My monthly depreciation did not run, what do I do?

Please confirm the date that your depreciation is scheduled to run. If that date has passed, please call the DPAS Call Center, 1-844-843-3727, and they will research it with you.

Cost exceeds project remaining balance, cannot delete.

Overview:  All of the detail costs records are recorded in the Construction In Progress (CIP) Cost Table.  The costs are added to the CIP Project's Acquisition record in the Dollar Amount and Total Cost fields. The costs are also added to the "TOTAL Project Cost" field on the CIP Project Table.

As assets are created (CIP is relieved), there is a column on the CIP Project table that shows the dollar amount of assets created.

If you want to delete a CIP, on the CIP Project, check the Total Project Cost and Assets Created Cost to determine if the value is greater than the cost to be deleted. If it is not, then the error is received.

Fix:  You would either delete one of the assets which were created, or adjust the price of one of the assets created, to allow for the deletion of the cost. This is only possible if the asset has not been capitalized. If all the assets have been capitalized (they assigned the costs to the asset and placed the asset on the property book) then the user will have to do a work around.

Work Around:  If all the assets on the CIP have been capitalized, you will need to reduce the cost of the asset capitalized (on the property book), then write-off the cost they wanted to delete at the time they close the project. This will give them the same accounting treatment.

How do I activate depreciation?

To activate depreciation:

  1. Navigate to the Accounting menu header and select Deprn Update/Personal Property
    • You may either enter specific search criteria to narrow the search results of the asset you want to depreciate, or accept the default for Depreciation Status (Deprn Sts) of NonActivated and select the Search button. The latter pulls all the non-activated assets in your UIC.
  2. Select, and confirm, the asset you want to start depreciating, then continue 
  3. The Depreciation Update page displays.
    • Enter the required information on the update page and select the Update button to process.
  4. Your asset will begin depreciating