|
Maint Group ID Grid Column Option - Stock Number Inquiry
|
01716
|
PA |
NAVSUP |
New |
Description:
In Property Accountability, the newer "Stock Number Inquiry" (Inquiries - Catalog - Stock Number Inquiry) that was implemented with eCatalog functionality is missing a grid column option to select and add the Maintenance Group ID field value for inquiry searches/extract output that the legacy/original PA "Stock Number" labeled inquiry provides as a field option. Navy needs to move to using the newer inquiry due to the nature of the old inquiry pulling additional catalog data from the old NSWC PA Site ID (NW-SWC) which still resides in Navy's PA agency hierarchy, but is tied to the JO-SOCOM catalog. The newer "Stock Number Inquiry" is more efficient and does not appear to exhibit this behavior, but is missing the referenced and required grid column option being requested.
Recommended:
Add "Maint Group ID" selectable option (Grid Options - Columns) in the newer "Stock Number Inquiry" in Property Accountability.
Mission Critical:
Yes - Navy has a DPAS interface with external maintenance systems in our 4 Naval Shipyards. Assets are added or removed from DPAS report to that interface daily. Thus, we need access to the Maint Grp ID field to review/identify all applicable stock numbers set to interface and those stock numbers that are set to interface for corrective action necessary to keep the DPAS assets reporting to the external maintenance programs at the shipyards.
Benefits:
Other organizations aside from Navy may benefit from the addition of this additional grid column option in the newer Stock Number Inquiry as well.
Users:
This would provide additional data to all users within our agency although a large, but limited number of personnel would require it. |
|
DPAS - MCPIC Interface
|
01715
|
Warehouse |
USMC |
New |
Description:
Interface between DPAS-WM and MCPIC.
Recommended:
Interface should accomplish the following:
1. Automated moves between MCPIC and DPAS-WM. When MCPIC picks up a location change for an item, it converts it from GPS to a DPAS-WM location and then passes that new location to DPAS-WM. DPAS-WM automatically does the move transaction to place the identified asset in the location identified by MCPIC.
2. Tags can be printed in either system but it is recommended that MCPIC generate all pRFID tag numbers. This is prevent identical numbers being generated using the the DoD 96 bit EPC structure.
3. MCPIC will pass information to DPAS in any format approved by DPAS PMO. This will include direct data exchange, MILS, or DLMS.
4. MCPIC will utilize asset data found in DPAS-WM Catalog when tagging assets in order to minimize any exception errors.
Mission Critical:
Mission critical.
Benefits:
Eliminates 'lost' containers due to moves not properly recorded in DPAS. Improves inventory location accuracy.
Users:
This affects USMC only, however the synergy between DPAS and MCPIC would be very useful to other services. |
|
CFO Threshold Change
|
01714
|
PA |
USAF |
Done |
Description:
System is depreciating Air Force CFO assets utilizing the old threshold standard for units with an acquisition cost of $100K or more with an acquisition date prior to November 2013
Recommended:
Modify systems internal algorithm to comply with $1M threshold retroactively as mandated by DoD 7000.14 Vol 4 Ch 25.
Mission Critical:
Mandated per DoD 7000.14-R Vol 4 Ch 25.
Benefits:
Needed to avert erroneous financial reporting
Users:
This change will affect all users within the Department of the Air Force (DAF)
|
|
Data Access by Owning DoDAAC
|
01713
|
Warehouse |
Army: ASA/ALT |
New |
Description:
PEO Missile & Space (M&S) has multiple warehouse and facility locations that support multiple programs. Most programs have a some like items (Stock Nbrs). Given that there can be like items across programs, the current DPAS Commodity Security does not provide the access control that is required. We need an option to restrict the actions of users to specific programs that are stored in the same warehouse. Currently the Owning DoDAAC is used to identify the materiel owner / program within the warehouse.
Recommended:
Given that that the Owning DoDAAC is currently used to identify the program/owner of the materiel, it logical that if DPAS were to control data access by Owning DoDAAC, this will provide the capability needed.
Mission Critical:
Given the sensitivity / pilfer-able nature of some of the items that PEO M&S has, this change is considered critical.
Benefits:
Implementing this type of data access will improve control of the materiel in the warehouse which will result in better data accuracy, which in turn will reduce the number of reconciliations resulting from warehouse workers personnel performing actions they are not otherwise authorized to perform.
Users:
This change is limited to warehouse operations. Program restrictions will apply to a subset of warehouse personnel assigned to the warehouse. Some warehouse personnel will have the authorization to work multiple programs. |
|
Warehouse Receiving Due In Role
|
01712
|
Warehouse |
SOCOM |
Done |
Description:
USSOCOM does not pass requisitions forward using ICP Module since USSOCOM is it's own Source Of Supply. USSOCOM takes contract information and manually builds all of the due-ins for the warehouses by using the Warehouse Module Receiving process. The PEO's of USSOCOM need their contractor Logistics Managers (LMA's) located at the SOFSA Warehouse to be able to perform the manual build of due -ins, but not perform the remaining steps/processes of the Receiving Process (Receive, Verify, Accept). This is a separate responsibility from our contracted workforce that conducts receive and verify processes.
Recommended:
Create a new role in Warehouse Module that limits the User Role to perform the Material Management Functions - LPWNH19 and LPWNH19D process in Receiving. This will enable a select group of contractors to build the due-ins for the warehouses as the PEO representative but block them from performing other receiving actions to maintain separation of duties
Mission Critical:
This is to streamline processes for the SOCOM PEO's that are responsible for inputting their purchase orders into DPAS as Due-Ins but have no means to do so.
Benefits:
Benefit is this will improve accuracy and speed up the Receiving Process at the USSOCOM Warehouses. This change will allow due-ins to be be pre-built by the contract workforce identified by the PEO's. These PEO/Program LMA's will be focused on their contract data, and input that data into the Warehouse. This process improvement will free up personnel tasked with ICP management that are currently performing manual due-in builds
Users:
This impacts only USSOCOM Agency users since USSOCOM is it's own Source of Supply. Our only option currently is to manually build our Due-ins by leveraging people that should not be conducting those transactions.
Completed - Release 2021.2.3 - 23 July 2021 |
|
M&U Corrosion Score and Coating Fields for Work Order Forms
|
01711
|
MU |
USAF |
New |
Description:
DPAS M&U does not have a data field specifically for Corrosion Scores, Paint Stack-ups or the Date an item was Last Painted as mandated by service policy. The proposed improvement is adding these fields to the work order form. This will allow for documentation and historical record keeping of this required information at the enterprise level.
Recommended:
Add (to M&U) Four drop-down menus, one for Corrosion Scores (5 options), one for Primers, one for Topcoats, and one for Color. Adding a date selection box for Date Last Painted.
Mission Critical:
Recording of corrosion scores is mandated by Air Force Policy and this change would allow accurately documenting condition and enterprise wide viewing of those records, which is currently impossible.
Benefits:
This solution would allow for support equipment and vehicle flights to have all the information they need about equipment corrosion status to be accessible at the enterprise level. Having records of corrosion scores allows for prioritizing for corrosion maintenance and assessment of fleet corrosion health/readiness. Recording the coating records allows the flights to be prepared for coating refurbishment activities by ensuring they have the required coatings before tearing down the equipment. This also improves accountability and tracking as certain primers and coatings are currently being phased out. This allows for equipment with these coatings to be easily identified so that resources can be allocated for repainting.
Users:
ALL users - The benefits of having this capability would apply to every user of Support Equipment or Vehicles, especially any users documenting maintenance the equipment, including maintainers, fabrication flights, MAJCOM Corrosion and Fabrication Functional Managers, as well as personnel within AFLCMC/WNZ and AFLCMC/EZP-CPCO who are responsible for the SE&V, as well as any commanders needing to identify readiness issues. |
|
ICP MRO Multiple Upload
|
01710
|
Materiel Management |
DLA |
New |
Description:
Request a file upload function and template for the ICP (aka Materiel Management) in the Customer Requisition Process to mass upload multiple MROs (Customer Requisitions) in an excel spreadsheet. Once uploaded, have the function in ICP module to validate each MRO qty and location (aka RSA) - currently exists and is the process to release each MRO to the Warehouse.
Recommended:
Update DPAS logic to allow for mass MRO entry via a file upload. See above. At this time, the following Data elements would be provided in the Mass Upload Template: Ordered By (DoDAAC/RIC), Ship To (DoDAAC/RIC), Owning ICP (DoDAAC/RIC), Stock Number (aka LSN), Qty, RDD, Priority Designator, demand code, media status code, fund code, signal code, POC Name, POC Phone #...
Any field that is currently available or required in ICP when creating an MRO request.
Mission Critical:
No, but would significantly improve MRO process.
Benefits:
Reduce the manpower to enter multiple MRO requests from external to DPAS
Users:
Yes (affects all users within Component/Agency) |
|
Warehouse User Listing
|
01709
|
Warehouse |
USAF/DH-VEHS |
New |
Description:
Excessive time required requesting DPAS Warehouse access data from DPAS security.
Recommended:
Propose system update allowing agency level users to generate inquiry for DPAS Warehouse UICs, User Roles, Access Level, Assigned Roles and Certified Training CBTs. DPAS PA has similar inquiry and request same or similar function within Warehouse. Process will streamline and standardize inquiry for modules minimizing contact with DPAS security. Additionally, update a searchable option for DoD ID number allowing easier filtering data mining.
Mission Critical:
Air Force Instruction 24-302, Vehicle Management requires accurate records on user level access into the Fleet Management Information System (FMIS). Providing a streamlined and standardized inquiry for modules will meet requirement.
Benefits:
Process will streamline and standardize inquiry for modules minimizing contact with DPAS security. Additionally, an updated searchable option for DoD ID number will allow easier filtering data mining. Effort reduces touch point time from DPAS security and allows agency better accountability on trained personnel within DPAS. Provides leadership accurate, accountable and timely responses to data inquiries vs. days waiting on an outside agency generating information and emailing results to requesting agency.
Users:
Yes, affects all users within warehouse. |
|
Defaults of GFP Master Data
|
01708
|
PA |
Leidos |
Done |
Description:
Currently Users must take action to set up WAWF User ID, WAWF flag set to Yes for Contracting Loan Address and WAWF set to Yes for DODAAC to execute GFP file transactions to PIEE.
Recommended:
On behalf of Joe Stossel and Daryl Hanchock change master data processes to default so that when an asset is placed on loan to contract all data is set up to execute the outbound file to PIEE.
Mission Critical:
Yes
Benefits:
Better reporting of GFP to PIEE
Users:
Yes (all users within Component/Agency)
Completed – Release 2021.3.2 – 15 October 2021
|
|
Data feed to SCORE
|
01707
|
PA |
AF: A4/HAF FH-AFHAF |
Removed |
Description:
AF has manually tracked and recorded Controlled Cryptographic Items (CCI) device location/details on spreadsheets gathered from multiple systems. Request an automated report with specific data elements is sent to the HQ CCC centralized repository
Recommended:
Push automated report to HQ CCC centralized repository on a recurring basis.
Mission Critical:
IAW CNSSI 4001 the Departments are required to track and manage all COMSEC/CCI assets
Benefits:
Reduces time for individuals to process and pull a report, improves accuracy and accountability
Users:
Removed Per Emily Escobedo 23 March 2023 |
|
ICP Catalog Roles
|
01706
|
Materiel Management |
SOCOM |
Done |
Description:
With DPAS Release 2021.2, the ICP/Material Management Module gained the ability to perform cataloging functions across most of the existing ICP User Roles. This gives anyone with those roles the ability to change the catalog which impacts users across the SOCOM Enterprise. The new catalog capability in the ICP will negatively impact USSOCOM ability to maintain a cataloging standard across the SOCOM Enterprise.
Recommended:
Update all of the current ICP Roles to remove Catalog Menu/Functions. Change those roles to read-only access to the Catalog. Add a New Cataloger Role with full access to the Catalog Stock Number, MFR Part Nbr, and LIN/TAMCN screens/menus.
Mission Critical:
Mission Critical - Without this new Cataloger Role, USSOCOM will not be able to enforce a catalog standard across the command. This will result in the same asset(s) getting cataloged in ways that will not stand up to audit scrutiny.
Benefits:
benefit is control of the catalog which will results in auditability. This also sets the catalog to a standard which allows DPAS system users to get to the new Enterprise Standard that will be leveraged as a result of DPAS TECH Refresh
Users:
This will impact all users within the USSOCOM since they are all users/consumers of our Catalog.
Completed – Release 2021.2.2 – 2 July 2021
|
|
DLMS 842 Functionality
|
01705
|
Enterprise |
SOCOM |
In Progress |
Description:
For Supply Discrepancy (SD) reporting / review, the DPAS model relies on its customers to utilize WebSDR. This SCR requests DPAS add support for supply discrepancy management within DPAS eliminating the need to have logins / use WebSDR providing USSOCOM with a single platform to manage its logistic supply processes. DLM 4000.25 Volume 2, Chapter 17 provides the business rules for SDRs. Appendix 3 contains a list of the SD codes.
Recommended:
1. Modify DPAS to inbound the DLMS 842 A/W Supply Discrepancies / Followup transactions.
2. Provide a display of the supply discrepancies with the capability to review, reply, close, and print new, pending, and closed supply discrepancies within the Materiel Mgmt. module. The view must support the display of the reasons for the SDR. A single SDR can have as many as 3 discrepancies reported within a single SDR
3. The review and response should provide a text area to provide narrative to the response, and document attachment support.
4. The Search Criteria area should include: Document Nbr, Date Range, Status, Stock Nbr, Originator (RIC/DODAAC) as a minimum.
5. Provide the capability to outbound DLMS 842 A/R responses
6. The MM dashboard should show counts of open Supply Discrepancies by categories (New, 0-7 days, 8-14 days, 15-21 days, >21 days) providing the user with a quick link to those categories of SDRs.
Mission Critical:
Yes. USSOCOM requires a single logistics view of its supply actions within DPAS which includes supply discrepancies.
Benefits:
Providing DPAS customers with support for supply discrepancies will reduce the cost and time to manage / resolve them, thus providing the warfighter with a more responsive resolution to their SDRs
Users:
This change affects customers/users who operate the Materiel Mgmt module and receive supply discrepancies to action.
Partially Completed – Release 2022.1.2 – 20 May 2022 |
|
Feed Asset Data to Advana
|
01704
|
Enterprise |
DLA |
In Progress |
Description:
OSD Comptroller has developed a data warehouse, initially to capture all transactions that are being sent to a financial system by feeder systems. DPAS is currently sending monthly the fixed asset accounting transactions. This SCR is to expand what DPAS is sending to include all assets in DPAS for all agencies.
Recommended:
Provide Advana the standard DPAS asset extract for all agencies.
Mission Critical:
The DPAS PM has directed this action at the request of OSD. It is expected that Maintenance data will be the next set of data to be sent the Advana data warehouse.
Benefits:
OSD / components requiring this data can obtain that data from Advana
Users:
Partially Completed – Release 2021.4 – 17 December 2021
|
|
Send Accounting Transactions generated from the DPAS Materiel Mgmt to Advana
|
01703
|
Enterprise |
DLA |
Removed |
Description:
DPAS is currently sending fixed asset accounting transactions to Advana monthly. This data feed is currently limited to those transactions that are generated for assets/materiel held within the Property Accountability module of DPAS. This SCR is to expand the accounting transactions to include those generated from within the Materiel Mgmt. module for assets/materiel held within warehouses (internal and external).
Recommended:
Provide Advana accounting transactions generated from within the Materiel Mgmt. module of DPAS. If these transactions are sent in a separate file from the PA transactions, the file should contain a trailer record denoting the number of transactions the file contains.
Mission Critical:
All accounting transactions that are sent by feeder system to an accounting system are to be sent to Advana.
Benefits:
OSD / components requiring this data can obtain that data from Advana
Users:
This SCR will not impact the DPAS user community. This change will provide personnel reviewing / reconciling accounting feeder system data with what the accounting systems is receiving / pro cesses. It may reduce data calls from the DPAS user community
28 July 2022_ per Kristie Dionne email, cancelling this SCR. |
|
Add "Trailer" record to UOT File being sent to Advana
|
01702
|
Enterprise |
DLA |
Done |
Description:
DPAS is currently sending fixed asset accounting transactions to Advana monthly. The file does not contain a trailer record to denote the number of transactions contained within the file. Advana is requesting a trailer record be added to the file that would contain the number of records contained within the file.
Recommended:
Add a trailer record to the UOT file that identifies the number of accounting transactions contained within the file.
Mission Critical:
This change has been requested by Advana as a way to validate that they are receiving and processing all feeder system accounting transactions.
Benefits:
Ensures Advana receives and processes a complete file.
Users:
This SCR will not impact the DPAS user community. This change enhances / improves the reliability that Advana has all of the accounting transactions they were to receive from its feeder systems.
Completed – Release 2022.1 – 08 April 2022
|
|
IGC Interface of Air Force Assets
|
01701
|
PA |
AF: A4/HAF FH-AFHAF |
New |
Description
The IGC program is a partnership between the U.S. Transportation Command and the Defense Logistics Agency. USTRANSCOM's Global Transportation Network (GTN) and DLA's Enterprise Business System have "converged" to provide DOD with an integrated set of networked, end-to-end visibility, deployment, and distribution capabilities. Prior the Air Force sunset of their APSR AFEMS, AFEMS fed the IGC. With their transition to DPAS, it was not known if there was a requirement to continue the interface of Air Force equipment in the custody of their users. Recently, the IGC requested the Air Force restore this interface. This SCR is to provide the IGC with the Air Force equipment that resides within the DPAS.
Recommended
Provide the IGC with data feed of Air Force items in DPAS using the DPAS standard agency asset extract as tasked by the DPAS PM. The extract is to execute weekly as an overlay.
Mission Critical
This feed is considered mandated by the IGC with the Air Force concurring with the feed of their asset information. The Air Force POC is Greg McCoy, Air Force HAF AF A4LR. Email: gregory.mccoy.6@us.af.mil
Benefits
Improves visibility of assets for the Department for those users of the IGC.
Users
This change will likely not affect any user of DPAS. |
|
Implement DLMS ADC 1400 - Reporting Inventory Cost Changes via DLMS 947I
|
01700
|
Materiel Management |
Leidos |
Done |
Description
DLMS ADC 1400 provides CICPs to report a missing cost element e.g. Updated MAC, or LAC via the DLMS 947I. When materiel is received by a CICP, often times then Latest Actual Cost is not known due to the item having to go through their accounting system to have contract approved overhead costing applied. This change is to provide the CICP a method for reporting the LAC post the applying of the overhead and other costs that may not be known at the time of the receipt, updated MAC and the item's Standard Price, as needed. This ADC also contains an administrative change for the DLMS 527R receipt that should be reviewed for possible changes to the DPAS user documentation.
Recommended
With DPAS currently support the Air Force CICP programs for financial reporting of the inventory held by the contractor, DPAS will need to be modified to use the updated LAC / revised MAC in its valuation of the inventory and financial reporting of the inventory. Upon receipt of the 947I, DPAS will need to review and make the necessary valuation adjustment as needed.
Mission Critical
Yes - This SCR requires implementation to accurately report the financial value of the inventory held by the contractor. This SCR is being submitted to implement DLMS ADC 1400.
Benefits
The benefits of this SCR is the improved accuracy in the financial reporting of the cost of goods managed by a CICP contractor.
Users
All components using DPAS to financially account for inventory in the custody of a CICP.
Completed – Release 2021.4 – 17 December 2021 |
|
Add Support for USSGL 1995
|
01699
|
Materiel Management |
Leidos |
New |
Description
U.S Treasury TFM USSGL Chart of Accounts implemented USSGL 1995 (General Property, Plant, and Equipment Permanently Removed but Not Yet Disposed). It is also covered in : Accounting for the Disposal of General Property, Plant and Equipment from FFATR, No. 14. DPAS needs to add support for this USSGL.
Recommended
Incorporate USSGL 1995 within the DPAS Chart of Accounts as part of the DPAS Modernization effort.
Mission Critical
Yes. DPAS must be compliant with U.S Treasury Chart of Accounts
Benefits
Financial Compliance
Users
Yes. Used for equipment that is no longer of need to the component / agency |
|
Global - Update / Configure Text at the end of DPAS Forms
|
01698
|
Warehouse |
Leidos |
New |
Description
Allow LPs the ability to configure the text that displays at the bottom of Warehouse forms (Issue and Return receipts). Currently, the Issue and Return forms display text specific to being held to USMC judicial system if the member is required to pay back any prices for the issued items. This request came in as a old Help Desk ticket (31739) from the DISA LP but should consider this for the tech refresh in the Warehouse Module as we bring more and more on board to use the issue and return processes.
Recommended
Allow users to configure the texts that display at the bottom of the Issue and Return receipts based on what the LP would like to see displayed to their users.
Mission Critical
N/A
Benefits
Benefits non-USMC elements using Warehouse.
Users
All |
|
Allow Mass Update for Picks
|
00963
|
Warehouse |
USMC: DMC |
Removed |
Description
In the current version of DPAS, 3.2.01, the system only allows Picks that are being planned and conducted one at a time. Currently, users are utilizing offline processes and applications (i.e., Excel) to physically conduct multiple Picks at the same time. These offline processes are necessary when the Picks have the same “To” and “From” location. To complete the process, users must compile several Pick numbers on a spreadsheet and email the spreadsheet to warehouse personnel to move assets concurrently instead of making the same trip multiple times. DPAS users then have to update DPAS' Picks one at a time to confirm that the system reflects the changes that have occurred. Users need the capability for a “mass update” process to Plan and Pick all affected Picks at one time.
Recommended
It is recommended that in all Pick planning and conducting areas of the DPAS Warehouse Module, a “mass update” functionality be available. This would include adding a checkbox before the Plan/Pick button on the Materiel Mgmt > Materiel Movement > Pick/Plan screens & Materiel Mgmt > Transportation > Pick/Plans screens. This functionality shall work similar to the 'Take Selected' feature in the Inventory Master Selector that is utilized when picking assets for a single Pick Number. The user would be able to view the details of the Stock Number Picks and Inventory Picks of all previously selected Pick Numbers on the Plan Details and Pick Details page. At this point, the user should have the ability to update and Pick all Picks simultaneously.
Mission Critical
This is mission critical due to the fact that the current practices are cumbersome and unnecessarily lengthy.
Benefits
If a “mass update” functionality is made available, this enhancement will dramatically increase the movement and flow of production.
Users
This affects all users due to the direct, secondary, and exponential implications of Production.
11 Mar 2021 – cancelled per Jack Sanders
No Longer Needed. |
DPAS Support
Defense Property Accountability System