Description
AFWay and DPAS have an interface established to sync data for Equipment Custodian Numbers, DODAAC and UIC information.  The initial information DPAS is providing during the nightly sync does not include Custodian Numbers necessary for AFWay to support the Air Force Approval Process.  The original request was to have the DODAAC and UIC only provided through a nightly sync from DPAS and through testing AFWay identified the need for the Custodian Numbers.

Recommended
Add Custodian Numbers field and the association to the DODAAC and UIC to the nightly sync.

Mission Critical
Yes.  Mandatory Use policy AFMAN 12-1703 mandates Air Force purchase ALL IT products  through AFWay. 

Benefits
Enables AFWay compliance with AFMAN 12-1703, ensuring the continuation of Air Force approval processes.

Users
This affects approximately 60K AFWay customers and will cause work stoppage of over 4,500 Air Force Request for Quotes and 1,800 Orders on average every quarter in AFWay.

Description
Currently when a query in PA for an asset management search under asset is missing the ability to query on the manufacturer name, model or part #.  But I have to pull down the entire inventory and then build these into my field and sort through the excel spreadsheet.

Recommended
Add the ability to query by manufacturer name or model or part # under the query field.

Mission Critical
no

Benefits
reduces time

Users
all users

Per Joe Stossel, 04/12/2019: If we decide to update PA, we need to decide if it would be a better idea to add more fields to the Manufacturer/Asset Inquiry instead of adding more to the asset query.

Description
Currently when an asset ID that has been associated with a record that has been tagged and recorded in the IUD registry it gives a drop down of options that are not associated w/ an administrative adjustment.

Recommended
Would suggest that possible options of an AAR decrease would also include "double posting", "error in posting" or/and "non-accountable"

Mission Critical
Could be an audit discrepancy

Benefits
improves accuracy

Users
all users of IUID

Description
DAI has requested that DPAS review its validation of Trading Partner (TP) data within its Accounting Transactions.  They are seeing some transactions that they believe should contain TP data, but do not.  Note:  They could be old transactions as their review encompassed a large time period. They are also receiving Accounting Transactions where the TP data is not valid.  They would like to see DPAS implement additional validation for TP data.  Currently DPAS is only validating the Department Cd allowing the user to type in the Main Account and Limit with only validation that it be 4 characters.

Recommended
DPAS feeds several Accounting Systems that require TP2, TP4, and TP5 data.  DAI and SABRS are two notable interfaces, but there could be others as the DAI interface is considered the current std for new accounting interfaces.  It is recommended that DPAS establish master lookup tables for TP4 (Basic Symbol / Main Account) and TP5 (Subhead/Limit),in addition to the current Department Cd lookup and create associations between them.  The information to populate these lookup values is available from the DFAS Manual 7097.01, Treasury Website and/or from the DCMO Authoritative SFIS Values website. For Non-097 appropriation, the limit/subhead may not be required/applicable. It is also recommended that DPAS review the capture of TP data for all accounting systems regardless of whether that interface accepts the data. Even if the accounting interface does not support it, the user may be required to provide this information off-line.

Mission Critical
Yes - As the DoD continues to strive for FIAR compliance, accurate reporting of PP&E financial activity is essential.

Benefits
Improves financial reporting accuracy, and reduces the time required to input the data.

Users
Yes

Description
When querying PA asset history, the most current transaction overwrites historical data and takes additional time to decipher the current data.  Also, shows the same record multiple times.

Recommended
Show true asset transactions in date order to provide a cleaner tracking of asset history.

Mission Critical
Mission Critical, to provide a more accurate detail history record per asset ID.

Benefits
To provide a more accurate detail history record per asset ID and reduce time in finding record history.

Users
This affects all PA users.  Need to provide a more accurate detail history record per asset ID.

Description
Print Dispatch Calendar from M&U Dashboard.

Recommended
Print Dispatch calendar as a .PDF from the Dashboard. Print day/week/month format.  Currently use Outlook calendar.

Mission Critical

Benefits
Allows for a visual makeup of dispatch for non-DPAS users without dual efforts.

Users
M&U users

Description
Vehicle Disposition functional improvements

Recommended

• When AWD is selected and FAST Disp Reason assigned in M&U, Asset Mgmt > Pending Transaction > Disposition > Turn-in/Disposal will have the record available for approval.
• AWD will not be available for assets with open Dispatch or Work Order.

Mission Critical
Mission critical for accurate accountability

Benefits
Improves accuracy of accountability

Users
Fleet Mgrs and APO

Description
Member information is required to populate the Operators and Technician fields in DPAS M&U.  Need a way to mass load other than during conversion.

Recommended
As used in DPAS Warehouse>Member Profile, have the ability to import information from a DPAS template.  Also have the ability to delete profile.

Mission Critical
Mandated for Dispatch and Work Order personnel identification.

Benefits
Reduces time loading a user before Dispatch/WO.  Accuracy of identifying user from a DPAS table.

Users
Operators of vehicles and technicians on Work Orders.

Description
AF GFM-A team has reviewed the current list of DPAS user roles and none of the current DPAS roles meet our requirements. 

Recommended
Request establishment of new user role for AF GFM-A Warehouse module users to meet AF GFM-A needs.  We recommend naming the new role - GFM-A Account Manager.  Also, training needs to be built to correspond to this new role.  See the attached DPAS User Role form for requested Pgm IDs for this role and training.

Mission Critical
This is mission critical.  The new user role is necessary to enter transactions and the training is mandated to perform user role functions.

Benefits
The desired role (GFM-A Account Manager) does not currently exist in DPAS and implementation of this solution will meet the GFM-A needs which will focus on GFM-A requirements training for users to be FIAR compliant.

Users
ALL AF GFM-A users

Description
One of the FAST VLD Vehicle Type flags is Miles Per Gallon.  Would be a great check to have the MPG listed by the vehicle.

Recommended
On the DPAS FAST Outbound Report, the Vehicle Tab has a blank 'Comment' column.  FAST does not pull information from this column.  Would like DPAS to post calculated MPG from DPAS FYTD data for miles and fuel.

Mission Critical
Mission critical in data integrity to capturing erroneous entries monthly.

Benefits
Improves accuracy of data reported to FAST.  Reduces time determining vehicles with Flagged data.

Users
M&U Officer and M&U Dispatch Specialist for Fleet.

Description
Fuel measurement OCONUS is in Liters but needs to be reported in FAST as Gallons. Need the ability to identify assets that use Liters.

Recommended
As with Utilization Measure Code being changeable between Miles and Kilometers, Fuel Quantity needs to be as well between Gallons and Liters.

Mission Critical
Mission critical to overseas operations.

Benefits
Reduce conversion time to gallons for every entry and improve data reporting accuracy.

Users
All users serving OCONUS.

Description
Our agency has hand receipt holders, assigned as an additional duty.  The current Custodian roles available in DPAS are too privileged.

Recommended
Create a HRH Role, which has the ability to manage sub custodians.  The role should be able to create sub custodians and move property between the Major Custodian hand receipt and the Sub Custodians.

Mission Critical
This is considered mission critical for our agency. 

Benefits
This will allow us to distribute the workload to our hand receipt holders and allow them to manage sub hand receipts.  We can't use existing custodian roles because those allow other operations (transfer, disposal) that our hand receipt holders shouldn't perform.

Users
Only certain users

Description
The generated Inventory reports are editable PDFs.  This makes it possible for a hand receipt holder to possibly remove assets or change information on the report, without updating DPAS data.

Recommended
Add a digital signature field to the signature block on all Inventory reports, and secure the pdf document the same as you have done with the DD Form 200.  Allow printing, filling existing fields, and signing existing digital signature fields.  This could be an option when creating the form.

Mission Critical
Our leadership is concerned with this issue, and we need this capability.

Benefits
This will improve accuracy and accountability.  SIIs are monthly requirements - the field below doesn't allow me to answer "How frequently is this transaction performed by a user?"

Users
Most users in our agency are affected.

Description
We need to be able to upload a spreadsheet in to M & U of monthly utilization for each asset that is in M & U.  We need to save some time when inputting monthly utilization.  As we have almost 965 assets.  Inputting each one is very time consuming.  We would like to make it where a spreadsheet is utilized the same as PA module, where you can upload 500 assets at one time.

Recommended
Capability in M & U to upload utilization for assets by a spreadsheet for monthly requirements.

Mission Critical
this is not mission critical. 

Benefits
Reduces time/ cost.  Also would improve accuracy, due to the fact that a human is not key punching all the numbers, less chance of errors.  Accountability is improved by less chance of error.

Users
We believe it would benefit all users.  It would save a lot of time and there is less chance of making a mistake.

Description
The U.S. Air Force Academy (USAFA) is migrating to DPAS. Due to frequent squadron and duty status changes for Cadets, information within DPAS Member Profiles should be constantly synced with the Student Information System. Duty Status changes can impact what a Cadet may be issued at any given time. Therefore, updates to the Member Profile should occur on a daily basis.

Recommended
A DAAS-GEX automated File Transfer process established wherein USAFA can push Member Profile update files to the DPAS Member Profile table

Mission Critical
Mission Critical: The USAFA business model relies upon updated, accurate tracking of cadets and their associated sales charges throughout the life cycle of the cadet, from In-Processing through graduation. Without timely updates, Cadets may be improperly issued material and equipment if incorrect information is located in the Member Profile tables.

Benefits
Allows for accurate and timely updates of USAFA Cadet Information throughout cadet life cycle, pay deductions for DFAS/FM, and accountability for issued/sold items.

Users
This functionality will affect all users within the USAFA agency.

Description
LDAC is not receiving all assets from DPAS in the current  DPAS to LDAC UIT automated interface.  Currently only reportable items within the Property Book module are being sent to LDAC through this interface which is based upon the RICC.  If the RICC is 0, DPAS does not send any equipment on hand quantities or serial numbers to LDAC for asset and UIT reporting.  LDAC is also missing asset data from the other modules within DPAS to include the warehouse module, as well as internal DPAS transactions and external DPAS transactions.

Recommended

1. Remove the filtering of the RICC logic from the UIT interface so that DPAS can begin providing all assets within the property book module to LDAC regardless if they are coded in the catalog as being reportable
2. Provide LDAC the asset on hand quantities, serial numbers and UIIs from the DPAS warehouse module.
3. Provide the internal and external DPAS transactions to LDAC to support Asset Visibility, UIT and DST reporting.

Mission Critical
Mission critical -This causes a lack of visibility of assets and associated transactions and impacts both LDAC's high viability applications and data shared with trading partners.  Lack of visibility of all assets and transactions within all of DPAS's modules causes Department of Army to make decisions on Army authorizations and forecasting necessary future equipment purchases based on incomplete Equipment on hand data.  This issue also negatively impacts the Lead Materiel Integrator and equipment planners when making equipment moves to fill shortages and can cause unnecessary equipment moves, wasting both time and resources (Second Destination Transportation Costs). 

Benefits
Improves Accuracy, Accountability and Visibility of all assets and transactions. Provides a better asset picture to enable decision makers at all levels to make equipping decisions based on more accurate on hand numbers.

Users
Yes

Description
The U.S. Air Force Academy (USAFA) is migrating to DPAS for the tracking of supplies and materiel and for its Individual Issue of materiel to its cadets. Some specific required data fields do not currently exist in the DPAS Member Profile tables, and need to be added in order for USAFA to maintain the current business model and processes.

Recommended
DPAS be modified to add data fields to the Member Profile section. Exact fields to be provided to Leidos development team with character requirements.

Mission Critical
Mission Critical: The USAFA business model relies upon updated, accurate tracking of cadets and their associated sales charges throughout the life cycle of the cadet, from In-Processing through graduation. These data points are currently supported and need to be functional and updated in DPAS.

Benefits
Allows for accurate and timely updates of USAFA Cadet information throughout cadet life cycle, pay deductions for DFAS/FM, and accountability for issued/sold items.

Users
This functionality will affect all users within the USAFA agency.

Description
Currently there is no LIN/TAMCN Column in Manage Physical Inventories>grid Options>Columns.

Recommended
Recommend that the LIN/TAMCN Column in Manage Physical Inventories>grid Options>Columns be added.

Mission Critical
Yes, This will help us identify PIR for each TAMCN when we do multiple locations for each TAMCN in one or the same  warehouse module.

Benefits
Having this functionality will help from having to go through multiple steps to get the information we need for Audit Purposes.

Users
All IIF/UIF

Description
Develop an automated capability (API, FTP, etc.) to extract and transmit detailed transaction data from the DPAS platform to the OUSD Universe of Transactions (UoT) Defense Repository for Common Enterprise Data (DRCED).

Recommended
Enhance the existing DPAS Accounting Transactions Report capability to include control totals required by DRCED.  Automatically generate this enhanced report, or data extract, and utilize the existing DPAS GEX channel to deliver this data set to the DRCED DISA SFG Relay.  

Mission Critical
Mandated per Revised Technical Solution for a Defense-wide Appropriations Universe of Transactions Memorandum, 16 Aug, 2016.  This is also a requirement of the DPAS Functional Proponent, DASD Log.

Benefits
Improves Accuracy/Accountability, Financial Reporting.

Users
All DPAS communities' data will be impacted. This is a DoD level requirement.  There will be no disruption to service; only the modified report from DPAS should need to be sent to DRCED.

Description
The U.S. Air Force Academy (USAFA) is migrating to DPAS for the tracking of supplies and materiel and for its Individual Issue of materiel to its cadets.  Some of the materiel that is issued to a cadet is chargeable to the cadet - either at time of issue, or at a later date in time that it is determined that the cadet is not going to return materiel.  In the past, these charges were exported from our system and sent to DFAS - who is responsible for deducting the applicable amount from the cadet's pay. The DPAS Warehouse application lacks the functionality to produce the appropriate list of charges for each member and to provide those charges to DFAS for gear issued to warehouse members that will not be returned to the warehouse.

Recommended

1. DPAS be modified to allow for the identification of items that are chargeable to the cadet at time of issue or return. 
2. The system should allow the USAFA to establish a cost that will be charged by Stock Number using the Moving Average Cost "MAC" of the Inventory or the Current Replacement Cost plus or minus a user controlled "tariff" as the basis that the cadet will reimburse the U.S Government. 
3. Provide a process (Listing / Spreadsheet / Electronic Interface if DFAS supports - TBD) where the charges by cadet can be certified by the USAFA and sent to DFAS for collection.
4. Provide a query/report that identifies the amount reimbursed by cadet in total or for a period of time by date issued and what reporting period it was sent to DFAS for collection / reimbursement.  The report should show the item being reimbursed, the date the transaction occurred, who applied the charge and the reason for the charge.

Mission Critical
Mission Critical: Reimbursement of issues to cadets is a primary function of the US Air Force Academy business model, and is currently a capability of the system being sunset in favor of DPAS.

Benefits
Allows for the proper recording and accounting of the cost of materiel not being returned to the warehouse - improving the accuracy of financial reporting.

Users
This functionality will affect all users within the USAFA agency.