DPAS SCR: 02071

• SCR Number
  02071
• Title
  Telematics API
• DPAS Module
  MU
• Reporting Organization
  AF: VSCOS
• State
  New
• History
  09/12/2024
• Description
  Change Request: New System Process

  
  

  Description:

  The Department of the Air Force needs API link from MyGeotab to DPAS for near real-time utilization capturing asset’s OBD.
  Current telematics file upload process captures distance reported from a select period and adds the value to the previous meter reading to capture the current meter reading.  Using this process methodology fails to validate the accuracy of the previous meter reading and can lead to compounded errors if file upload continues. Telematics data feed from MyGeotab provides real-time meter reading directly from the asset’s computer. Using this value ensures data integrity by eliminating human data entry and potential flaws.  

   

  Recommended:

  Establish daily API feed from MyGeotab to DPAS.  Specific landing points: Mass utilization update. There is no need to build anything for this to happen (utilization should auto populate when opening work orders).
  

  The information requested from MyGeotab is: Vehicle Id (Asset Id), Rptd Dt, Current Mtr Rdng, Current Engine Hours, Serial Nbr.

  Update the telematics data transfer process to accept Current Meter Reading and not the current Distance value option.  This process will log an Asset Utilization Transaction with an updated Current Meter Reading based on the value directly from the telematics data source in MyGeotab database server via Advanced Programming Interface (API) feed. This feed would transfer one time per day at end of day. Additionally, build a validation check/error report into the process to prevent the assets’ Current Meter Reading record to update if the Current Meter Reading is negative in value compared to the previous meter reading within DPAS. With the validation check, we would require a report or inquiry to show what didn’t update so users can validate bad data and correct discrepancies.

   

  Mission Critical:

  Mandated and critical. Having this capability prevents erroneous data reporting into mandated sources (i.e., FAST).  FAST reports included over 15,000 flags tied to utilization and mileage errors within DPAS.  Using automated telematics is the way forward eliminating errors and adjusting entry format streamlines multiple interface requirements for end-users, ensuring accurate data entry and data integrity.  

   

  Benefits:

  Implementing this system change greatly improves DPAS data accuracy for FAST, sustainment budgeting and financial reporting. Combining the data feed into this platform will eliminate redundant data aggregation via multiple website operations that attribute to bad utilization data due to human error. This critical capability prepares the platform for electrification of assets (Future Fleet) by comparing electric vehicle utilization to fuel and mileage/hours. This automation will also improve overall cost savings in manpower and fleet health. Limited change to the system architecture is required due to the preexisting capability of data capture being available. This will simply automate the current process with a direct feed to the platform (preexisting authorization of MyGeotab commercial system communications exists).
  
  

   

  Frequency: Daily

   

  Users:

  Maintenance & Utilization users that have/will soon have vehicle telematics. This effects all 6.5K M&U users within DF-VEHS along with other DoD agencies using DPAS as their Fleet Management Information System (FMIS).