Description
The process for requesting access to DPAS is antiquated/not user friendly and is an analog process.  Propose automating the entire access request process and housing it on the DPAS site.

Recommended
Recommend automating the DPAS access request process by developing a process and housing it on the DPAS site.  Many sites the DoD uses have automated access request systems housed on the site access is being requested to.  Current DPAS access process has users download documents from the DPAS site, fill out the Documents, route for signature, and then have the IO review and upload the documents on the DPAS site.  Recommend a virtual access request system be housed on the DPAS site and automate the routing and review process like many other DoD sites.  The previous system utilized for IT asset Management AFEMS/AIM had this capability if an example is needed.

Mission Critical
Yes, automating this process would save hundreds of man hours spent downloading, reviewing and then uploading documents.  Documents can be created virtually and can disperse data where needed.  The current process is extremely cumbersome and time consuming.  So much to the point where SAF/A4 has stood up a help desk and hired contractors to process access request documents for users.

Benefits
If a user requesting access can do so on the site without downloading documents and routing them, hundreds of man hours can be saved and data integrity will improve by limiting the selections a user can make and routing the request to the appropriate approval authorities.  The automation of this process will save time for the user, IO, DPAS Security Team and any other offices/agencies currently involved in the access request process.

Users
Yes, this will affect all users of DPAS.

Description
Navy Weapons Division requires a new Role to be created to support the business process we require from the DPAS Warehouse Application

Recommended
Create a new role that limits the access to the application to specifically to processes that are needed to support our business process

Mission Critical
Mission Critical - creating a new role will reduce the training requirement for our users and reduce the unnecessary requirement to ignore unneeded processes

Benefits
Reduces Time and Cost associated with using the DPAS Warehouse application

Users
Only effects our users

Description
I have a Northrup Grumman contractor, Debbie Kassay who works for PMA 231.  Currently she has DPAS Stakeholder access, and needs Inventory Activity added to her role.  I have been working with DPAS Support to have Inventory Activity added to her and they suggested that I submit an SCR. 

Recommended
Have Inventory Activity added to Debbie Kassay Stakeholder role.

Mission Critical
Yes, with all of the mandated SECNAV Inventory requirements currently in place, Debbie Kassay cannot view the inventory activity required to do her job.

Benefits
Benefits of her getting access would improve financial accountability of tooling being issued to vendors out on contract.

Users
It would affect all users who have stakeholder access.

Description
Require capability to create a supply requisition in M&U against a given job and serial number, and have requisition pass to ILS-S.
Require capability for ILS-S to process transaction and return appropriate status to M&U for documentation on job order and in history for that end-item.

Recommended
Create linkage/interface with ILS-S to accommodate parts requisitioning against a given job and serial number.

Mission Critical
This is mission critical.
The ability to seamlessly requisition parts is a critical component of maintaining Air Force wartime mission capability.
The lack of an interface requires maintainers/users to manually translate information between systems; increasing time-lines, likelihood of errors and potentially delaying sortie generation and the Air Force's ability to support wartime missions.
Maintaining requisition transactions in asset history provides crucial information to enable financial planning and fleet repair/replacement decision making.

Benefits
Improves status reporting accuracy of support equipment, Air Force readiness reporting, financial plans/budget reporting, and program management offices' fleet sustainment planning.

Users
This affects all M&U module users within the United States Air Force.

Description
Defense Property Accountability System (DPAS) and Army Serialization Business Rule Constraints.
A system business rule created to support the information exchange between the Army Enterprise Integration Program (AESIP) Army Equipment Materiel Master (AEMM)  and the DPAS Catalog is causing issues with managing items in DPAS for property accountability for serialized items; when data is fed from the AEMM (the Army's master catalog) to DPAS a record with a blank Serial Number Indicator (SNI) (necessary in support of AD 2016-21) the materiel is handled as bulk.
This is effecting users within both the ASA(ALT) and AMC communities. 

Recommended
For the Army customer, instead of the materiel being handled as bulk, the serialization field in DPAS (for items without a SNI) will allow PBOs to continue bringing the property to record with an edit capability and provide "recommended" serialization code in their local account catalog, with a report generated by DPAS so that the Army community can expedite the adjudication of these items.

Mission Critical
This is mission critical for audit and transparency. Instead of the materiel being handled as bulk, the serialization field in DPAS (for items without a SNI) will allow PBOs to continue bringing the property to record with an edit capability and provide "recommended" serialization code in their local account catalog.

Benefits
Adding the modification would reduce reprocessing time, improve accuracy, and accountability aligned to audit.  This would stream line items affecting Army logistics business processes.

Users
Yes.

Description
Currently the Disposition “Excess” process does not fully support DoD 4140.01 / DLMS processing for excess material being sent to DLA Disposition Services .

Recommended
Recommend the following requirements:

1. Produce an “Excess” formatted DD Fm 1348-1a and addendums, as necessary
2. Produce a DLMS 856S transaction for the Excess materiel that includes Shipment information (Mode of Shipment, Shipment Date, Shipment Nbr, SCAC, etc.)
3. When the materiel is updated to shipped, the system should be establishing an Intransit within Materiel Mgmt
4. Accept the 527R MRA from DLA to close the Intransit.
5. Work Flow Approval….

Mission Critical
Yes, having this functionality will make CSP audit compliant in the disposition excess process.

Benefits
Having this functionality will help the CSP be in compliance with the current Marine Corps Audit Readiness Program.

Users
Yes All.

Description
With the evolution of DPAS capability, lease cost data will not be determined for GSA SIN as originally established. So during the MAM process, the association between Vehicle Type Cd and Vehicle Group Cd can be reduced to three selections.  Having all the previous selections confuses users trying to match old SINs to new vehicles.

Recommended
Update Vehicle Group Cd table to reflect only GSA Leased, Commercially Leased and Owned for each Vehicle Type Cd.

Mission Critical
Since the Vehicle Type Cd is the only data sent to FAST, I would not say it was mandated unless there are some background issues.  But it does increase time of MAM trying to match Type and Group Cds.

Benefits
Reduces time profiling and improves the accuracy of data.

Users
Only Fleet Operations.

Description
No report is available to provide data for items currently back-ordered.  Routine replacement orders may contain items back-ordered for specific customers.  There is currently no way to determine which items need to be earmarked for those members.

Recommended
Develop report that shows by all back-ordered items by member.

Mission Critical
Mission critical - items back-ordered for cadets cannot be issued to them upon receipt.

Benefits
Ability to support USAFA mission by ensuring back-ordered items are delivered to those waiting members.

Users
All

Description
No report is available to provide consumption data for items.  USAFA uses this data to re-order mandatory cadet items.  How many of each stock number (size of uniform item) sold within a period of time is necessary to ensure correct re-order.

Recommended
Develop report that shows by LIN/TAMCN / ITEM the quantities of items sold to cadets for a designated period of time.

Mission Critical
Mission critical - reorder cannot be successful without this information, cadets may not have mandatory uniform/training items available to complete their missions.

Benefits
Ability to re-order mandatory items accurately.

Users
All

Description
Calculation of Environmental and Disposal Liabilities (E&DL)

Recommended
See attached document

Mission Critical
E&DL reporting is mandated by SFFAS 6, TR-11, & FMR Vol 4, Chapter 13.

Benefits
DPAS will be the first APSR to implement E&DL for financial reporting purposes. This will save the department time, cost and effort in financial reporting of E&DL of assets within the financial statements.

Users
All Agencies are required to calculate and report E&DL

Description
During the past Audit Readiness Inspection for the CSP it was noted that extra Columns are needed to be added to the Inquiry>DLMS Transaction Inquiry Review area to make the CSP compliant with the current Marine Corps Audit Readiness policies and to help improve with the quarterly financial reporting requirements.

Recommended
To help with the CSP to be compliant with the current Marine Corps Audit Readiness program we are requesting that the Below columns be added to the following area Inquiry > DLMS Transaction Review:
Warehouse > Warehouse_from > To_Owning_DODAAC > From_Owning_DODAAC > From_Location_ID > To_Location_ID > Lst_Updtd_By > As_of_Dt_Tm > Document_Nbr > DIC > Serial_Nbr > Stock_Number > NIIN > Nomenclature > SAC > Type_Asset_Cd > To_Reason_Cd > Description > From_Qty > To_Qty > TOT_QTY > From_Condition_Cd > To_Condition_Cd > Unit_Price > Extended Price > Transaction_Type > Inv_Adj >
GL Account > Change_from_reason_desc > Recoverablity_code > TAMCN

Mission Critical
Yes, without these columns the CSP is forced to rely on multiple data pulls for financial reporting and we are not in compliance with the current Marine Corps Audit Readiness Program.

Benefits
Having this functionality will help the CSP be in compliance with the current Marine Corps Audit Readiness Program.

Users
Yes All.

Description
When processing (print) a DD 1348-1A during the materiel release order (MRO) the continuation form will only print six serial numbers with UII data.

Recommended
Allow the DD 1348-1A continuation sheet to print up to 25-50 serial numbers with UII information.

Mission Critical
This is mission critical, Army customers process hundreds of transactions daily in DPAS, the quantities they field per unit could range from one through the hundreds, without this process the user receives numerous paperwork which they need to review and sign.

Benefits
Adding the modification would reduce reprocessing time, improve accuracy, and accountability aligned to audit.  This would stream line items affecting Army logistics business processes.

Users
This would affect all the ASA ALT community -- users in DPAS (WM).

Description
DISA would like to include a selection button within the PA Module to identify assets  approved to be inventoried by exception (Maintenance, Third Party, Network Detection, .  (See attached DISA Draft Inv By Exception Process Flow & Checklist Determination)

Recommended
Option #1:Populate an Inventory By Exception selection criteria within "Inv Mgt Plan" data.  
Option #2: Populate an Inventory By Exception selection within Asset Management/Update/Basic by adding Inv By Exception data field.

Mission Critical
The Inventory By Exception field provides DISA with an alternate tracking mechanism to assist with inventory of off-site or property housed in another Agencies facility with strict access or budget constraints to satisfy DoD annual inventory requirement IAW 5000.64.  This will be helpful during audit validating asset location verse human touch.

Benefits
DISA Workforce Service Directorate (WSD) is responsible for managing all DISA asset inventories  and this will reduce man-hours, time, cost, and improve accuracy of inventory within a timely manner to meet DoD 98% annual inventory requirement.  

Users
Yes, this action affects all users outlined above within the Agency.

Description
Users need a way to efficiently and quickly work with upwards of 4000 serial numbers in one receipt.

Recommended
This should be resolved in 2 phases.  The first phase is to allow batch upload of verified and accepted items in receiving via a spreadsheet.  The spreadsheet should be dynamically generated based on the stock number being received to minimize the possibility of user error.  The second phase would be to update the existing screens to allow users to just enter a list of serial numbers, while entering in any needed manufacturer or inspection information only once for that list of serial numbers.  Allow users to repeat that process as much as needed for different manufacturer/inspection information.

Mission Critical
Mission critical, because as it stands now, users cannot reliably or efficiently receipt for more than a hundred or so serialized items at one time.  New groups coming onto DPAS need to receipt for thousands of items at one time.

Benefits
The main benefit of this is reduced time and cost, and improved accuracy.

Users
All users

Description
When in the ICP module, the user is unable to cancel a customer requisition, they only have the option to  refer or send status.  To cancel a customer requisition the user must generate a HDT to process the cancellation.

Recommended
Add the cancel option to the drop down menu under the ICP Module; customer requisition review action tab. This would allow the user the option to select cancel requisition once they find a discrepancies requiring the action be canceled. 

Mission Critical
This is mission critical, Army customers process hundreds of transactions daily in DPAS, without this process the customer must rely on the HDT process to clean up actions with their system. 

Benefits
Adding the modification would reduce reprocessing time, improve accuracy, and accountability aligned to audit.  This would stream line items affecting Army logistics business processes.

Users
This would affect all the ASA ALT community -- users in DPAS (WM).

Description
When in the ICP module, the user is unable to choose from multiple cost centers (out of the fielding warehouse) to action various inventory.

Recommended
Have a drop down menu inside the ICP module of all cost centers to allow the user to pick from the cost center at time of MRO build - to select which Cost Center should be fielding it - or leave it blank.

Mission Critical
This is mission critical, Army customers processed hundreds of transactions daily in DPAS, without this process it allows the user to generates multiple MRO in a timely manner. 

Benefits
Adding the modification would reduce reprocessing time, improve accuracy, and accountability aligned to audit.  This would stream line items affecting Army logistics business processes.

Users
This would affect all the ASA ALT community -- users in DPAS (WM).

Description
When in the ICP module, under material management, creating a requisition, when saving the process, there is no fail safe to allow the user to complete the task with out manually exiting the process. The user is unaware after hitting save one the must exit out, if they continue to hit save it creates multiple MRO with suffixes that can only be reversed by submitting a HDT to DPAS.

Recommended
Have a internal control built into the system so once the MRO save button is hit by the user it locks the process down and move them into another menu to continue on with their additional functions. Or have a pop up to alert the user the document is being processed and not to hit the save button again as it will generate another MRO with a suffix.

Mission Critical
This is mission critical, Army customers processed hundreds of transactions daily in DPAS, without this process it allows the user to generates multiple MRO which cannot be adjusted without submitting a HDT to remove.

Benefits
Adding the modification would reduce reprocessing time, improve accuracy, and accountability aligned to audit.  This would also reduce the backlog and stream line items affecting Army logistics business processes.

Users
This would affect all the ASA ALT community -- users in DPAS (WM).

Description
The requirement to add select items as mandatory when establishing the customer profile, is creating friction points for the Army customer. The mandatory fields for FAD, media status and conditional codes are should be applied when the customer requisition is built not at time of customer profile creation, theses codes fluctuate based on requirements at time of creation and are not universal like the other mandatory fields. 

Recommended
Do not make the FAD, media status, and condition code mandatory fields in the customer profile build, allow them to be static.  Make these codes mandatory in the customer requisition (already available and it pulls forward what was in the Customer Profile - can override them; however, there shouldn't be a default).

Mission Critical
This is mission critical, Army customers will process hundreds of customer requisitions daily in DPAS, without this process it hinders the ability for the customer in make adjustments in DPAS to execute and is causing delays with the fielding missions.  ASA(ALT) will prebuild all Army customers with static data - but the media code, condition code, etc. varies by fielding type - however, all PEOs conduct fielding's to the same units - so these codes need to be fluid by requisition.

Benefits
Adding the modification would reduce reprocessing time, improve accuracy, and accountability aligned to audit.  This would also reduce the backlog and stream line items affecting Army logistics business processes.

Users
This would affect all the ASA ALT community -- users in DPAS (WM).

Description
As a result of us trying to bulk assemble multiple kits that have serialized items.  There isn't a mechanism to plan an assembly for multiple kits that contain serialized components.

Recommended
When ordering the assembly of hundreds of kits that contain serial items, the assembly process should flag that there are serialized components and they have to individually assemble, you should be able to place one order for all their kits.  So instead of doing 800 individual orders for any one item, you could than do sets of 20/30/40 based on fielding schedule and have the locations do the assemblies the way they are.

Mission Critical
This is mission critical, Army customers processed hundreds of transactions daily in DPAS, without this process it hinders the ability for the customer in make adjustments in DPAS to execute the serialization and IUID process and is causing delays with the fielding missions.

Benefits
Adding the modification process to the assembly process would reduce reprocessing time, improve accuracy, and accountability aligned to audit.  This would also reduce the backlog and stream line items affecting Army logistics business processes.

Users
This would affect all the ASA ALT community -- users in DPAS (WM).

09 Jan 2020 – cancelled per Lisa Kelly
DPAS currently possesses the functionality ASA(ALT) needs.

Description
Currently DPAS WAWF GFP TS transactions do not include improvements made in ECP1138.  Additionally, there is some need to adjust previous efforts to allow GFP to transmit GFP TS transactions without UII.

Recommended
Implement changes made in ECP1138 allowing DPAS to transmit WAWF GFP TS transactions with Cage/Part Number, Model Number.  This will include changes to the XML generated by WPHRI02, the likely addition of Model Nbr to WPHRN51, modifications to WCGLX40 to accept new identifiers, and additional validations within WCGLX41. 

Mission Critical
Currently DPAS cannot successfully transmit most WAWF GFP TS transactions to PIEE

Benefits
Improvements to Accuracy, Accountability, Financial Reporting

Users
This is impacting all DPAS users trying to transmit WAWF GFP TS transactions