DPAS SCR: 02078

• SCR Number
  02078
• Title
  Notification of Change Contractor / Contract Data
• DPAS Module
  Warehouse,Materiel Management
• Reporting Organization
  Army: ASA(ALT)
• State
  New
• History
  10/30/2024
• Description
  Change Request: Process Improvement

  
  

  Description:

  DPAS designed the Contractor / Contract processes for use with the Materiel Mgmt. and Warehouse Mgmt. applications to be enterprise.  Once it is created, it is available for all to use. While this may be good (enter once / use by all), a user can also change the entries making them anything they want it to be not knowing the impact to other DPAS users.  Providing an automated process that does not require Help desk support to correct incorrect data is good, but there can be negative consequences if not properly managed. The impact could result in be materiel on loan to a contractor be re-assigned to a different contract / contractor without the user knowing their data was changed.  

   

  Recommended:

  It is recommended that DPAS review these processes for: 1) Restricting changes to those organizations that created them, 2) Notify the user who is making the update that the record they are updating is currently in use by other organizations, thus their change could impact the other organization's data and 3)  notify all organizations that are using the record that was changed of the change. It is also recommended that there be consideration given to enabling an organization to identify contractor / contracts that they are using rather than having to see all contractors / contractors that have been entered.  For example:  A west coast organization that purchases materiel from LOWES has no need to see LOWES (CAGEs) that do not reside within their proximity. Having the ability to restrict the list to those an organization users will reduce the time required to enter a record (less data to review / select) and reduce the chance of selecting an incorrect value.

   

  Mission Critical:

  This SCR results from a change that occurred within DPAS production by one organization that was not aware that contractor / contract data was enterprise.  They needed a new contractor and contract.  Seeing ones they were not using, they modified them to be something completely different which impacted another organization's data that established the records and were in use.  They didn't know their data was realigned to a different contractor / contract when the other organization hijacked their records. A change like this also impacts PIEE GFP reporting as the materiel is now assigned to an incorrect contract / contractor.

   

  Benefits:

  This solution enhances accuracy and may prevent an unwanted change that could take a significant amount of time to unravel and return the data to its correct state.  The impact of an enterprise change by an unknowing user the size of DPAS with a diverse user base could have a catastrophic impact to another organization's data that could take a significant effort to undo.

   

  Frequency: Daily

   

  Users:

  This solution would benefit all user utilizing the MM and WM applications.