DPAS SCR: 01261

• SCR Number
  01261
• Title
  Additional Physical Inventory Methods
• DPAS Module
  Warehouse
• Reporting Organization
  SOCOM
• State
  New
• History
  Submitted: 3/15/2018
• Description

  Description
  A number of the USSOCOM activities are using the DPAS Warehouse module as their APSR for personal property vs. a true Warehouse type operation. 
  As such, DODI 5000.64 is their guidance for conducting Physical Inventories as opposed to a the traditional DOD Warehouse physical inventory policy found in DOD 4140.1-R. 
  DODI 5000.64 provides for alternative methods/periods for conducting Physical Inventories other than 100% / year. In addition to 100% Physical Inventories, there is a need to be able to request / conduct Ad Hoc Inventories e.g. Serial Nbr, CIIC, etc., and to be able to plan and conduct a Cyclic Physical Inventory where the system computes a % of the inventory to be conducted / period while ensuring all items have been inventoried within the cyclic period.
  Consideration should also be given to allowing for the update of the DOLI via  activities where the item would have had to have had a positive siting e.g. Assessment, Inspection, Work Order etc. 
  Lastly, due to the nature of how the warehouses are being used, there are items within the inventory that do not meet the DODI 5000.64 threshold for accountable property. 
  The system should provide for a method to exclude certain items from being subject to a Physical Inventory.

  Recommended
  Modify the Physical Inventory process to enable additional methods to conduct and mange Physical Inventories as DODI 5000.64 permits to include Ad Hoc and Cyclic.  
  Be able to exclude items that are not subject to Property Accountability from having to have a Physical Inventory conducted e.g. unit dollar value of less than $1.
  Examples of desired Inventory Reports:

  • Annual 10% sampling for items with a unit dollar value of > $1 and $5K
  • Annual 100% inventory for items with a unit dollar value > $5K
  • Semi-annual 100% inventory for controlled inventory items

  Mission Critical
  Mandated per existing business processes and CLS contract at PEO-SOFSA.

  Benefits
  Supports existing contractual requirements for GOCO CTRs.

  Users
  Enhancement affects all users