System Change Requests Header

System Change Requests (SCR's) are submitted by our Configuration Control Board (CCB). To learn more about the process, please visit our CCB Responsibility page. Below you will find all SCR's that have been submitted, and what their status is. To download a blank form, you may visit our Reference Library and download the SCR Form.

Use the filter features on the left to sort by Agency (Reporting Organization), Module, or State. Use the open filter text box (above black header) to find key words in the description, or specific SCR number. Use the column title header to sort by that column. You may also download an Excel file of the record data by selecting the green Excel logo in the upper right corner of this page.

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Title SCR Number DPAS Module Reporting
Organization
State Description
Reporting CICP Transactions to GFP Module 01541 Warehouse AF: Other {GFM-A} New

Description
Air Force contractors are required to report Government Furnished Property (GFP) in their possession to the Procurement Integrated Enterprise Environment (PIEE) Government Furnished Property (GFP) Module.  Air Force Contractor Inventory Control Points (CICPs) are also required to report logistics transactions to DPAS for accountability purposes.  Currently, the CICPs accomplish this via Swivel chair/dual entry to these systems. 

Recommended
M-A ‘Self-Service module’ (DPAS Warehouse module) to the Procurement Integrated Enterprise Environment (PIEE) Government Furnished Property (GFP) Module. 

Mission Critical
Contractors are mandated to report Government Furnished Property (GFP) in their possession per DFARS 252.211-7007.

Benefits
Air Force contractors reporting the transactions to the Procurement Integrated Enterprise Environment (PIEE) Government Furnished Property (GFP) module will eliminate swivel chair/dual entry and reduce the possibility of date entry errors.  In addition, elimination of dual entry will allow the Air Force program offices to avoid this cost.

Users
ALL AF GFM-A users

AFWay/DPAS Interface via GEX 01540 PA AF: GEIT New

Description
AFWay is unable to communicate with the DPAS "AFWay IT Custodian Access" web service.

Recommended
Update the process to provide the same information via DAAS Gex folders.  Data will be provided once daily via a scheduled job.  The output of which will be loaded to GEX for ftp to AFWay.

Mission Critical
The information that will be pulled from DPAS is critical to validate purchasing privileges within AFWay. This access management control is essential in ensuring only specific personnel may purchase IT assets from AFWay, the primary procurement vehicle for IT assets within the Air Force. The lack of a properly functioning interface between DPAS and AFWay inhibits the Air Force's ability to control IT spend across the enterprise.

Benefits
This solution will automate the process of consuming DPAS information into AFWay Database, which will save time, increase data accuracy, and increase asset accountability.

Users
This will affect all AFWay Users within and outside its (AFWay) component/agency. 

Serial Number Sorting in DPAS 01539 PA AF: GEIT New

Description
During recent transactions in DPAS, we found that assets do not come up in serial number order. This is causing issues when transferring of assets, especially if the transfer involves multiple assets, as you have to search through all of the assets listed under a custodian number to find the assets that need to be transferred. This is not just limited to transfers.

Currently, assets come up by stock number. Serial numbers and asset IDs are presented in no order. Having assets come up in serial number order will lessen the time it takes to process a transaction in DPAS and put less strain on manpower.

Recommended
Add the capability to sort assets throughout DPAS by Serial Number order.

Mission Critical
Yes.  Property Administrators are spending large amounts of time searching for serial #s throughout DPAS.  Having them in serial number order will simplify searching on DPAS screens by giving users a quick look in numeric order.

Benefits
Having assets come on screen in serial number order will simplify searching on DPAS screens by giving users a quick look in numeric order.  This will reduce the amount of time it takes a property administrator to find an asset on a screen.

Users
Yes, the ability to look at assets in serial number order will assist all users in navigating DPAS screens/functions.

Addition of UIC to Manufacturer/Asset Inquiry selectable fields 01538 PA AF: GEIT New

Description
To perform Catalog Management tasks additional inquiry fields are needed in the field selection table under Inquires-Asset Management-Manufacturer/Asset. Propose adding "UIC" to selectable fields.

Recommended
Add "UIC" to select fields under Inquiries-Asset Management-Manufacturer/Asset.

Mission Critical
Yes.  As Air Force Equipment Control Officers (Catalog Managers), these fields are needed when building, grouping, and researching reports used for Catalog Management.  Catalog Managers cannot look up asset information by UIC to find users that are using erroneous catalog entries.

Benefits
Enables Catalog Managers to create reports tailored to performing research for cleaning up the current FF-GEIT catalog. Enables users to create reports tailored to key fields of data used to identify and sort assets within FF-GEIT.  Addition of the UIC field to the Asset Management-Manufacturer/Asset inquiry selectable fields will enhance accountability of 2.7M assets for over 900 equipment control officers maintaining asset readiness at over 300 locations world-wide.

Users
Yes, the ability to perform research for catalog updates/cleansing enables all DPAS users to select from verified catalog entries when complete.

Addition of Manufacturer Part Number to Asset Inquiry selectable fields 01537 PA AF: GEIT New

Description
To perform inquiries and generate reports necessary for daily IT Asset Management tasks additional inquiry fields are needed in the field selection table under Inquires-Asset Management-Asset. Propose adding "Manufacturer Part Number" to selectable fields.

Recommended
Add "Manufacturer Part Number" to select fields under Inquiries-Asset Management-Asset.

Mission Critical
Yes.  As Air Force Equipment Control Officers and Base Equipment Control Officers, these fields are needed when building, grouping, and sorting reports.

Benefits
Enables users to create reports tailored to key fields of data used to identify and sort assets within FF-GEIT.  Addition of the Manufacturer Part Number field to the Asset Inquiry will enhance accountability of 2.7M assets for over 900 equipment control officers maintaining asset readiness at over 300 locations world-wide.

Users
Yes, all users within FF-GEIT will require these fields when performing asset inquiries.  They are available on other inquiry screens, but not this one.

Manage SKO ability to correct ICN information during a QC 01536 Warehouse AF: AFERMS New

Description
We can QC/QA/Inspection an item that is ready for a relook, but cannot use SKO Manage to update components that were found incorrect during the QC. We can use the SKO Manage to change out an item as it brings up part of the ICN information. But if there is a narrative that documentation is incorrect, you have to go to inventory manager and remove the item, edit the information, reinstall the item, then go back to QC to put corrective action in, but can't because inventory can't be found error pops. At this point a help ticket is put in so a script can be run to fix the error. 

Recommended
allow update of ICN information in SKO Manage block, see power point explaining

Mission Critical
critical

Benefits
time savings. currently we would have to sign off the QC without fixing the information. Then fix the information and re QC it. Will help keep desk tickets down. 

Users
All AFERMS

Physical Inventory Inquiry 01535 Warehouse USMC: CSP New

Description
Currently it is very difficult to locate the last Table of Authorized Material Control Number (TAMCN) or Stock Number inventory date.   Unless the user has manually recorded the Physical Inventory number for every TAMCN and Stock Number as they complete,  there is no simple way to locate that information within DPAS.  As part of our annual FISCAM audit process, the auditors request of the last inventory dates of selected TAMCN and stock numbers.   Without this capability, it is very difficult to meet this audit requirement. 

Recommended
Recommending that a Physical Inventory Inquiry by enterprise level be created to make researching when the required physical inventories were conducted on TAMN's and Stock Numbers.  At a minimum this inquiry should have the following columns: Logistics Program, Region, Site, Warehouse, TAMN, Stock Number, Item Description, Physical Inventory Number, Expected Qty, Counted Qty, Difference Qty, Date of Inventory, User ID.  If the physical inventory required that an Inventory reconciliation to be conducted, then the Inventory reconciliation document number, the date of the reconciliation and user id should also be included in the query.

Mission Critical
This is mandated by FISCAM audit.  Inventory must be verified against last annual inventory date. 

Benefits
This improves accountability and audit readiness of DPAS.  

Users
All IIF & UIF.  All services and entities required to undergo FISCAM audits would benefit from this SCR. 

Additional Search fields and viewable for Inquiries 01534 Enterprise AF: VSCOS New

Description
When doing Enterprise wide inquiries on Work Orders & Sub Work Orders not all information inputted into these are viewable or search-able by using the fields tab when setting up an Inquiry. Having to piecemeal a report together between multiple inquiries in an effort to generate required information is not taking advantage of the system capabilities and time consuming. Also, when trying to view work order inquiries for the entire Agency the Inquiry will time out (looking for too much information). This is unacceptable for Enterprise Vehicle Management.

Recommended
Add "Last Updated By" & "Work Order Status Cd" choices under the "Available Fields(s)" Search (build) area of Work Order and Work Order-Asset Inquires. Also, add "Return Dt" & "Work Order Est Service End Dt" to the "Fields" area will greatly enhance Enterprise Inquires and allow the system to look for a more refined Inquiry and not time out due to all the data it is looking for.

Mission Critical
This is critical.  Fleet managers count on viewing information to be able to make informed decisions to manage Air Force fleets around the globe to make informed/sound vehicle management decisions.

Benefits
Allowing all fields of a Work order to be viewed in all Inquiries will enhance reports and inquiries for all. Enabling user to search and build reports on any data fields available within the work- order and sub/worker.

Users
This SCR will affect the entire AF Agency, all Air Force fleet managers/maintenance controllers utilize this information for day to day fleet management operations.  

Printer DPI Capability 01533 Enterprise SOCOM New

Description
Request support of 300 DPI type printers within PA and WH modules.

Recommended
Enable compatibility of 300 DPI printers with DPAS.

Mission Critical
Mission Critical - 90% of NSW compatible printers are Zebra 430T which are 300 DPI.

Benefits
Reduces cost in acquisition of all new printers.

Users
This will affect all users that require print capability

Centralized Work Order Creation 01532 MU AF: SPT EQUIP New

Description
Currently, work orders can only be opened by individuals assigned to a specific Mx Activity.  This works well for day to day operations however, as an entity, the Air Force continues to centralize operations in an effort to standardize business practices. We are requesting a feature that will allow a mass work order generation that will span all affected Mx Activities across an entire Site ID. 

Recommended
When opening an instance of a work order utilizing Stock Number and/or CAGE Cd and/or Asset ID criteria, we would like a feature that will allow that work order to be generated  across all affected Mx Activities within a Site ID.  Also, we would like for the Work order Reason Cd, Work Order description, Work Plan Type Cd and Requested Service field to be locked down once we create a centralized work order.  This is especially important for TCTO, Service Bulletin and One-time inspection work orders.  Allowing individual users across 350+ Mx Activities to create or update these work orders, results in missed compliance suspense's and degrades reporting/analysis actions.

Mission Critical
This is mission critical.  Allowing individual users across 350+ Mx Activities to input specific information, especially for TCTO, Service Bulletin and One-time Inspection actions results in severely degraded data integrity and reporting. This directly affects the safety of equipment and the personnel utilizing that equipment.

Benefits
Improves accuracy of status reporting of support equipment for AF readiness reporting and program office sustainment planning.  Eliminates questionable status for users of the equipment.

Users
This SCR directly applies to the business practices that 441 VSCOS also wishing to implement for work order creation as well.  Additionally, this will benefit all DoD entities that are moving toward more centralized operations.  

Additional Information Report 01531 Warehouse AF: AFERMS New

Description
Currently under additional information, Information is collected for equipment such as Actuation, Batt Voltage, 5 Different Blanks, Gain, LBI, Repair Spot for example. This information is important and being tracked , but the only way to get this information is to open each and every ICN, go to selected items and click edit, and then click additional Info button to see what information was collected. 

Recommended
Establish an "Additional Information Report" See attached example

Mission Critical
highly important.  it saves time and allows the user to see how many times chutes are being actuated on a stock number for example

Benefits
accurate and time saving reporting.

Users
all

ICP Stock Item Add 01530 Materiel Management USMC: CSP New

Description
Currently in the ICP module when adding Stock Items to warehouses you are only allowed to select one warehouse at a time.  With 44 warehouses this is a very time consuming effort just to get one stock item added to 44 warehouses.

Recommended
Recommend the ability to be able to select all warehouse or select multiple Warehouses.

Mission Critical
Yes, This will save numerous hours of trying to get stock items loaded into the proper warehouse in a timely matter.

Benefits
This will save numerous hours of trying to get stock items loaded into the proper warehouse in a timely matter.

Users
All IIF & UIF

Add DEPRN CD to Inventory Report 01529 PA Navy New

Description
Current Inventory Reports do not identify the DEPRN Cd for each asset. This information is necessary to identify if an asset is required to be inventoried annually or triennially. As a result this does not allow the user to easily identify those assets as such in the report.

Recommended
Include the DEPRN CD for each asset listed on the Inventory Report.

Mission Critical
Mandated In accordance with DoDI 5000.64 and USD (C) FIAR Guidance, the Accountable Property System of Record will be the authoritative source for validating the existence, completeness, and valuation of an asset. Records must be current and reflect the current status, value, location, condition.

Benefits
The benefits of implementing this change would be reduced time and cost, improvements in accuracy and accountability, and making financial reporting more efficient.

Users
This with affect ALL users.

Edit Issued Items 01528 Warehouse USMC: CSP New

Description
Currently there is no functionality to be able to edit an issued item, Example Serial Number, Manufacture Contract, Lot or Date or other data.

Recommended
Recommend that the functionality be developed to be able to edit the serial Number, Manufacture Contract, Lots and Dates or other data of issued items. 

Mission Critical
Yes, having the functionality to be able to edit Serial Numbers, Manufacture Contract, Lot's and Dates or any other data that is in an issue status will help improve the overall inventory posture.

Benefits
Having this functionality to be able to edit Serial Numbers, Manufacture Contract, Lot's and Dates or any other data that is in an issue status will help improve the overall inventory posture.

Users
All IIF & UIF

Unit Outstanding Column Added 01527 Warehouse USMC: CSP New

Description
Currently there is no UIC Name Column in Inquiries>Unit Issue>Outstanding Items Inquiry.

Recommended
Recommend that the UIC Name Column be added to Inquiries>Unit Issue>Outstanding Items Inquiry.

Mission Critical
No, but having this functionality will make it easier for us to determine what warehouse and regions these Unit outstanding items belong to.

Benefits
Having this functionality will make it easier for us to determine what warehouse and regions these Unit outstanding items belong to.

Users
All IIF & UIF

Publication Tab added to the Details Tab on an assets' Maintenance Asset Master record 01526 MU AF: VSCOS New

Description
Currently, the way to document a publication for an asset is in the Property Accountability module and you complete this by the assets National Stock Number. This cannot be seen anywhere within the Maintenance & Utilization module. There needs to be a location in the Maintenance & Utilization module to add publications for an asset that can be viewable when creating/updating work orders and be viewable in all Asset Inquires.

Recommended
Create a Publication tab to the Maintenance Asset Master(MAM) record for all assets. This will be under the Details Tab of the asset. The fields will be similar to the PA module (Publication Nbr, Publication Title, and Publication Date fields) currently. With enough room to add multiple numbers and titles as needed. The publication information will be updated when profiling an asset and can be updated at anytime. This Publication Tab will also be viewable on a Work Order after the Asset Id is selected. These fields will be able to be selected to view in all Asset Inquiries in M&U as well.

Mission Critical
This is critical.  Fleet managers count on viewing all of an assets information to be able to make informed decisions to manage Air Force fleets around the globe.

Benefits
Allowing publications to be viewed in the MAM, Work Orders, and Inquiries will enhance DPAS M&U usage for all. Enabling users to be able to find relative maintenance information on a asset during it's life cycle. This will also aid in asset data integrity.

Users
This SCR will have a mission enhancement for all DPAS MNU users who provide maintenance support day to day.  

CPL Dashboard 01525 PA DISA New

Description
Provide the ability for Component Property Leads (CPLs) to login to a user dashboard in order to view the roll-up metrics for their component. CPL's should be able to quickly see how they are complying with DoD requirements. The dashboard would show the components last inventory by years (1, 2, 3, older than 3 years), total assets marked as GFP, Assets flagged as capital but not activated for depreciation.

Recommended
Establish a CPL dashboard login similar to the customer portal where hand receipt holders can view their hand receipt. The CPL will be able to only view the metric's for their component (i.e. Army, Navy, Air Force, DISA). The metrics should compile all site-id's under a component.

Mission Critical
This will provide the CPL's with the level of business intelligence to determine how well they are complying with DoD mandates and identify issue areas without relying on manual reporting.

Benefits
Provides the CPL's the ability to identify data anomalies and issue areas for corrective action. This would improve the data reliability and audit readiness of each component within DPAS.

Users
This would affect only the CPL's that are appointed in writing by each Component/Agency.

Updates for Audit Readiness 01524 Warehouse AF: USAFA New

Description
USAFA requires additional updates to the Issue, Return, Inquiry, and Member Profile processes to increase the efficiency and accuracy of inventory sales for audit readiness.

Recommended
Provide the ability to:

  • Excluding specific members or groups of members from being billed
  • Adding pricing information into the inquiries to look up potential charges
  • Displaying cost information before a sale is complete (both issue and returns)
  • Displaying cost information on the Issue/Return Receipts
  • Printing “Cash Issue” on the Issue Receipt if the issue was designated as a cash issue
  • Capturing Payment information for Cash Issues and returns that can be researched and exported at a later date

Mission Critical
This is mission critical. DPAS currently does not capture Payment information for cash issues nor does it provide the capability to query transactions that were paid by the member.  This leads to a gap in our audit readiness when USAFA needs to match a money order or transaction to an issue or return in DPAS.
There is also no way to calculate the total cost of a sale before the sale has been completed—we require cadets to provide a money order to cover the cost if they are not able to be billed. The cost must be known ahead of time.

Benefits
Implementing the proposed changes will reduce the time/cost and increase pricing accuracy for each member paid issue or return. It will also reduce the time/cost of audit research, increase the accuracy of our audit research, and produce the financial reporting that we require for our audits.

Users
All users

Point Assets to Mx Activities at Asset Level 01523 PA AF: VSCOS New

Description
Currently, when an asset is loaded in PA, it is assigned to one Mx Activity by Maint Grp Id via the Maint Mgmt Assign.  This means that all assets assigned to a specific UIC can only be pointed toward one specific Mx Activity only.  However, we need the capability to have assets assigned to one main UIC but have the option to point to several different Mx Activities when mission dictates.

Recommended
Recommend adding a feature to point assets to a specific Mx Activity at the asset level.  There are many AF units that are responsible for their assets on one property book (UIC) however, the assets are often spread across several different bases.  This creates a situation where we are forced to give bases access to several Mx Activities or have bases manually pass work order information to the base that the asset officially resides on.

Mission Critical
This is mission critical.  Having the work order maintenance history on all assets directly affects the assets life cycle, vital to projecting asset replacements.

Benefits
This change will vastly reduce time as it relates to work order reporting and accurately depict the assets operation and maintenance costs needed for projecting an assets end of life.

Users
The entire Air Force component as well as other services will benefit from accurate Mx Activity assignment.

Stock Item Update 01522 Warehouse AF: VSCOS New

Description
Improve process of loading stock numbers to warehouse sites. After a user is done loading a new stock number to the Logistics Catalog, they have to switch to the Stock Item tab to load the stock number to the their warehouse. 

Recommended
Recommend having a "prompt box” asking the user if they want to add the new stock number to their stock item list. When the customer selects "Yes", the system is directed to the Add Stock Item window for the user to add the Stock Number to their Warehouse.  Also, consider adding a tab to the Add Stock Item window for the user to program Location Condition Code Defaults.

Mission Critical
Efficiently loading stock numbers is mission critical to expediting parts orders for mission generating vehicles that support launching aircraft and other air force base support functions.

Benefits
These changes will help speed up the Stock Number load process. The combination of three different transactions into one will also reduce transaction time.

Users
The entire Air Force component as well as other services will benefit from a faster way to associate Stock Numbers to their Warehouses.

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