DPAS Loan to PIEE/GFP Module Integration creates one Shipping Document per line item furnished to contractor. This integration should create one Shipping Document with multiple line items for the same Cage Code or Contract/date of transaction.

 

Update the interface to have multiple shipped line items per GFP Module Shipping Document for receipt verification.

 

Mission critical - DISA's Contractors are required to acknowledge receipt through the GFP Module within 4 days per local clause. The requirement to open multiple shipping documents for large shipments is not efficient.

 

This implementation is needed to facilitate timely and efficient receipt verification.

 

Yes, this action affects all users within the Agency.

 

Description:

 

Recommended:

DPAS and query ability to generate listing of DPAS roles available for each user type. (User types: Admin, Sec Officer, Std user)

 

Mission Critical:

Support audit readiness.

 

Benefits:

The solution supports audit readiness. It would allow for the query to be run by Security Officers within the application vs. DBA script.

 

Users:

This change would impact internal support staff only and provide the functionality within the application vs. DBA script.

Description:

The current program logic on the FSM Auth On-hand report does not take into consideration stock numbers that are a 'related NSN'. This is causing the FSM Auth On-hand product to either identify these related NSNs as excess and the Master NSN as shortages when in fact these NSNs can be used in lieu of the other.

 

Recommended:

Include the 'Related NSN' as an approved replacement on the FSM Auth On-hand report. Additionally within the Asset Management Inquiry, include I&S and 'Related NSN' as part of the data pull

 

Mission Critical:

Mission critical- currently the report is indicating that there are several shortages and excess based on the current program logic. This is hindering the DAF ability to properly report readiness as outlined in the CJCSI 3401.02B Enclosure A

 

Benefits:

Improves accuracy of or readiness reporting of assets physically on hand that meet the mission requirements

 

Users:

All users within the Agency

 

Description:

module "Contract Add/Update/Delete screen".

 

Recommended:

Update Contract Add/Update/Delete screen to allow 13 characters for Delivery Order Number versus the current 4 character position. See attach screen shot.

 

Mission Critical:

Mission mandated - DISA's GFE assets interface with PIEE GFP module with appropriate tracking. DISA is currently omitting the delivery order number from the process without a work around.

 

Benefits:

This implementation is needed to improve accuracy and accountability of assets purchased on GFE contracts.

 

Users:

Yes, this action affects all user within the Agency.

 

 

Completed – Release 2022.2.1 – 09 September 2022

Description:

The DPAS Materiel Forecast Report 'LPWHR17' includes Stock Nbrs that do not have a Stock Item record for the warehouse it is run for and it includes Stock Nbrs that have not yet been approved for requisition or reacquisition has ended for it. These Stock Nbrs should not be included in this report as the organization has identified them as not applicable or is no longer used by that entity.

 

Recommended:

reports after Reportable Commodity Type and before Unit Price. 2) Add Stock Item Replenishment Start Dt, Stock Item Replenishment End Dt to the Warehouse Tier report after the Stock Nbr Replenishment End Dt and before Unit Price. 3). When determining which Stock Nbrs to include in the report, only include those Stock Nbrs where the Stock Nbr Replenishment Start Dt is Report Dt. When no Replenishment Start or End Dt values have been entered, they are considered in range. 4) In addition to using the above determination, the Stock Item Replenishment Start and End Dates must be taken into consideration. Only include the stock nbrs that have an active Stock Item record where the Stock Item Replenishment Start Dt is Report Dt or when the warehouse has 1) On Hand, 2) Returnable Issued, and 3) On Order quantities. No Stock Item Replenishment Start or End Dt values are considered in range. 5) When the Stock Nbr replenishment Start and End dates are in range, and the Warehouse Stock Item Replenishment values report dates are not in range, only include: 1) On Hand, 2) Returnable Issued, and 3)On Order quantities in the forecast report that is run at a tier higher than warehouse.

 

Mission Critical:

NSWC would like to use this report to identify their potential buys, and believes the report would be more useful if the Stock Nbrs that are not applicable to acquisition are not included.

 

Benefits:

The benefits for implementing this change reduces time by removing unneeded its. It also prevents items that are no longer from being purchased, thus saving the government in lost funds through purchases of unneeded items.

 

Users:

Yes. This is a change to the report. All users of this report would benefit.

Description:

Improve MU flow for creating or opening work orders.

 

Recommended:

Incorporate improvement to work order flow detailed in attached excel file to existing MU functionality or create an NSW Boat/Craft View/Version that incorporates this improvement.

 

Mission Critical:

Implementation of this SCR is mission critical in improving the efficiency of MU for use with NSW boats/crafts in order to permit full implementation.

 

Benefits:

Improves efficiency of system for NSW boat/craft users and minimizes errors in data entry.

 

Users:

All current NSW MU users.

Description:

Current MU Parts Selection process is inefficient and vulnerable to input errors by NSW maintenance personnel that could lead to additional man-hours of corrective administrative actions.

 

Recommended:

Revise MU parts selection functionality in accordance with attached excel file to existing MU functionality or create an NSW Boat/Craft View/Version that includes the improved functionality required by NSW for recording boat/craft maintenance.

 

Mission Critical:

Implementation of this SCR is mission critical in improving the efficiency of MU for use with NSW boats/crafts in order to permit full implementation.

 

Benefits:

Improves efficiency of system for selecting parts required for NSW MU boat/craft work orders.

 

Users:

All current NSW MU users.

Description:

Many links listed in MU Open Actions window are not used by NSW boat/craft MU users, and additional links are required to improve system efficiency.

 

Recommended:

Incorporate requested revisions to links within MU Open Action window in attached excel file to existing MU functionality or create an NSW Boat/Craft View/Version that includes all data fields required by NSW for recording boat/craft maintenance.

 

Mission Critical:

Implementation of this SCR is mission critical in improving the efficiency of MU for use with NSW boats/crafts in order to permit full implementation.

 

Benefits:

Improves efficiency provided by open actions links for NSW MU users recording boat/craft maintenance.

 

Users:

Improves efficiency provided by open actions links for NSW MU users recording boat/craft maintenance.

Description:

Current default columns displayed on Work Order search results screen does not provide sufficient information to quickly identify/differentiate existing work orders.

 

Recommended:

Revise default columns displayed on Work Order search results screen to data fields listed on attached excel file on current MU functionality or in a separate NSW boats/craft "View". Some of the data fields listed are not currently available but have been requested in a separate SCR.

 

Mission Critical:

Implementation of this SCR is mission critical in improving the efficiency of MU for use with NSW boats/crafts in order to permit full implementation.

 

Benefits:

Improves efficiency by reducing man-hours required by current users to locate specific existing work orders.

 

Users:

All current NSW MU users.

Description:

Additional data fields are required by NSW for MU Work Order/Sub-Work Order in order to capture all required data for NSW boat/craft maintenance actions.

 

Recommended:

data fields listed in attached excel file to existing MU functionality or create an NSW Boat/Craft View/Version that includes all data fields required by NSW for recording boat/craft maintenance.

 

Mission Critical:

Implementation of this SCR is mission critical in improving the efficiency of MU for use with NSW boats/crafts in order to permit full implementation.

 

Benefits:

Improves completeness of boat/craft maintenance data captured in MU Work Orders.

 

Users:

All current NSW MU users.

Description:

Many of the data fields displayed in MU Work Order/Sub Work Order screens are not used by NSW for recording boat/craft maintenance actions. The presence, and in some cases required entry, for unused data fields results in numerous additional man-hours for NSW MU users to record boat/craft maintenance.

 

Recommended:

Recommend suppression of data fields listed in attached excel file or creation of separate MU "Boats/Craft" view that only includes NSW required data fields.

 

Mission Critical:

Implementation of this SCR is mission critical in improving the efficiency of MU for use with NSW boats/crafts in order to permit full implementation.

 

Benefits:

Reduces man-hours required for entry of boat/craft maintenance actions.

 

Users:

All current NSW MU users.

Description:

The DPAS warehouse module does not allow SKO inventory displays in a logical order. User must maintain tool (item) accountability via preforming inventory reviews. Displaying proper order or toolbox drawer sequence is necessary for streamlining time and maintaining accurate inspections.

 

Recommended:

Add grid option for display order within the warehouse inventory.

 

Mission Critical:

Air Force policy requires maintenance activities to establish tool accountability programs to prevent Foreign Object Damage (FOD) on our multi-billion-dollar aircraft. The Tool Crib custodian conducts joint inspections with receiving members during initial issue and annual thereafter or as needed. Additionally, members must conduct daily reviews and weekly spot checks. Lost tool identification is critical to preventing FOD and protecting our ability to fly, fight and win.

 

Benefits:

Display order reduces time to preform an inspection. Improves accuracy identifying drawer location with reference to tool.

 

Users

This affects all Agency's and we believe this function will benefit all.

Description:

The M&U module currently blocks GSA Fleet upload file transactions when an asset’s mileage exceeds a 20% variance from the last reported utilization. This generates a large number of manual utilization updates into smaller input increment to correct records within the variance and allowing GSA Fleet file upload. Additionally, system does not provide clarity with reference to validation errors. Users must sift through 1,000s of line-items before pinpointing flagged fields, only to update a separate Excel file for reload.

 

Recommended:

Update the utilization GSA Fleet upload file process. At what we reference as Step 5 (Update Step) of the upload process, system flags errors for 20% mileage variance. However, update allowing users to continue file upload after reviewing and accepting. We call this a soft stop with a continue button. This is similar to current single utilization update process. Additionally, all other data issue flags (i.e., not 20% variance), highlight rows containing errors and allow corrections within what we reference as Step 4 (File Validation) step. This streamlines utilization upload process and reduces user frustration searching, correcting and updating 1,000s of line items.

 

Mission Critical:

Critical. Properly capturing accurate utilization is an OSD mandate for FAST reporting and influence executive-level decision making. Agencies used data to develop procurement and sustainment budgets across the DoD. Streamlining interface allows users to focus on data accuracy vs. fighting system.

 

Benefits:

Implementing these process improvements dramatically improves overall GSA asset utilization accuracy. Increasing the success rate of file upload reduces user manual updates thus reducing workload and saving time.

 

Users

Improvement benefits all DoD Agencies

Description:

The M&U module prevents users from VOIDing work orders within Mass Template function. Incorporating VOID function option within Mass Template allows users to streamline DPAS workload into a single screen view work process. Current work order VOID process is a one work order at a time process and extremely time-consuming. The system auto-generates inaccurate or erroneous work orders at an exponential rate outside of user error. Additionally, system does not allow ease-of-use removing the 1,000s of line items cluttering the the user's interface. A Mass Template VOID option aids reducing system generated workload on the users.

 

Recommended:

Add VOID option to Work Order Status Cd within Mass Template.

 

Mission Critical:

Critical. The ability to properly manage an agency's fleet management information system is paramount to executing daily fleet actions. Cluttering system with unnecessary work orders as open actions reduces ability to effectively control workload production and report mission capability.

 

Benefits:

Adding VOID option within Mass Template reduces user's task-time 75%. Current process takes ~20 minutes to execute, Mass Template reduces timeline under 5 minutes.

 

Users:

Affects all Component/Agency users

Description:

The current Customer Profile process in Materiel Mgmt. support a single profile / customer. There is a requirement to support multiple profiles based upon the type of materiel being pushed. For example: Equipment Fielding requires a different Distribution Code than Operating Materiel and Supplies. The Customer Profile process is also difficult to manage given that the Customer Profile records must be created for each ICP. For the Army PEIO ICPS, they are all the same.

 

Recommended:

1. Add a Customer Profile Type "dropdown" to the customer profile process and to the Customer Requisition Add process to enable the user to select the profile required to support the requisition. Initial drop down should be populated with: PPE - Plant Property & Equipment and OM&S - Operating Materiel & Supplies. Consider creating customer profiles by "Collection" with each ICP being able to define the "Collection" of Customer Profiles they wish to use, thus enable each ICP to have their own collection, or allow the Army PEOs to use a single collection (similar to how catalogs are aligned at the PA Site level).

 

Mission Critical:

GCSS-Army is to implement a change in Aug 2022 to enable fielding of OM&S. The user will be able to modify/update the Distribution Code in the requisition screen, but the chance of error to not input or update it to the correct value is high.

 

Benefits:

Ideally this change would improve the fielding process for ASA(ALT) allowing them to store/select multiple profiles / Customer (DoDAAC), thus reduce input and chance of error.

 

Users:

All uses who perform push requisitions will benefit by this change.

Description:

Current system process prevents user from deleting part request within Warehouse when deferred part is no longer needed. After disassociating the record in MU, the Maint issue for deferred part is still visible to user within Warehouse module. Fully deleting deferred request from the system requires a Helpdesk ticket submission for backend script execution.

 

Recommended:

Enable user-level delete function after disassociating all records from the deferred allows users to select "Delete" clearing warehouse and ensures accurate warehouse management and proper user visibility.

 

Mission Critical:

The ability to delete part request removes excessive workload within Maint issue, eliminates user confusion on assets pending part and provides mission enhancement within the Warehouse module

 

Benefits:

Improves accuracy and accountability of Warehouse operations, streamlines Maint issue and prevents erroneously issuing part to asset.

 

Users:

Affects ALL users within our Component/Agency.

Description:

DPAS does not currently have the ability to internally track the annual user audit conducted each year by the Information Owners (IOs) and their Alternates (AIOs).

 

Recommended:

Provide ability within DPAS for IOs/AIOs to complete their Annual user audit that meets all SSAE requirements. Allow for a way to track that their Org has run their necessary user listings (SCR 01731 in process for user listing functionality across all modules) but also provide them a checklist they can complete and certify that includes verifying: users completion of DoD CA training, user roles and tier access is correct or has been updated accordingly, any personnel removals have been completed, all inactive or terminated accounts have processed correctly, and all risk for incompatible duties within DPAS operations have been mitigated. Internal DPAS Security Officers will need the ability to run a report that shows status of the Annual User Audit to assist us with whom has and has not completed the audit so that we can reach out to assist and well as know which groups may need accounts put into suspense if there is no completion.

 

Mission Critical:

Yes, this is mission critical to assist with the annual requirement to monitor, review and audit users and their access. This supports our SSAE audit readiness.

 

Benefits:

Reduce time spent on manual tracking of Annual user audit. Improve the accountability and tracking of the audit process and supports the SSAE.

 

Users:

All users are affected by the Annual user audit.

Description:

Currently Information Owners (IOs) and their Alternates (AIOs) are tracked manually in a spreadsheet which is stored on SharePoint. The spreadsheet is then loaded into a stand alone database for IO validation during review of user packets. To provide a more sound and efficient process as well as help to support our SSAE, IO tracking needs to be moved into the DPAS System. (We will have to look at how to still be able to have up-to-date validation during user account processing)

 

Recommended:

Add IO table to DPAS that can track all pertinent information currently tracked on manual spreadsheet with ability to run IO queries and reports from the system. Create a way to make the appointment processing more efficient and automated vs. current manually intensive process.

 

Mission Critical:

Yes, this is mission critical to assist Commands being able to efficiently process their Information Owner and Alternate appointments, give query and reporting ability as well as help us to support our SSAE audit readiness.

 

Benefits:

Reduce time spent on manual processing, maintenance and update of IO listing, Improve the accountability of our IO Listings for SSAE. Give query/reporting ability to assist DPAS Security, DPAS Support and help us overall provide better support our customers in a more organized, efficient and data safe process.

 

Users:

This affects the tracking of all Information Owners and their Alternates across all services that are appointed for DPAS.

Description:

When DPAS Stock Numbers that are type B-Part Number are used in DLMS transactions,the CAGE and Manufacturer Part Number are required in the DLMS transaction. Currently, multiple manufacturer records are allowed to be associated to these stock numbers, making the DLMS transactions unable to discern the correct manufacturer record to apply to the transaction. In addition, the manufacturer part number AUD screens will be upgraded as part of the DPAS tech refresh effort. The proposed improvements include these: 1) add the necessary manufacturer fields to the stock number add/update screens when stock number is type B-Part Nbr 2) enforce a 1:1 association between stock number and manufacturer part number records when the stock number is a type B-part number 3) Update existing data records that are currently type B-Part Number with > 1 associated manufacturer to type J-MCN as local stock numbers (with approval from affected users) and clean up manufacturer data that will not fit into the 1:1 association, or assign stock numbers and assets to one associated manufacturer 4) Add manufacturer search fields to the Internal Stock Number browse so users may search for a stock number by the associated manufacturer data

 

Recommended:

1) add the necessary manufacturer fields to the stock number add/update screens when stock number is type B-Part Nbr 2) enforce a 1:1 association between stock number and manufacturer part number records when the stock number is a type B-part number 3) Update existing data records that are currently type B-Part Number with > 1 associated manufacturer to type J-MCN as local stock numbers (with approval from affected users) and clean up manufacturer data that will not fit into the 1:1 association, or assign stock numbers and assets to one associated manufacturer 4) Add manufacturer search fields to the Internal Stock Number browse so users may search for a stock number by the associated manufacturer data 5) This SCR does not cover the DLMS integration /changes. Refer to the DLMS Part Nbr Integration SCR for details of that effort.

 

Mission Critical:

Mission Critical. DLMS transactions must be able to send the correct manufacturer data for type B-part number stock numbers. In addition, the manufacturer AUD capability is an essential component of the DPAS application.

 

Benefits:

Improves capability of DLMS transactions for stock numbers that are type B-Part Numbers; Reduces time by having manufacturer data entered during stock number add/edit process; streamlines the manufacturer AUD process by having a single manufacturer service for the application.

 

Users:

This effort streamlines the cataloging of a Part Nbr Stock Nbr and provides a means to support DLMS transactions that are for Part Nbr Stock Nbrs.

 

Partially Completed – Release 2022.2 – 26 August 2022

Completed – Release 2022.3 – 04 November 2022

Description:

Member need e-mail notification of overdue inspection of their issued or assigned equipment.

 

Recommended:

Use the same concept as we do for warehouse transfers. Once the equipment has reached the next inspection date, and e-mail reminder should be sent daily to the e-mail address on file for the member.

 

Mission Critical:

Important

 

Benefits:

time savings, and tracking made easier, members who have equipment that is due an inspection will be notified that the equipment needs to be inspected.

 

Users:

All AFERMS users