DPAS SCR: 02139

• SCR Number
  02139
• Title
  Warehouse Financial Accounting
• DPAS Module
  Warehouse,Materiel Management
• Reporting Organization
  MDA
• State
  New
• History
  4/24/2025
• Description
  Change Request: Process Improvement

  
  

  Description:

  MDA has a requirement to manage operating materiel and supplies "OM&S" that are currently being managed using MS Excel spreadsheets.  In addition, MDA is requesting DPAS system enhancements to support “actual cost” accounting for OM&S within the warehouse module.   On occasion, MDA may have assets (non-capital and capital) that are awaiting transfer / disposition that it would like to have stored in a warehouse.  DPAS does not currently support fixed asset accounting or OM&S accounting by actual cost for items that are accounted for in the warehouse.  The proposed solution is for DPAS to configure to manage fixed assets within the warehouse module or through integration with a fixed asset module and to be able to electronically report those items to the MDA financial statements supported by Defense Agencies Initiative (DAI).    

   

  Recommended:

  • By Stock Nbr, permit the user to determine how they want to financially account for the $ value of OM&S (MAC, LAC, ACT).  Note: MAC = Moving Average Cost, LAC = Latest Acquisition Cost and ACT = Actual Cost.  Actual cost would be limited to serialized OM&S.
  

  • Develop a DAI accounting interface reporting capability to report capital assets and OM&S managed within the warehouse similar to how property accountability performs the financial reporting.  

  • Enable fixed assets and OM&S to transfer between DPAS modules along with their cost and depreciation. Items transferred between organizations with different catalogs will need to have the valuation set based upon the receiving entity's catalog.

   

  Mission Critical:

  The implementation of this SCR is in support of customers of the Warehouse / Materiel Mgmt. modules in support of financial accounting of fixed capital assets and OM&S. Methodologies must be DoD 7000.14R / FASAB / US. Treasury USSGL compliant to support an agency's Financial Improvement Audit Readiness "FIAR".

   

  Benefits:

  Supports financial compliance for all assets / supplies accounted for using DPAS regardless of module.

   

  Frequency: Daily

   

  Users: This change impacts all users of the Warehouse module.