Maintenance & Utilization Officer - The Maintenance & Utilization (M&U) Officer role is often assigned to the person in charge of maintaining the Maintenance Activity. Users with this role can setup prerequisite components for M&U processes, create Work Plans, Schedule Preventive Maintenance for the creation of Work Orders and monitor the progression of Work Orders for the maintenance of assets. This role can also maintain utilization and warranty/service/subscription data for assets.

Maintenance & Utilization Specialist - The Maintenance & Utilization (M&U) Specialist role has the ability to create and maintain Work Orders. The creation of Work Plans and Maintenance Teams is also included to support the Work Order process. Additionally, the user can maintain utilization data for assets. This role usually provides support to the M&U Officer.

M&U Data Inquiry - The Maintenance & Utilization (M&U) Data Inquiry role has the ability to find information that is important in the M&U processes. Users with this role will have access to all M&U data records; including asset information, work plans, work orders, warranties, service agreements, usage and historical data. The use of inquiries allows this role to define specific search criteria and view data in real-time or exports it to review and manipulate on their PC.

M&U Reports and Forms - The Maintenance and Utilization (M&U) Reports and Forms Generation role has the ability to export and view important information throughout the M&U process. DPAS reports utilize predefined searches and allow the resulting data to be extracted to the user's PC for review in Microsoft Excel.

Users wanting to use the Maintenance and Utilization (M&U) application should contact the DPAS Call Center and request to talk to a Level II DPAS Support Desk agent to obtain the information needed to establish a Maintenance Activity. Once a Maintenance Activity is established, users can be granted access to it and the Property Administrator can assign their assets to the Maintenance Assignment process. User access is similar to that of the Property Accountablity application. Users will be granted "roles" by Maintenance Activity, thus if a user has been assigned to more than one Maintenance Activity, they could have different roles within each. Asset access is controlled by the Maintenance Activity the user is associated with. In some instances, the user could be assigned to an Equipment Pool that further restricts what assets the user can update/view. DPAS security controls what Maintenance Activity a user is granted access to. Equipment Pool access is controlled by the personnel associated with Maintenance Activity that has been granted access to the role that contains the process that associates users with an Equipment Pool. The M&U capabilities include associating assets with an Equipment Pool, establishing PM Schedules, Reporting Utilization / Fuel Consumption and Generating and Managing Work Orders.

In the M&U module:

• Select the Activity Name at the top of the page in the red bar
• The MaintActChng box displays
• Select the Roles tab to display the role information