System Change Requests Header

System Change Requests (SCR's) are submitted by our Configuration Control Board (CCB). To learn more about the process, please visit our CCB Responsibilities and Meetings page. Below you will find all SCR's that have been submitted, and what their status is. To download a blank form, you may visit our Reference Library and download the SCR Form.

Use the filter features on the left to sort by Agency (Reporting Organization), Module, or State. Use the open filter text box (above black header) to find key words in the description, or specific SCR number. Use the column title header to sort by that column. You may also download an Excel file of the record data by selecting the green Excel logo in the upper right corner of this page.

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Title SCR Number DPAS Module Reporting
Organization
State Description
Provide Visibility of USCG Exchange Inventory 01616 PA DLA Done

Description
The U.S. Coast Guard (USCG) is migrating some of its logistics processes to DPAS.  One of those processes is 2 warehouses that hold USCG uniforms.  The uniforms are distributed / sold through the U.S Coast Guard Exchanges.  To support asset visibility, the USCG is requesting that DPAS provide visibility of the uniform inventory held by the exchanges.

Recommended
Modify the DPAS to inbound USCG Exchange uniform inventory and provide a view of the inventory.  Phase 1 will be an overlay type file that contains the inventory by Exchange and Stock Nbr.  For Phase 2 (separate SCR), the Exchanges will provide; Receipts, Issues and Inventory Adjustments by Stock Nbr and Store to enable Demand Planning.  The files would be provided to DPAS via DAAS GEX.

Mission Critical
The USCG has indicated that the visibility of the uniform inventory is a must.

Benefits
Improves the management of the USCG uniforms, which ensures the correct qtys are on hand to prevent shortages and overages.

Users
The change is currently limited to benefiting the USCG.  It may assist others that may require similar functionality (Import  and provide visibility of inventory from external sources).

Completed – Release 2020.3 – 9 October 2020

ICP Roles Request 01615 Materiel Management Army: ASA(ALT) Done

Description
ASA(ALT) community would like to customize roles for its users in support of the mission objectives of the Program Managers.

Recommended
Modify the DPAS ICP roles to custom ALT roles in support of Army business process; create the ALT roles on the attached spreadsheet aligned to business functions required.

Mission Critical
This is mission critical because ASA(ALT) PMs operate in a slightly different manner than a traditional warehouse.  We also need to have super users available to support each organization.

Benefits
ASA(ALT) PMs will be able to utilize and execute DPAS in accordance with their mission objectives.

Users

Completed – Release 2020.2.2 – 31 July 2020

Process GFP Returns for Non-Serialized UII assets 01614 PA DLA New

Description
DPAS is not currently receiving Loan Returns from PIEE.  With Release 2020.2 development effort coming to a close, the changes needed to support this on DPAS is not fully known. This SCR is to support the development effort once PIEE corrects their deficiency.  DPAS has also identified a deficiency when multiple serial numbers are included within a single transaction loop within the XML.  This will also need to be resolved.

Recommended
Modify DPAS to locate the assets that are being returned.  This is a change that was not previously implemented when the previous software support provider did not implement.  With PIEE implementing their GFP module, their system is not functioning as it should, thus DPAS will need to receive test transaction to ensure the changes have been applied.  This SCR will require joint testing to insure the assets can be identified as a GFP return.  The return process also needs to be updated to support the new product type codes introduced in ECP 1138, and resolve the deficiency currently preventing the processing of multiple serial numbers within an XML transaction loop.

Mission Critical
DPAS needs to make several changes to support the return of assets to enable DPAS to properly reflect them in the Pending Transaction table as a return.  These are changes that were identified as being missed when the prior DPAS Support provider made the change to support assets.  There is currently a problem that PIEE is working to send these transactions to DPAS.  It is not currently functioning on their end, thus DPAS is not able to make the changes and test  at this time.

Benefits
Eliminates WAWF TS errors and enables the user to view GFP returns once PIEE corrects their deficiency.

Users
This is impacting all DPAS users trying to transmit WAWF GFP TS transactions.

Provide for the conversion of CAP to GFP 01613 PA DLA New

Description
The PIEE GFP module has the capability for the contractor to unilaterally receipt GFP which results in the government system receiving a 856 PSN Receipt notice. The use of this action would be the conversion of CAP to GFP.  Currently DPAS is not able to process this type of PIEE 856 PSN.

Recommended
Modify the WAWF Inbound processes to enable DPAS to create a Pending Receipt for a CAP to GFP conversion.  The Pending Receipt, when processed would place the item under property book control and show it as Out on Loan to the contractor having all of the fields populated as if the government initiated the loan.  This functionality needs to support, UII, Serialized Non-UII, and Bulk assets.

Mission Critical
This is considered mission critical as many of the DPAS Customer have contractors who purchase CAP that eventually will be converted to GFP.  When this occurs, DPAS is not able to successfully process these inbound transactions.

Benefits
Provides for better control of GFP, streamlines the receipt of CAP to GFP conversion assets by the government whereas the government may not have the information needed to receipt for the materiel easily.  It is recommended that DPAS and PIEE work closely to improve the data contained within the 856 PSN.  Attributes such as Acquisition Date and Acquisition Cost are considered critical data elements that  the file does not currently contain.

Users
This is impacting all DPAS users attempting to manage CAP to GFP materiel in DPAS.

Provide for Contract Nbr Change for GFP Contracts via PIEE Interface 01612 PA DLA New

Description
The PIEE GFP module has the capability for the contractor to update the Contract Nbr for the materiel it has as GFP. This is a result of a Follow-On contract award with the materiel remaining with the contractor.  DPAS is not able to process these transactions.

Recommended
Modify the WAWF Inbound processes to support a change in the Contract Nbr to support Follow-on Contracts.

Mission Critical
This is considered mission critical as many of the DPAS Customers have GFP contracts that awarded to the same Vendor for follow-on work.

Benefits
Provides for better control of GFP, prevents DPAS having errors in its PIEE inbound processing of PSN 856 transactions that are not supported.

Users
This change impacts all Customers with GFP contracts.

Provide for the management of Bulk GFP Mgmt 01611 PA DLA New

Description
DPAS does not currently support the issue of Bulk (Non-Serialized) GFP.  With the addition of new customers, there is now a need to be able to issue Bulk materiel to a contractor and to be able to manage that materiel while with the Contractor.  The system must also provide for the return of the bulk materiel, or portions there of where the contractor uses some of the materiel in their testing / manufacturing process.

Recommended
Modify the DPAS Loan process to provide for the capability to assign Bulk items out on loan.  The system must be able to capture and update the receipt acknowledgment of the materiel by the contractor and also provide for the return of the materiel when the contractor no longer has a use for the GFP.  When the government and contractor is connected to PIEE GFP, DPAS should generate and send 856 PSN transaction to GEX for the Issue and be able to accept the 856 PSN for the receipt acknowledgment and the return of the GFP.  When GFP is not returned, DPAS needs to provide a disposition process for it.

Mission Critical
Yes. With the expanded customer base, there is now a need to be able manage and report Bulk GFP.

Benefits
Improvements to Accuracy, Accountability, Financial Reporting.

Users
This is impacting all DPAS customers that have bulk materiel they need to identify and report as GFP.

Physical Inventory Count 0 01610 Warehouse Navy Done

Description
Physical Inventory: If an asset is unaccounted for during an inventory event, DPAS requires you to enter a qty of ‘0” and records that as the date of last inventory. If the asset is unaccounted for, it should not update the date of last inventory. Ideally, modify DPAS so we are not forced to enter a ‘0’ if an asset is unaccounted.

Recommended
Physical Inventory: If an asset is unaccounted for during an inventory event, DPAS requires you to enter a qty of ‘0” and records that as the date of last inventory. If the asset is unaccounted for, it should not update the date of last inventory. Ideally, modify DPAS so we are not forced to enter a ‘0’ if an asset is unaccounted.

Mission Critical
N/A

Benefits
Improve accuracy of inventories.

Users
All

Completed – Release 2021.1.1 – 26 February 2021

Generate Multiple Inv Locations At Once 01609 Warehouse Leidos In Progress

Description
Generate Multiple Inv Locations At Once: Simplify the process. Inventory is conducted every month by location. Each armory has at least 140 locations to generate an inventory event for. Need ability to generate inventory events for multiple locations in a single action.

Recommended
Allow to generate multiple inventory locations at once

Mission Critical
N/A

Benefits
Reduces time needed to generate inventories.

Users
All

Partially Completed - Release 2021.3 - 10 Sept 2021

GEIT WAWF Activation 01608 PA AF: GEIT New

Description
Activation of WAWF for AF/GE-IT to receive automated Property System Notices (PSNs) generated by WAWF for receipts and equipment transfers with UIIs. 
Currently, GE-IT does not have this functionality activated.
Goal is to establish interface with GSA and AFWAY.

Recommended
Activate/deploy WAWF for GE-IT instance in DPAS, establish connectivity to GSA and AFWAY.

Mission Critical
Yes, this function is mission critical and a requirement driven by AF FIAR 2018.

Benefits
Implementation would provide significant time and cost savings over current manual input or data.
Additionally, would eliminate erroneous data entry through automation.

Users
Activation, with connectivity established between GSA, AFWAY and DPAS would affect site wide inventory.

Major Command Code update from PA AUIC/UIC AUD Page 01607 PA Leidos New

Description
Upon initial conversion the customer often misses the verification of the Major Command Code of the new UIC.  When this happens, they have no way to update the Major Command Code themselves and submit a Data Update Request to DPAS Support for a SQL script to make the change.

Recommended
Especially in the case of a new UIC (that has no Assets) allow the user to update the Major Command Code from the AUIC/UIC AUD page.

Mission Critical
N/A

Benefits
Reduce data update requests which decrease team efficiency by causing unnecessary work.

Users
Prevents use of new UICs due to invalid settings and the necessity to wait for a SQL Script fix from Leidos.

01606 - FAST 2020 Changes 01606 MU Leidos Done

Description
Update DPAS MU FAST Reporting for 2020 Report out changes.

Recommended

  1. Remove EO 13693 from FAST Outbound Report and display.  Deprecate within MAM locking drop down and prep for tech refresh. 
  2. Update FAST Manufactures
  3. Update FAST vehicle types and FAST vehicle grouping. 
  4. Update ER and LM association within Vehicle characteristics. 

Mission Critical
Yes for FY20 reporting Sept 2020.

Benefits
FAST DOE compliant. 

Users
All

Completed – Release 2020.2.1 – 10 July 2020

ASA ALT Roles Modification 01605 Warehouse Army: ASA(ALT) Done

Description
ASA(ALT) community would like to update our customize roles for its users in support the new mobile inventory capability under AIT Management.

Recommended
Provide the “Physical Inventory – Mobile Device” and “Physical Inventory and Resolution – Mobile Device” functions (AIT Mgmt) to the following ALT Roles highlighted in the AIT Mgmt Request spreadsheet attached (reference Encl 1 attachment).

Mission Critical
This is mission critical because ASA(ALT) PMs operate in a slightly different manner than a traditional warehouse, this process with allow them to successfully mange their inventories.

Benefits
ASA(ALT) PMs will be able to utilize and execute DPAS in accordance with their mission objectives.

Users
This would affect all the ASA ALT community -- users in DPAS (WM).

Completed – Release 2020.2.2 – 31 July 2020

Deactivate Member Profiles 01603 Warehouse SPECWARCOM New

Description
Member profiles of individuals who are no longer within the Logistics Program are cluttering up all functions that require retrieving an individuals name. Some warehouses try managing their customer base via the customers assigned to their UIC but are unable to do so as it is convoluted with customers who left years ago.

Recommended
Give the ability to deactivate a member profile via a checkbox within their profile. Nothing associated with the member profile would be deleted, but on the front end this particular customer would not appear in any inquiries unless their profile is reactivated.

Mission Critical
Mandated - Although this doesn't stop our users from completing their day to day job it does add time to day to day functions in DPAS and increased user frustration as it leads to inaccurate transactions.

Benefits
This will allow for a cleaner and updated list of individuals within the Logistics Program by reducing the time to querying an individual since it would only need to retrieve active member profiles vice all historical profiles.

Users
All users

Adding the Meter Reading to the DW01 01604 Warehouse AF: AFERMS Done

Description
When printing saving the DW01 currently there is no meter reading on the DW01, so we can't see if the computers are down what the meter reading was on the SKO.

Recommended
Add meter reading to DW01 so the equipment can be tracked.

Mission Critical
important

Benefits
time savings

Users
all agencies using the meter reading

Completed – Release 2020.1.4 – 29 May 2020

Creation of New PA Role 01602 PA AF: GEIT New

Description
Current PA role in DPAS allows PAs to transfer an asset without the gaining PA seeing a pending transaction.  This allows assets to be transferred without approval of gaining PA. Based on suggestion from DPAS Support team, request a new PA role be created that has all of the current PA capabilities with the addition of forcing designate on transactions.

Recommended
Go forward with DPAS Support team suggestion of creating a new PA role that has all the current PA role capabilities along with the addition of forcing designate on transactions.

Mission Critical
Yes, currently assets are being transferred from on AUIC, UIC, Custodian to another without the approval of the gaining custodian.  This allows assets to be moved within the system without visibility/notification for gaining PAs.

Benefits
Addition of this role/capability would eliminate transactions being processed without gaining PA oversight and provide better overall tracking of equipment transactions.

Users
Yes, this will affect all PAs, which is all users within FF-GEIT.

Reports/Forms Search Criteria Addition 01601 PA AF: GEIT New

Description
The options for search criteria under View Forms/Reports currently has three drop-down choices even when all 3 are deployed the results generated for a single day are too many to find a report that is more than a day old.  Propose adding additional search criteria to drop-down.

Recommended
Add 3 more search criteria AUIC, Date Range and Rpt Owner.

Mission Critical
Yes, PAs need the ability to easily find reports that were generated more than 24 hours ago.

Benefits
This would greatly reduce the time it takes to find a report and it will reduce the need for duplicate report generation, i.e. Inventories.  The system is storing the data but it’s of no use to those that need it because there are too many pages of reports to find the report that’s needed.

Users
Yes, this will affect all PAs, which is all users within FF-GEIT.

Report Build 01600 Warehouse Navy: NAVSUP New

Description
Currently not able to run/manipulate a report that will capture all the data that is required to submit to our higher echelon.  We have a required submission and request to have a report built to meet out needs/requirement.

Recommended
Build a report that will meet our submission requirement.

Mission Critical
Yes, we are required to submit a report to a higher echelon in order to submit qty, line items and financial expenditures.

Benefits
Reduces Time/Cost, Improves/Accuracy/ Accountability, Financial Reporting, Etc.

Users
All users

Appointment Inquiry 01599 Warehouse USMC: CSP New

Description
Currently when a clerk begins an Issue or return transaction and backs out of that  transaction without canceling the Issue or Return transaction this transaction will sit in the Appointment Inquiry as In Process which is making it difficult to get a good accurate service time report.

Recommended
Recommend that when an Issue or Return transaction has been sitting in process for 24 Hrs it is automatically canceled.

Mission Critical
Yes, having this functionality will help with the viewing of what is truly in process and what has been completed.  This will also help with proper metrics that are needed on a monthly basis.

Benefits
Having this functionality will help with the accuracy reporting of service time metrics.

Users
Yes All.

Army Condition Codes 01598 Warehouse Army: ASA(ALT) Done

Description
When in the Warehouse module,the user is unable to choose the appropriate Army condition code (Army Policy AR 725-50) to show the inventory control record the physical state of the materiel.

Recommended
Include the additional Army condition codes (see encl) in the drop down menu.

Mission Critical
This is mission critical, Army customers process hundreds of transactions daily in DPAS, without this process it hinders the ability for the customer to properly show the condiction of the materiel they are actioning; current state they are misapplying condition codes based on lack of Army condition codes.

Benefits
Adding the Army condition codes will allow us to appropriately validate the materiel while improving accuracy, and accountability aligned to audit. This would also improve internal controls and stream line items affecting Army logistics business processes.

Users
This would affect all the ASA ALT community -- users in DPAS (WM).

Completed – Script – 14 April 2020

Transition Ad Hoc Move from HHT to Web Page 01597 Enterprise Leidos Done

Description
DPAS's Handheld Terminal (HHT) executive software is no longer supported by the vendor, thus the devices can no longer be connected to the DoD network. This does not alleviate the functions of the DPAS programs, but rather results in performing these functions manually rather than using AIT automation. This SCR is proposing to transition the Ad Hoc move functionality that resides within the DPAS application to a web application enabling the user to use any approved device that is capable of hosting a DPAS session.

Recommended
Develop a web page(s) that provides the capability to move an asset from one location to another or from a location into a container, or from a container to a location by scanning of asset/materiel, location and container labels. Consideration should also be given to supporting pRFID as a read methodology, and supporting planned picks.

Mission Critical
Yes, without this capability, there is an increased manpower requirement that cannot be fulfilled.

Benefits
Reduced manpower through automated scans, and improves accuracy.

Users
All users who move inventory.

Completed – Release 2020.3 – 9 October 2020

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