System Change Requests Header

System Change Requests (SCR's) are submitted by our Configuration Control Board (CCB). To learn more about the process, please visit our CCB Responsibilities and Meetings page. Below you will find all SCR's that have been submitted, and what their status is. To download a blank form, you may visit our Reference Library and download the SCR Form.

Use the filter features on the left to sort by Agency (Reporting Organization), Module, or State. Use the open filter text box (above black header) to find key words in the description, or specific SCR number. Use the column title header to sort by that column. You may also download an Excel file of the record data by selecting the green Excel logo in the upper right corner of this page.

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Title SCR Number DPAS Module Reporting
Organization
State Description
Upload KSD's 01676 Warehouse USMC: CSP New

Description
Currently in DPAS-WM there is not one central location were Key Supporting Documents (KSD's) can be uploaded.  This would facilitate audit and/or research if a central location was provided for all KSDs. 

Recommended
Recommend to have the ability to upload all Key Supporting Documents (KSD's) in the Inquiries>Document area. 

Mission Critical
Yes, Installations and Logistics HQMC is developing an order stating all Key supporting Documents need to be uploaded into the APSR.

Benefits
Having this type of functionality or ability will reduce times and improve accountability when searching for multiple Key Supporting Documents.  It will also help during an Audit when you have all Key Supporting Documents in one Area.

Users
All IIF & UIF

Add Attachment to Member Profile 01675 Warehouse AF: AFERMS New

Description
Member Profile needs the ability to attach information. For example, members have to have an authorization letter signed by the flight doctor to fly with NVD. We would be able to attach this letter to the profile and when the member changes units, his authorization letter would already be in his records.

Recommended
use the same concept as we do for inspections or any of the other ways we attach items, put  a check box  so when you check that profile the attachment button pops and you can add attachment.

Mission Critical
important

Benefits
time savings, and tracking made easier

Users
all AFERMS

Add Different Appointment Times 01674 Warehouse AF: AFERMS New

Description
we are not able to set appointment time because appointment intervals are mandatory.

Recommended
provide ability to have set appointment times versus appointment intervals

Mission Critical
important

Benefits
Ability to schedule more than one different class when they have a different start time. 

Users
all AFERMS

Check Box for Admin 01673 Warehouse AF: AFERMS New

Description
Size category generates a walk in even if you are doing an admin only.

Recommended
add check box or drop down for admin only when scheduling is in use.

Mission Critical
important

Benefits
Ability to schedule more than one different class when they have a different start time. 

Users
all AFERMS

End Of Active Service Outstanding Items Inquiry 01672 Warehouse USMC: CSP New

Description
Currently, the Consolidated Storage Program (CSP) has a problem with Marines leaving active duty service with gear on their account. The CSP has been writing this gear off during the their annual audits, but there is a desire to create an End of Active Service (EAS) inquiry that will show all the returnable assets on a Marines account when they hit a predetermined amount of service time left.

Recommended
Create an EAS Inquiry that will populate all the items left on a Marines account when they are 180 days away from their EAS date. Having a six month time frame will ensure that the Marines are notified well in advance of their exit date. 

Mission Critical
Yes, this inquiry will allow the CSP to notify the Marines of outstanding issues, which in turn will hold the Marines accountable to turn it in before leaving the service. This will also allow the CSP to conduct analysis on the each warehouse and the amount of outstanding gear not turned in.

Benefits
Implementing this inquiry will help reduce the amount of gear that is lost due to Marines who leave the service with outstanding turn ins. That directly affects financial cost due to having to replace lost/missing gear.  

Users
This will effect all CSP Users and the customers we issue gear to.

Manufacturer Lot and Contract Numbers on Pick Ticket 01671 Warehouse USMC: CSP New

Description
Currently, when the Consolidated Storage Program (CSP) moves items that have a manufacturer lot and contract number they have to write those attributes on the pick ticket. Would recommend these fields be included on the pick sheet so they will no longer have to manually write it.

Recommended
Include the manufacturer lot and contract numbers on the pick ticket that is generated. If the asset is not lot or contract managed then the fields can be blank.

Mission Critical
Yes, including these attributes will save CSP users time when moving assets within the warehouse.

Benefits
Including these attributes will save CSP users time when moving assets within the warehouse.

Users
This will effect all CSP Warehouses.

FSM LIN/TAMCN / Stock Number 01670 FSM Leidos New

Description
Authorizations are redundant and problematic in PA for centrally managing authorization quantities and overall force management. 

Recommended
Move all PA authorizations to FSM.  Stock Number Authorizations and LIN/TAMCN Authorization for more cohesive management.  

Mission Critical
Yes for tech refresh.  

Benefits
Mass update capabilities, unit deployments, Theater Force Management.  

Users
No

Implement ADC 1379 changes in Materiel Mgmt and Warehouse to support a Warehouse Project Code 01669 Enterprise Leidos New

Description
This SCR implements the Project Code change identified within ADC 1379.  For the Cost Center change identified within ADC 1379, reference ASA(ALT)'s DPAS SCR 01562.  Project Code requirement - USSOCOM purchases service funded inventory.  Once it arrives and is placed in stock, each service's inventory is given a different project code to identify the qty that each service has purchased and will be subsequently issued. Today, there is no capability to pass a requisition Project Code (why the customer is ordering the item) and the Project Code that is assigned to the inventory (what stock needs to be selected to fill the order).  Today to support sending the warehouse project code, the customer cannot cite a project code in the order.  To support USSOCOM's requirement of segregating the inventory, there was a need for the second Project Code to be included in the messaging between the Materiel Mgmt and Warehouse Mgmt modules.

Recommended
Warehouse Project Code - Within Materiel Mgmt., include the warehouse and requisition project codes in the DLMS 940R transaction that is sent to the warehouse for fulfillment.   For the Warehouse, process the inbound 940R adding the warehouse project code to the MRO.  Then use the warehouse project code to determine stock availability and to feed to Materiel Selector and in the creation of the Pick row that is subsequently created.  On the outbound DLMS 945A distinguish include the requisition's project code and the warehouse project code. Use the warehouse project code to decrement stock in Materiel Mgmt. upon receipt of the DLMS 945A confirming the shipment of the stock. The DLMS 856S shipment status will contain the requisition project code.   When the order fulfillment is to occur with inventory consisting of multiple warehouse project codes, permit the suffixing of the Document Nbr to enable multiple MROs to be generated to the same RSA, each with a different warehouse project code. This change may require a change to the Picking process.

Mission Critical
Yes.  USSOCOM requires a method to mange their inventory by the organization that purchased it.

Benefits
ADC 1379 eliminates the confusion between the requisition project Code (why the organization is ordering the item) and how the warehouse is storing the item.  The Materiel Manager / Warehouse operations will now be able to segregate the materiel without having to email/notify the warehouse which stock to select to fill an order.

Users
Most warehouse operations will benefit by this change.

Reason Code MILSTRIP Code Change 01668 Warehouse USMC: CSP New

Description
Currently, during the individual return process all MILSTRIP transactions created for lost gear is a D7A. This MILSTRIP Transaction does not meet Marine Corps Standards for audit. The concern is that a D7A is an issue transaction instead of a loss transaction, which is what the Marine Corps needs to see during audit inspections. The attached spreadsheet is the preferred MILSTRIP transactions the Marine Corps would prefer to see be created when an individual doesn't return gear. This would make the non-returned items audit compliant.

Recommended
Change the non-returned items reason codes MILSTRIP transactions to match the values in the attached spreadsheet. 

Mission Critical
Yes, this would ensure that a MVGL would be generated for the correct non returned reason codes when that SCR is put into production.  These transactions on the MVGL would ensure the commander would correctly identify losses when vouchering the MVGL.  This would make them more accurate and meet audit standards.

Benefits
This SCR improves accuracy, accountability and audit readiness/financial reporting.   USMC audit keys in on correctly identifying losses, and the causes of those losses.   Being able to quickly identify losses due to non-return of previously issued assets, would be a significant improvement to the audit process. 

Users
This will affect all users in CSP and should be a net benefit to other services and organizations that issue equipment as well. 

USMC DAI Interface 01667 Warehouse USMC: CSP New

Description
Currently, the Consolidated Storage Program (CSP) doesn't have an interface for financial transactions. In October 2021 the Marine Corps will move from the Standard Accounting, Budgeting, and Reporting System (SABRS) accounting system to Defense Agencies Initiative (DAI) Enterprise Resource Planning (ERP) system.  We would like to interface the new Marine Corps accounting system (DAI) with DPAS. This will allow for transactions to flow seamlessly between systems, unlike the current process that demands ordering through DPAS and then "Swivel Chairing" to SABR's to obligate funds.

Recommended
Create an interface between DPAS and DAI. Currently GCSSMC is looking at creating a outbound XML file using the "piping" delimiter as field separator. DPAS should be able to follow a similar business process. 

Mission Critical
Yes, interface would help ensure accuracy for obligating funds and save personnel work hours.

Benefits
This interface would help ensure accuracy for obligating funds and save personnel work hours.  This would also be a significant improvement for audit. 

Users
This will effect all CSP Warehouses that order assets.  This will likely be a net benefit to other services and organizations as DIA is not USMC specific. 

Add Location and Container to the Repair Part Consumption Report 01666 Warehouse AF: AFERMS Done

Description
Need to add location and container to the Repair Part Consumption Report.

Recommended
Under Repair Part Consumption Report, we need to add two columns, one for Location the repair part was pulled and the same for the Container the repair part was pulled.

Mission Critical
YES! Warehouse technicians have no idea where the part was pulled from to receive it back to once the part is placed in due out status. Also if a container is deployed and it returns, you understand on what is needed to refill the deployed container.

Benefits
data accuracy.

Users
All

Completed -- Release 2021.2 - 28 May 2021

DPAS to EBiz Interface Codes 01665 PA DFAS New

Description
Due to an audit finding we have an issue where the document number and obligating document number in DPAS only transfers to eBiz with the x819 transactions.
The document number and obligating document number for x815 and x817 transactions do not appear on the interface file as these fields are currently optional.

Recommended
The document number and obligation document number for x815 and x817 transactions should be mandatory and pulled in on the interface file to e-Biz to populate the Register Document Number in e-Biz.

Mission Critical
This is a mission critical function as it is causing an audit finding.

Benefits
The benefit of implementing this change will reduce process time for accounting technicians to manually input the document number for capital transactions.  Additionally, it will improve the accuracy of the financial statements because eBiz will receive the data from DPAS and reduce the risk of input errors.

Users
Will affect all users within DFAS.

Event Manager 01664 Warehouse Leidos New

Description
Create a admin page that will allow Leidos personnel to monitor failed events, review the failed event details, and re-queue the failed events from the GUI. Currently this involves database queries to determine a failed event and then a script from each team to re-queue the events.

Recommended
Add a screen to the admin module to allow Leidos personnel to monitor and re-queue failed events.

Mission Critical
Yes. Will help to quickly turn around failed events.

Benefits
Reduces time on writing scripts for failed events.

Users
Yes.

Account Transfers 01663 PA DISA New

Description
Organizations within DISA are re-organizing and assets are required to be transferred to the appropriate UIC/Custodian Account using Asset Management transfer. We would like the option to transfer sub-custodian user hand-receipts along with sub-accounts. Parent child relationship.

Recommended
Request Property Custodian (PC) the capabilities to transfer all sub custodian number hand receipts when these assets are transferred to newly created hand receipt. This will eliminate the requirement for the PC to re-create new sub custodian hand receipts if remain the same.

Mission Critical
Adding this option is not mission critical or mandated, just makes it more efficient.

Benefits
This will reduce man-hours and cost due to rekeying information. The Property Custodian (PC) will be given the option to maintain same user hand receipt without re-creating new sub custodian hand receipts due to re-organization of directorate assets.

Users
Yes, this action affects all users within the Agency.

DISA COAMS Location Interfacing 01662 Enterprise DISA New

Description
DISA is requesting the Defense Property Accountability System (DPAS) Program Management Office (PMO) to modify the DPAS application to interoperate with other DISA and DOD systems that use location and other enumerations from the Cyber Operational Attribute Management System (COAMS).  Once modifications are made, DISA will be able to use data from DPAS to update other systems, and data from other systems to update DPAS eliminating both duplication of effort and inconsistent data between systems.

Recommended
Integrate DPAS with COAMS so that users can create new sub-organizations and sub-locations in COAMS via DPAS by using a DPAS-COAMS interface. Similar to the Real Property Identification interfacing located under the Master data/location. See attach COAMs Integration Levels.

Mission Critical
This action is critical to enhance DISAs asset location in support of audit.

Benefits
Enable external systems to query DPAS using a web service to recover owning organization and locations for IT Assets using the affected Fully Qualified Domain Name (FQDN) or Serial Number (SN).  It centralizes data and improves accuracy of asset location to minimize rekeying errors.

Users

USMC Asset Data Feed 01661 Enterprise USMC Done

Description
USMC is modernizing their Master Data Repository (MDR). They have a requirement for additional asset / history information from DPAS. Given that DPAS has commenced several initiatives relating to how assets will be managed, DPAS is not able to provide a "To Be" at this time.  For starters, USMC has agreed to accept the 5 Asset Extracts that DPAS currently has with a re look of what can be provided in the future should there be an additional requirement. 

Recommended
DPAS provide the 5 Asset Extract feeds for PA and Warehouse (exclude Real Property extracts as they will not contain any data) to USMC.  The files will be made available through DAAS GEX.  It is requested the file be created daily.

Mission Critical
This is mission critical as per guidance for USMC LDS program.

Benefits
Improves USMC asset visibility to accomplish the USMC mission.  Is a Std DPAS extract that is available that have access to DAAS GEX.

Users
This SCR will support the USMC.

 

 

 

Completed -- Release 2021.2 - 28 May 2021

Add Cu Ft attribute to Stock Nbr Inquiry / Create a Real-Time report 01660 Warehouse DLA New

Description
DLA is implementing DPAS for supplies that are managed by COCOs.  The COCOs could have materiel that is warehoused with more than 1 owner.  DLA needs a way to determine warehouse utilization by owner.  To be effective, customer must be diligent in accurately reporting the Unit Cube(ft) of the Unit Of Issue Qty.

Recommended
Add Cu Ft to the Stock Nbr inquiry, and/or develop a real-time report that depicts the following attributes:

  • warehouse name,
  • stock nbr,
  • item desc,
  • owning dodaac,
  • total on hand qty for Stock Nbr/Owning DoDAAC,
  • unit cube,
  • sum(qty) x unit cube.

Mission Critical
This is considered essential for managing warehouse utilization.  While nothing is perfect due to how materiel must be stored in the warehouse efficiently and effectively, it does provide a measure of utilization within a warehouse.

Benefits
It provides the customer with a way of looking at Warehouse Utilization / Space Utilization and in determining a cost allocation of the warehouse operations for COCO operations.

Users
This change is considered beneficial for all customers / users of the Warehouse module.

FLIS/FEDLOG Update 01659 Enterprise Leidos In Progress

Description
Currently when a user adds a new NSN record either by Catalog A/U/D or insert from conversion that does not exist on the DPAS Fedlog tables there is no current process to go to FLIS / FEDLOG to update the record with proper FLIS values or verify if indeed the stock number added is an NSN. I&S and other data may remain incomplete or wrong if user entered incorrectly.

Recommended
Create DPAS to webflis file feed that allows to request records from FLIS to be updated or inserted to DPAS Fedlog tables.  All 13 digit numbers catalog as B should be sent.  If FLIS finds a match and responds with data, data should be inserted to Fedlog tables.  Background process should then update Stock Number types of B to A then update to fedlog values including I&S data.  All 13 digit Stock Number types of A that do not have Fedlog records should be updated in the same fashion.  Additional step in the background process would be to retrieve I&S stock numbers not in DPAS Fedlog tables.  Records that have Parents or children with no Fedlog record should be processes with rules above or set in a holding table to request data from FLIS.  Alternative would be to use FEDLOG disks to do a monthly reconciliation if FLIS interface cannot facilitate requests for data.

Mission Critical
Yes currently many customers have incomplete data as well as records that are indeed NSNs that does not have current Fedlog data or wrong data.

Benefits
Customers have valid data from FLIS/DLA centralized source for NSNs.

Users
Yes all users are affected.  Tech Refresh is dependent to deliver better requisition and reporting capabilities future state.

Partially Completed - Release 2021.3 - 10 Sept 2021

Alpha Character in the 11th position of Document Number 01658 Enterprise DoDEA New

Description
Provide DPAS functionality to allow the system to generate document numbers with an Alpha Character in the 11th position:

  • DoDM 4160.21-V1, October 2, 2019 provides guidance to agencies to process turn-in documents in the DLA Disposition Services web-based Electronic Turn-in Document (ETID) System.  The ETID system generates the document number with alpha character “T” in the 11th position of the document number.
  • DoDEA is required to use this system, to process 1348-1A in order for the DLA Disposition Services (DLA DS) contracted transportation to pick up turn-in property; per the guidance there is no way for DLA DS or DoDEA to track the property if the 1348-1A isn’t generated in their system.
  • The DPAS system does not support document numbers with an Alpha Character in the 11th position.  This has become issue with DoDEA, turn-in documents due to inability to generate identical turn-in document numbers sequence in order to match the document numbers for transaction recondition for audit review/readiness, and the tracking of turn-in documents. DoDEA requires DPAS system to support incorporating the Alpha Character in the 11th position of the document number.

Recommended
Provide system functionality to auto generate or manually process document numbers with the ability to populate the 11th position with Alpha character. Consider inter-face with DPAS and DLA Disposition Services.

Mission Critical
This request is functionality mission critical for the tracking and reconciliation of turn-in documents number. The DoDM 4160.21-V1 guidance doesn't mandates agencies to use DLA Disposition Services web-based Electronic Turn-in Document (ETID) System to process/generate the 1348-1A document. DoDEA is using the ETID system because when contracted transportation pick up property, there is no way for DLA DS to track the property if is not in their system.

Benefits
The benefit of adding this feature will allow the user to track the transaction with identical data document numbers. It will provide accurate documentation, provide reconciliation/audit trail and allow the user to reduce the amount of time generating additional documents outside of DPAS to explain the circumstance of discrepancy between documents numbers for same transaction.

Users
Yes: This issue affects 100% of all DoDEA's property accountability functional users require to utilize the DLA Disposition Services for the disposal /turn-in process.

Modify DLMS 940R Routing 01657 Warehouse Leidos New

Description
The DPAS DLMS Outbound processor checks to see if the DLMS transaction is to be routed internally based upon the RIC or DoDAAC To.  When the RIC or DoDAAC To exists within DPAS, the DLMS transaction is move to the DLMS Inbound folder rather than being placed in the DLMS Outbound folder. With DLA planning to use the DPAS Warehouse module for the management of VA PPE, there is a requirement to feed Transportation Request transactions to VSM which will have the same RIC as the DPAS warehouse (same organization operating VSM and DPAS).

Recommended
Modify the DPAS DLMS Outbound processor to check outbound generated DLMS 940R transactions for a Distribution Code (Industry Code = AK) of '111'.  When true, place transaction in the DLMS Outbound folder for DAAS to pickup.

Mission Critical
Yes.  Without this change, DPAS is unable to route Transportation Request transactions (DLMS 940Rs) to the transportation system when they utilize a RIC that exists within DPAS. This SCR is being submitted in support of the DLA VA PPE project.

Benefits
Enables transaction to be electronically sent to a Transportation Management System.  Without this change, it is not possible when the systems share the same RIC.

Users
This change will only impact customers of the Warehouse module that also operation a separate transportation system that requires the use of the same RIC as the Warehouse. It will have no affect on any other customer.

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