DPAS SCR: 01248

• SCR Number
  01248
• Title
  GFP/GFM Location
• DPAS Module
  Enterprise
• Reporting Organization
  Leidos
• State
  Done
• History
  Submitted: February 1, 2018
• Description

  Description
  Current policy requires that the Vendor's CAGE be entered as the Location of GFP/GFM that is has been sent to a contractor for use/repair.  This policy allows any person/auditor conducting an audit to know the vendor to contact to validate that they are in possession of the item being reviewed for existence & completeness.  Currently DPAS does not enforce this policy although the user is able to comply with this policy without a DPAS change.  AT&L PP&E policy office is requesting that DPAS modify it's system to better enforce the policy

  Recommended
  When performing an issue of GFM/GFP, move the CAGE from the Contractor record that is being associated to the Location field in the screen.  Upon the selection of update, if that CAGE is not currently a valid location, insert a new location record for that UIC using the supplied Vendor's CAGE noting that the location is a "Loaned" Type location (only used for when materiel/equipment is out on loan.  When the materiel/equipment is returned, check to see if this is the only item assigned this location.  If yes, remove the location from the location table.  If no, leave the location in tact.    
  Note: This requirement needs to be addressed within the Materiel Mgmt / Warehousing modules when GFM/GFP tracking is implemented.  The outcome may be slightly different depending upon whether the organization is using the Materiel Mgmt module.  When the Materiel Mgmt module is used, then the Warehousing module would no longer have this materiel in inventory as it would have been issued.  Tracking may need to be accomplished by establishing a new RSA/C-ICP type.  When the Materiel Mgmt module is not used, then it may be possible to record this materiel as a "Unit Issue", but to a vendor (CAGE and/or DODAAC).The Warehousing / Materiel Mgmt changes may also require the adding of one or more GFM / GFP reports to provide the visibility of GFP/GFM.

  Mission Critical
  This change is being directed by the AT&L PP&E Policy Office.

  Benefits
  The change will improve overall accountability / visibility of GFM from within specific reports.

  Users
  Only those organizations with GFM/GFP will require this functionality.

  Completed – Release 6.3 – 21 December 2018