-tagging of assets whose IUID tag has either been damaged or lost is therefore necessary. 

Benefits
Scanning of assets improves both speed and accuracy of counts.  Goal should be to have 100% of all serialized assets with IUID tags and each inventory should reduce the amount of assets requiring new tags.  

Users
All services utilize IUID technology so all will be able to utilize this functionality. 

Utilization/Fuel Variance Report(s) 01214 MU AF: VSCOS New

Description
No Fuel Variance Report to identify potential utilization and fuel charges errors.

Recommended
DPAS will accept utilization and fuel data but if any transaction is outside of a designated variance (10%+/-) of the last utilization update or last fuel charge; DPAS will capture those assets and send to the Message of Day as an open action report. Example: Message of the Day>Asset>Meter Reading Variance Rpt or/and Utilization Variance Report (they could be one report if it's easier)  Once report appeared in the Maintenance Activity and the report was generated as a Message of the Day Rpt it would be up to the user at the M&U to verify and resolve. Agency policy would address how many days the M&U will have to resolve, i.e. 5 Days

Mission Critical
Mandated. It is mandated that AF Maintenance Activities capture and report complete and accurate utilization and fuel charges.

Benefits
Provides away for users to not accept potential erroneous data. Gives a visual alert to users to validate data to ensure 100% accuracy.

Users
Yes all AF users and other Services and Agencies

Asset Warranty Coverage 01213 MU AF: VSCOS New

Description
Problem: Current DPAS method of tracking warranties at the asset level requires the warranty to be established at the contractor/contract/warranty terms/warranty asset association levels. Current capability is time consuming and requires several steps to identify basic/extended/corrosion/emissions warranties to assets managed in M&U. It also does not allow establishing separate warranty start/end dates at the asset level. i.e., one contract may  procure 10 assets, 5 received in Jan and 5 received in Jun, currently the warranty Clause start date would be Jan for all assets received under this contract. The system needs to identify different warranty start/end dates for contracts supporting assets received over a period of time to capture warranty association at the asset level not the contract level.
Proposed Improvement: Vehicles are procured from various manufacturers under contracts which may include different warranty clauses start/end dates which are subject to change based on contract year or date asset was receipted into inventory. Warranty association should be linked at the asset level not the contractor/contract/warranty terms/warranty asset association levels, this will allow users to manage warranty clauses for multiple assets received under the same contract within different time frames throughout the year without having to load numerous contracts to cover warranty asset associations. 

Recommended
Solution #1: Clause Start Date and End Date should be moved to the Asset Association > Create a Add/Delete function. Once the asset reaches its warranty expiration the warranty date would be automatically dropped from the system. Fields to identify the warranty clause/terms can remain the same but at the asset level. This will allow the warranty start/end dates to be assigned at the Asset Level not the contract Level. The AF centrally procures vehicle assets and some of these contracts are active for many years procuring hundreds of assets annually with differing delivery dates. Current DPAS capabilities mandates the same contract # be loaded with differing CLIN or RPN if on GSA schedule to associate each asset warranty start/end date to separate buys under the same contract.
Solution #2: Do not link warranty association to any contractor/contract information. Warranty terms are established at the asset record in M&U establishing start date and end dates to track warranty term. Once the asset reaches its warranty expiration the warranty date would be automatically dropped from the system. Fields to identify the warranty clause/terms can remain the same but at the asset level. Both solutions would eliminate the requirement associate the asset warranty to contractor/contract.    

Mission Critical
Yes, AFI 24-302, para 4.5. mandates the review of all repairs to determine if covered by a new vehicle warranty or a previous contract, COPARS or other parts warranty. TO 36-1-191 establishes procedures for identifying, reporting, and tracking deficiencies and warranties on AF motor vehicles/equipment. The AF uses the FMIS to manage and track vehicle and part warranties linked to assets.

Benefits
Solutions will reduce steps required to load warranty information at the asset level for tracking and display within the MAM. It will also improve the accuracy of inputting and updating warranty terms and conditions based on vehicle receipt date into inventory.

Users
This will directly effect ALL users with DPAS who are now mandated to use DPAS as the FMIS to manage all NTV along with the AF who manages all AF owned vehicle assets in DPAS.

Lock/Freeze Locations 01212 Warehouse USMC: CSP New

Description
Currently in the DPAS-WM there is a Freeze Location Check Box when you edit or add a location.  Currently checking this box is not doing anything, we are still able to move items in and out of the location.  Recommend that the when the freeze locations check box is checked that no items are allowed to be moved in or out of this location.     

Recommended
Recommend that the when the freeze locations check box is checked that no items are allowed to be moved in or out of this location.     

Mission Critical
Yes this will help keep accurate inventory during the inventory process and also help us with our Quarantine Items that is mandated by Headquarters Marine Corps and Syscom to be stored in a Locked or frozen location so nothing can be taken out or put into this Quarantine location.

Benefits
Having this functionality will help warehouses keep accurate Inventory accountability.  Which will improve the accuracy of reporting from the warehouse level.

Users
All IIF/UIF

M&U Operator Profile Load 01211 MU OSD New

Description
Currently no way to mass load M&U Operator and Technicians into DPAS.  Currently have to build records one at a time.  Using WH Member Profile conversion process will allow for mass loading during conversion and put all users on one table that can feed any module.

Recommended
Data field association between Member Profile and Opr/Tech AUD is very similar and would close SCR 636/638/665/864: 

  • Logistics Program Name (WH) = Maintenance Activity Name (MU)
  • EDIPI would replace Opr/Tech ID
  • Mbr Category Code Desc would replace Rate Type Assoc
  • Cert/License and Labor Rate assignment can remain in M&U since it is determined by MA but built at a later date

Mission Critical
Critical to the initial loading of personnel who would work on or be dispatched assets out of M&U similar to those issued gear out of WH.

Benefits
Reduces time and cost of individual member loading.  Improves data accuracy when all modules use the same member table.

Users
All

Materiel Movement and QC add to Individual Issue 01210 Warehouse Navy: NECC New

Description
NECC would like to use a sized Master Issue List, based on Member Profile for individual issue. Their business process needs to have a way to send the stock number list through the Materiel Movement process for picking and staging. Would also need a QC action as optional at the completion of the pick.

Recommended

  1. Create an optional 'Uses Materiel Movement for Individual Issue Processes?' check box, above the 'Uses QC Processes?' in the Update Warehouse screen. 
    By checking the box, Materiel Movement during Individual Issue is used.
      Should also include a 'Send to QC'
  2. Add a button to the Individual Issue process bar that enables the pick to go through the Materiel Movement process. 
  3. (Possibly) Add another button to send the pick to QC once fully picked and staged.

Mission Critical
Mission critical as NECC is unique in that deploying service members do not go to a warehouse to receive their Master Issue List.  The equipment is picked for them and then shipped via UPS.

Benefits
As developed now, the individual issue process is coded solely support an Issue Facility were the Member picks their own assets.  By enabling the Material Movement process, warehouse technicians can now use AIT to pick and stage the pick list.  Add QC improves accuracy of the pick before it is signed for.

Users
This has the potential to affect ALL Warehouse users.

USSGL Updates 01209 PA Leidos New

Description
The SFIS "Standard Financial Information Structure" has recently published the FY18 list of USSGL "United States Standard General Ledger" account structure for use within DoD.  As a financial feeder system, DPAS does provide its users with a pseudo Trial Balance. While it would not be required to conform the SFIS USSGL chart of accounts, it would be beneficial to its users to make it easier crosswalk the values in DPAS to their actual Trial Balance being produced from the Financial System, should the agency wish to do so. Today, DPAS's USSGL General Ledger Account Code consist of a 4 digit primary USSGL and a 2 digit sub USSGL. The SFIS General Ledger Account Code consists of a 6 digit primary USSGL and a 4 digit sub USSGL. http://dcmo.defense.gov/Products-and-Services/Standard-Financial-Information-Structure/

Recommended
Modify the DPAS GLAC Reference Lookup table to support a 6 digit primary USSGL and a 4 digit sub USSGL and implement the values contained within the SFIS USSGL Transaction Library.  DPAS does have several point accounts than what the SFIS USSGL Transaction Library includes as it points the asset accounts to denote Funded and Unfunded amounts as well as for Military Equipment, Non-Military Equipment within GLAC 175000 along with the capability to identify at the Trial Balance level equipment that is In Use, In transit, and Not In Use.  This change would apply to the PA and Materiel Mgt modules of DPAS. 

Mission Critical
This SCR is considered essential for those users who do not have an automated interface with their financial accounting system.

Benefits
Update DPAS's USSGL to conform to the SFIS USSGL Transaction Library.

Users
This SCR would affect any customer that has a financially reportable asset.

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