Questions related to the Inventory Management Plan, Generating Inventories, Managing Inventories, Conducting Inventories, Scanner Functions and Reconciling Inventories.
How do I generate (initialize) an inventory in DPAS?
Navigate to: Inventories - Generate Inventories. Then select the Type of inventory you want to generate.
While generating an inventory, why do I get error message, "49 - Record(s)..."
While generating an inventory, why do I get error message: "49 - Record(s) does not exist or user does not have access to record(s)" when I know I have access to the custodian or location that I am trying to initialize? Outside of not having security access to the custodian or location, the most common reason you receive this error is that the custodian or location already has an inventory generated that is in open status.
Navigate to: Inquiries - Inventory - Inventory Header. Enter your UIC and select the Search button. A list of all inventories generated on the UIC will display. Note the Inventory Process Code (Inv Process CD). If it starts with an "O", it is an open inventory. If it starts with a "C", it is a closed inventory.
If you find that the inventory you are trying to generate is in Open status, verify that no one else is conducting the inventory. Once you have determined that no one is actively conducting the inventory, the inventory can be closed or cancelled. This can be done by navigating to: Inventory - Manage Inventories.
How do I reconcile my inventory?
Reconciling inventories in Web DPAS consists of addressing all of the overages and shortages after an inventory has been conducted. The first step in reconciling inventories conducted with a scanner is to print your Reconciliation Report. It is automatically generated once the completed inventory is uploaded from the scanner. This can be done by navigating to: Forms-Reports - View Forms/Reports.
The next step is to begin the process of reconciling your inventory. Navigate to: Inventory - Manage Inventories - Reconciliation.
