DPAS SCR: 02016

• SCR Number
  02016
• Title
  MU requisition Enhancements
• DPAS Module
  MU
• Reporting Organization
  AF VSCOS DF-VEHS
• State
  New
• History
  Submitted 04/11/2024
• Description
  Change Request: Process Improvement

  
  

  Description:

  (1) DPAS lacks a streamline process to request parts within M&U and transfer part details into warehouse (WH) when parts are not within stock number/stock item catalogs.  The inability of DPAS to provide a standard part-to-warehouse maintenance request prevents current and future vendor-to-maintenance activity efficiencies.  Currently, M&U and Warehouse personnel must physically verify or communicate outside of DPAS to ensure parts are stock number/stock item listed before requisition request
  

  (2) Warehouse Maintenance Issue and Inquiry for Maintenance Issues needs additional display fields for better organization, reconciliation and to meet Financial Improvement & Audit Remediation (FIAR) requirements

  (3) Currently Warehouse Maintenance Issue does not correctly display fields (Asset ID, Sub ID) and part requests not grouped by same Sub Work Order ID

  (4) WH lacks the ability to substitute stock numbers and recognize when picking parts

  (5) WH has the ability to cancel original maintenance issue part requests, however lacks the ability to add new maintenance issues within part process (e.g., communicating with M&U while capturing data updates)

  (6) Maintenance Issue receipt DD Form 1150 missing Asset ID (system needs to auto-populate) and form does not capture all parts issued by Asset ID/WO/Sub ID

   

  Recommended:

  1. Allow M&U part requisition(s) process to send request to Warehouse maintenance issue even if the part number is not present within stock number/stock item catalog
  

  2. Display additional fields in Warehouse Maintenance Issue and Inquiry for Maintenance Issue. Allowing data pulls from M&U/WH.  Examples:  Stock Item? Y/N, Avail Qty in WH, Asset VIN/Serial #, Manufacture Make/Model

  3. Fix current fields displayed in Warehouse Maintenance Issue. (Asset ID, Sub ID/ if parts requested on same Sub WO ID group together)

  4. Allow substitute stock numbers or compatible to replace stock numbers requests.  (Requested Ford F-150 starter FZ1234 from dealer $399.99, 1 yr warranty vs F-150 starter from Auto-zone $229.99/3 year warranty)

  5. Currently the ability to cancel original maintenance issue request works, but process must have the ability to add new maintenance issue with parts/price/data (e.g., communicating with M&U while capturing data updates)

  6. Exported Maintenance Issue receipt DD Form 1150 must capture all parts issued by Asset ID/VIN/Serial/Manufacture Model/Work Order/Sub ID and form auto-populates with corresponding DPAS data fields

   

  Mission Critical:

  N/A

   

  Benefits:

  Seamless communication between DPAS modules and the additional data fields and Inquiries benefit logistics enterprise saving countless hours performing data reconciliation and FIAR processes.

   

  Frequency: Hourly

   

  Users:

  This process improvement benefits DoD Agencies and Military Services utilizing modules on a daily basis.