DPAS SCR: 00555

• SCR Number
  00555
• Title
  Document Register
• DPAS Module
  Enterprise
• Reporting Organization
  Army
• State
  New
• History
  Submitted: 24 Oct 2012
• Description

  Description
  There is no document register in DPAS. Without the document register, the accountable officer cannot reconcile the accountable documents. Document numbers now can be created without a registry which had been the baseline for the regulatory requirement to maintain supporting documentation. Also without the register, the accountable officer cannot reconcile the due-in since this was part of the Legacy DPAS register.

  Recommended
  Create an automated document register as it was in Legacy DPAS.

  Mission Critical
  Mandated
  AR 710-2 Chapter 2-5 Organizations and activities using an automated property book accounting system are not required to keep manual records that duplicate information
  available from the automated system (such as the property book document register and due-in suspense file).
  AR 710-2 Chapter 2-6 j. Document registers will include the essential elements of data listed below:
  (1) Element and activity keeping the register.
  (2) Page number.
  (3) Document number.
  (4) Document sent to.
  (5) NSN/CAGE/PN/MCN.
  (6) Nomenclature.
  (7) Request for.
  (8) Priority designator.
  (9) Initials of authenticating authority.
  (10) Quantity (requested, due-in, received or turned in).
  (11) Date completed.

  Benefits
  Without having a document register within DPAS, it reduces production time since we are forced to utilize a manual document register.  With an automated register directly in DPAS, it provides 100% visibility and accuracy for each document number created for all transactions that supports accountability.  This also provides a tool to reconcile the supporting documents to insure every entry in the property book is supported by completed documentation.

  Users
  Yes, it affects all users within the Army that uses AR 710-2 as their baseline to maintain accountability and to meet regulatory requirements.