System Change Requests Header

System Change Requests (SCR's) are submitted by our Configuration Control Board (CCB). To learn more about the process, please visit our CCB Responsibility page. Below you will find all SCR's that have been submitted, and what their status is. To download a blank form, you may visit our Reference Library and download the SCR Form.

Use the filter features on the left to sort by Agency (Reporting Organization), Module, or State. Use the open filter text box (above black header) to find key words in the description, or specific SCR number. Use the column title header to sort by that column. You may also download an Excel file of the record data by selecting the green Excel logo in the upper right corner of this page.

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Title SCR Number DPAS Module Reporting
Organization
State Description
Limit Physical Inv Visibility 01368 Warehouse SPECWARCOM New

Description
Users have the ability to create, view, edit, cancel, and conduct a Physical Inventory for a Secure Commodity they do not have access to

Recommended
Limit Physical Inventory visibility. Unless user has access to that specific Secure Commodity; a user should NOT have the ability to create, view, edit, cancel, and conduct a physical inventory for a Secure Commodity he does NOT have access to

Mission Critical
Mission Critical

Benefits
Improves accountability

Users
Affects all users within agency

Location Archive / Member Profile 01367 Warehouse SPECWARCOM New

Description
Users do NOT have the ability to remove a location/member profile they no longer have a need for

Recommended
Provide users the ability to archive or deactivate a warehouse location/member profile no longer in use or deemed unnecessary. Have ability to reactivate as well

Mission Critical
Mission Critical - Need for basic warehouse and personnel maintenance

Benefits
Allows for better inventory management

Users
Affects all users within agency

Master Issue List Limited Access 01366 Warehouse SPECWARCOM New

Description
Each warehouse has visibility, as well as the ability to edit or delete everyone else's Master Issue List

Recommended
Limit visibility and edit/delete functions to the owning warehouse who originally created the Master Issue List

Mission Critical
Mission Critical - Need prevent people from deleting and editing MIL's that do not belong to them.

Benefits
Improves accountability

Users
Affects all users within agency

Printing Multiple DD1348s 01365 Warehouse SPECWARCOM New

Description
Users are only allowed to print one (1) DD1348 at a time in the Disposition function and all other processes.

Recommended
For all assets that were disposed of within a container, WM should have the function that allows the user to print out multiple DD1348's in one click. The same way the user is allowed to dispose of assets in a container in one click.

Mission Critical
Mission Critical - Need to print all 1348 associated with a single disposal action to save time

Benefits
Reduces time

Users
Affects all users within agency

Stock Nbr Update 01364 Enterprise SPECWARCOM New

Description
When editing a Stock Nbr, the following fields are locked and unable to be edited; Stock Number, Type Asset Code, & ACC

Recommended
Allow users with access to the Stock Number Catalog the ability to update a stock number, Type Asset Code, & ACC

Mission Critical
Mission Critical - Stock numbers are often updated and need to be changed by local catalog team instead of sending help ticket to Leidos

Benefits
Reduces time

Users
Affects all users within agency

Student Class Name 01363 Warehouse SPECWARCOM Done

Description
Need the ability to group students together by their Class Name.

Recommended
Add 'CLASS NAME'  to Member Profile, to Sub-Grid, and Member Import template, but not restricted to year

Mission Critical
Mission Critical

Benefits
Improves accuracy and accountability

Users
Affects all users within agency

Completed – Release 7.1 – 26 July 2019

View Users' Assigned Secure Commodities 01362 Warehouse SPECWARCOM New

Description
Ability to view what Secure Commodities warehouse users have been assigned. (No front end capability and Leidos has said this is something they can't pull for us)

Recommended
Ability to view what Secure Commodities warehouse users have been assigned. (No front end capability and Leidos has said this is something they can't pull for us)

Mission Critical
Mission Critical - Need to quickly determine what users have access to what secure commodities during command audits and inspection without needing to ping Leidos every time.

Benefits
Reduces time and improves accountability

Users
Affects all users within agency

1149 Improvements 01361 Warehouse SPECWARCOM New

Description
Many critical fields within the 1149 are blank after a Warehouse Issue or Transfer is completed.

Recommended
Populate the 1149 based off the examples provided by NSW

Mission Critical
Mission Critical

Benefits
Reduces time and improves accountability/financial reporting

Users
Affects all users within agency

CIP Improvements 01360 PA DISA New

Description
Currently DPAS requires CIP projects to be defined as supporting the creation of an Asset or an Improvement.  DISA has projects where materiel is purchased / costs are accumulated that provide support to both Assets and Improvement to an Assets, and in some instances to provide Ancillary Costs to existing assets.  DPAS should provide for a single project to be used to substantiate an Asset, Improvement to an existing Asset, and Ancillary Costs. 
The other improvement to CIP Project is to generate Accounting Events supporting the change in Lines of Accounting between the Project and the item being created.  Today, the relieving of CIP is based upon the fund source (New Procurement or Transfer).  When New Procurement, the accounting transactions created will always be "X819", "M", Dollar Amount, when relieving it.  DPAS should compare the Project's Fund Cd/ ASN to that of the asset being created.  When the same, then an X819 "M" for the dollar amount would be appropriate.  If they are not the same, then the relieving of the CIP of the dollars should be treated as a Transfer Out "X817" with the new Asset, Improvement or Ancillary Cost  receipt being treated as a Transfer In "X815".

Recommended
The recommended CIP improvements will enable DISA to utilize the CIP Module as it was intended.  Today, CIP projects created by DISA to track the costs being incurred must be reversed when the item is completed (Asset, Improvement, Ancillary Cost), then manually established.   Financially a transfer of funding between General Fund and Working Capital fund monies as assets must be accounted for correctly. 

Mission Critical
Financial audits compel DISA to review all its business practices.  The more automation can be applied to these business practices, the greater chance compliance will be maintained.  These changes will enable DISA to create an asset, improvement, ancillary cost directly from within the CIP modules which ensure the costs of the item is maintained throughout its life should unknown costs be posted to the CIP account after the item has been booked.

Benefits
Improves accuracy of financial reporting and would allow DISA to move to an automated interface for General Fund Capital assets.

Users
This change would only affect accounting/property personnel within the Capital Asset Management team - will not affect other property personnel.

Add RPUID to Location Table 01359 PA Navy Done

Description
There is no method available to identify the installation, city and state an asset is located.

Recommended
Add the RPUID to the Location process in the Property Accountability module.  Also add the installation, facility, city, state and any other pertinent data from the Real Property record to the Asset Inquiry.

Mission Critical
The audit community has asked for the data by city and state.

Benefits
Makes locating an asset simpler for personnel that are not involved in the daily management of the assets.

Users
All

Completed – Release 7.0 – 20 April 2019

LP and Warehouse Catalog 01341 Enterprise AF: VSCOS New

Description
For the AF 85-90% of vehicle parts are purchased commercially off-the-shelf. DLA/USAF supply is scarcely used. Warehouse does not allow for (commercial) similar/duplicate part numbers from different manufacturers, which poses a challenge for 303 warehouses globally to operate from one Logistics Program (LP) catalog. It is very time consuming loading single part numbers with 26 data points.

Recommended
Need capability to load duplicate (commercial) part numbers with different descriptions in the LP. Eliminate unnecessary data points when loading a part number. When loading NSN or part number from LP to warehouse catalog, disassociate selected number from LP for warehouse to manage as needed.  

Mission Critical
It is mission critical and is mandated

Benefits
Process will expand parts catalog capability and allow future changes as new models of vehicles & vehicular equipment are introduced to the USAF vehicle fleet.

Users
This option would benefit all M/U and Warehouse users.

Zone Option for ICN Inventory 01337 Warehouse AF: VSCOS New

Description
Vehicle maintenance personnel are required to pull inquiries that display items in multiple locations but within the same zone. Personnel with the 9090 role require access to this information and the ICN Inventory currently doesn't have an option to create an inquiry by zone.

Recommended
Add an option to pull an ICN Inventory by zone.

Mission Critical
Not mission critical or mandated.

Benefits
This change will allow all personnel to pull inquiries for daily functions that are organized by zones.

Users
This change will have a beneficial impact on all Warehouse users since it will enable them to access inventory listings for functions and processes that are organized by zones.

SKO Build and Inventory With SKO Catalog Options 01334 Warehouse AF: VSCOS New

Description
Warehouse needs SKO listing and inventory/inspection improvement to be IAW AFI 24-302 requirements and AF Vehicle Management (VM) common tool accountability and management practice. The SKO catalog list and inspection list must be the same.
ALSO
An addition to SCR 1334. Along with using toolboxes/Individual Tool Kit (ITK)/Composite Tool kit (CTK), the Vehicle Management (VM) community also uses containers/Mobility Spares Readiness Package(MRSP) and pallets for mobility purposes. Having multiple SKO catalog options would be ideal for VM facilities and other DoD DPAS users.

Recommended
Modify SKO catalog.  Units should have the ability to build toolbox or kits (SKO) with display order and drawer location.  See Attachment 3 (DW Form 01A) for recommended document appearance.
ALSO
We recommend removing current SKO option and adding the capabilities to select different types of SKO catalogs: ITK/CTK, MSRP and Pallet. Upon selecting add in the SKO Catalog screen, the system should ask which type of catalog the user is trying to create. All three options (ITK/CTK, MSRP and Pallet) will have the option to group items by compartments/drawers and still have the option for display order.

Mission Critical
It is mission critical and is mandated.
ALSO
IAW 24-302 5.37.6. Maintenance team leads or their designees perform and document accountability procedures for ITK/CTKs or tool cribs in accordance with local Vehicle Management Operation Procedures (VMOPs), or on a daily basis, to ensure accountability of assigned tools and to prevent Foreign Object Damage (FOD). (T-1). Written inventories are accomplished annually by Materiel Control, jointly with the technician.
5.37.15 Powered hand tools may be issued to CTKs, tool cribs or ITKs. Ensure they are accurately accounted for due to their high replacement cost.
5.39. Materiel Control sub-receipts ITKs to the technicians using itemized inventory listings.

Benefits
VM operations have SKOs with over 500 tools.  Having SKOs with display order and drawer location enables members/personnel to easily locate and inspect tools. 
ALSO
The option to have multiple SKO programs to catalog parts and tools for ITK/CTKs, MSRPs and Pallets will allow better accountability management and make the inventory process more efficient.

Users
This option would benefit all Warehouse users. See attached document for visual explanation
ALSO
Not only will the Air Force component benefit from this SCR but all DoD and Federal services using DPAS and the SKO function. The capability will allow better tool, parts, equipment management/accountability and increase inventory efficiency.

Update Part Costing to Actual Asset Cost (not Catalog Cost) 01332 Enterprise AF: VSCOS New

Description
Warehouse capability is needed to update receive/accept process to be IAW AFI 24-302, chapter 5 requirements. Parts receipt and/or Form DD1348 costs must be loaded to document/account for funds charged to vehicles.  Actual part cost also needs to reflect in "Unit Cost" field in M&U when Document Status reflects "Issued".  Currently, this field reflects the catalog cost.

Recommended
Modify Warehouse, Materiel Mgmt, Receiving, Receive and Accept process.  Allow for price modification from parts receipt and/or Form DD1348 costs to reflect actual cost not LP list price.  Actual asset cost also needs to reflect in "Unit Cost" field in M&U when Document Status reflects "Issued".

Mission Critical
It is mission critical and is mandated per DoD 4500.36, Chapter 2b "The cost associated with this method of NTV support includes these cost elements...Direct and indirect costs associated with the operation and maintenance of the NTV". Accuracy of costing inputs sustainment budget and is calculated in FAST Cost per Mile, our End of Life and Prioritization Models.

Benefits
Having actual part cost gives accurate accounting of items purchased and allows accurate reporting of operation and maintenance costs associated with each asset.

Users
This option would benefit all Warehouse users. See hatched document for visual explanation

Deferred Parts process M/U & Warehouse 01331 Enterprise AF: VSCOS Done

Description
M&U W/O/sub-W/O parts request tab needs to have capability to indicate and process deferred parts request, also accounting status for partial or completed back-ordered parts received data from Warehouse IAW AFI 24-302 Section 5E. (Addition to SCR 01162)

Recommended
Create deferred maintenance W/O pool that does not count toward assets NMC time. Allow W/O to be reopened at later date for specific deferred (back-ordered) parts to be installed. (see attachment below).

Mission Critical
It is mission critical and is mandated

Benefits
Process will allow assets to be FMC to users while allowing for the processing of non-safety parts orders to be filled at a feasibly later time.

Users
This option would benefit all M/U and Warehouse users.

Completed – Release 7.1 – 26 July 2019

Maint Issue Open Action Update 01338 Enterprise AF: VSCOS New

Description
Material Control Officers usually work in different sections than personnel who request items from the M&U module and they need to be aware of any Maintenance Issue requests.

Recommended
Maintenance Issue Request from M&U should display in the Open Warehouse Actions and Message of the Day Dashboard.

Mission Critical
Materiel Control section is mandated per AFI 24-302 to "Initiate, monitor and follow up (as needed/required) on part requests".  Initiating this change will highlight pending parts requests.

Benefits
Displaying these requests in the open actions and message of the day dashboard will raise awareness and accelerate the purchase process.

Users
This change will have a beneficial impact on all users that purchase and issue parts along with personnel that request the parts.

Parts Request Process for Items not Currently Catalogued 01329 Enterprise AF: VSCOS New

Description
M/U does not allow for part numbers to be requested without being loaded to Logistics Program (LP) and warehouse, which poses a challenge for technicians to request parts using the M/U part tab. Technicians would need to manually send required 26 data points to the Materiel Control Officer to load part numbers to LP and warehouse to allow technician to go back to M/U part request.

Recommended
Minimize the amount of information needed from the technician to get part on demand. Need capability to request part numbers using M/U and will transfer part information to Materiel Control Officer via warehouse module to load to catalog; in order to conduct a more fluid ordering process. Also, allow tab to transfer remarks; stating recommended source of supply or vendor.

Mission Critical
It is mission critical and is mandated

Benefits
Process will expand parts catalog capability and allow future changes as new models of vehicles & vehicular equipment are introduced to the USAF vehicle fleet.

Users
This option would benefit all M/U and Warehouse users.

GSA/DLA Mass Mileage Upload 01342 MU AF: VSCOS New

Description
Currently, mass mileage can be uploaded via GSA Fleet file upload and DLA Fuel upload.  GSA upload will update fuel usage as well as mileage.  DLA will update fuel but no miles;  however the odometer field is still mandatory for the system to accept the file.  The issue is both GSA and DLA mileage inputs by users at the pumps are mostly incorrect (i.e. people make up numbers or use the tenth of a mile on the odometer; 1600.9 miles becomes 16009).
Our Fleet Management and Analysis section needs to be able to collect and verify all mileage updates before loading into DPAS. 

Recommended
Separate the mileage mandate from the current GSA/DLA fuel upload capability.  Create a bulk upload template for both GSA an DLA fuel uploads.  For ease of upload, suggest utilizing current GSA bulk mileage upload spreadsheet that exists in the GSA Fleet Drive-thru website.  Create a similar type mass upload sheet for DLA mileage uploads.

Mission Critical
This is a mission critical change.  Incorrect mileage can send scheduled maintenance dates well out of range as well as affect both vehicle End of Life and Priority Buy models. Both are key to the Air Force vehicle fleet replacement placement. 

Benefits
This feature will reduce the time it takes to input hundreds of mileage updates one by one as well as increase the accuracy of the data being entered. Our fleet has 83K assets, to have our FMIS be able improve fuel reporting efficiency and accuracy is vital to day to day mission success.

Users
All Air Force Fleet Managers/Maintenance controllers and Material specialists utilize this information for day to day fleet management purposes.  

Auto Save every 10 min minutes (similar to Word Docs) 01340 Enterprise AF: VSCOS New

Description
Currently, there is not a way for a user to back up data that has been inputted into DPAS M&U and are still trying to complete the transaction, before their 15 minute time is up. So any data inputted before clicking update is lost, and is very time consuming to re-enter. Especially, if the Work Order has numerous Sub Work Orders.

Recommended
The ability to have DPAS M&U auto save (like Word Docs) every 10 min would be a great add on to the program. This will ensure that users have time to input information or make updates without worrying that they don't have time, and make a mistake or if they get called away mid-transaction. Also, the fleet management personnel might have to stop mid way during the profiling, utilization update or work order process to retrieve additional information.

Mission Critical
This is critical, this will give adequate time for the user to input data accurately and without concern of losing information already inputted. Currently, the inability to save data is not user friendly to daily operations.

Benefits
This would benefit users (having the security of not losing data); increasing productivity and maintenance leadership getting the most accurate and up to date maintenance information of assets in maintenance in a timely manner.

Users
This SCR will affect the entire AF Agency, all fleet managers/maintenance controllers utilize up to date information for day to day fleet management purposes.  

Work Plan Type Cd Correction and/or Addition 01336 MU AF: VSCOS New

Description
DPAS will not allow the use of Work Plan Type Cd "INSP" more than once on a work order.  If a second sub work order is created with "INSP" an error message displays "2-Invalid entry: there is more than one INSP sub work order.  A work order can have at most one INSP sub work order"

Recommended
Allow multiple inspections to be inputted on more than one sub work order and/or create specific work plan type codes for "INCM/Incoming" and "OUTG/Outgoing" inspections.

Mission Critical
This is mission critical as many inspections such as incoming, outgoing quality control and visual inspections are mandated per AFI 24-302 and T.O. 36-1-191.

Benefits
Benefits of implementing this change will allow more accurate maintenance action classification reporting and fleet analysis.

Users
All Air Force fleet managers, maintenance controllers and material control specialists utilize this information for day to day fleet management purposes.  

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Email: DPASsupport@leidos.com

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