DPAS SCR: 01795

  • SCR Number
  • Title
    Part Number Inventory Search and Inquiry
  • DPAS Module
  • Reporting Organization
  • State
  • History
    Submitted: 09 August 2022
  • Description
    DPAS (Warehouse Module) currently does not allow for any type of Inventory Inquiry by part # when it is associated with an NSN. Only the inventory of the NSN is searchable. Request the ability to search and view inventory via the Part #. Part # is manually added against an NSN ( though it should be imported via WebFLIS) but then the user has no means to use this data for Inventory control or Metric collection.
    Add Part # fields to the Inquiry menu (Stock # or ICN) or show inventory via the Manufacturer Part Number Screen in the Warehouse Module
    Mission Critical:
    The issue we are coming across is the ability of DPAS to recognize or function via an assets Part Number and not the NSN. Facilities working with DOD for repair parts typically catalog assets by their NSN and FPN (Functional Part #/ Manufactures Part #). This is due to DOD technicians (Sailors and Soldiers) using Part Numbers that are associated with their Technical Manuals which lists assets by their Part #. WEBFLIS lists both the NSN and the PN# for this very reason, but DPAS does not have a part # functionality (From WEBLIS) unless manually entered or a search functionality unless the Stock Number(NSN) is known 1. Speaking just on the Navy side, Almost all technicians in the fleet maintain equipment via training and their technical manual. This training and their manuals operate solely on a Part Number system. Then then use this part number to cross reference it to a NSN when they pass the request onto their Supply Department to order or ask for assistance from their supply department to cross reference it. They may also reach out top a local Maintenance center or NAVY311 for technical assistance. When working the technical assistance side they will speak almost exclusively by Part # when referencing the failure as this is all the technicians know how to reference the part. If NAVSUP does not have the parts in stock and they have to reach out to other entities to see if the material may be available via another means, again they would ask for the material via Part #. To put it plainly only the Supply Corp uses NSN’s for part movement and ordering, the actual users and repair technicians and their documentation is based solely on Part # 2. DPAS has interaction with WEBFLIS via interface. WEBFLIS contains all data as it relates to a part including NSN and Part #. However, when adding assets to the DPAS database Parts Catalog , the Part # information from WEBFLIS is not migrated into the DPAS Parts catalog, only the NSN data. Any Part# Data has to be entered manually after the NSN is created in the Parts Catalog and then “tied” to the NSN. this also creates another issue for NSNs that have Multiple possible Part #s (due to Form Fit Function) as DPAS only allows one Part# top be created against and NSN, even though WEBFLIS may show as many as 10-20 in some cases. 3. Another issue/concern with DPAS and Part #’s is usability after the data is entered. Currently, at least none that I or our instructor can find, is an ability within the DPAS Warehouse Management Module to “search” for an asset via the Part #. All the data has been manually entered and crossed to the NSN in the Parts Catalog, but there is no functionality to do an inventory search (inquiry) via the Part #. We can do location, warehouse, NSN, etc. but not by Part #. So trying to help Navy fleet technicians with parts support is compounded by the fact we have to go to the actual WEBFLIS site, call up the part number information, copy the NSN from WEBFLIS and then copy that to DPAS to check our stock even though DPAS has all the information in the parts catalog already via manual entries.
    Reduces Time/Cost (common inquires for material are via a Part# not an NSN), Improves/Accuracy/ Accountability (allows correct verification of inventory via 2 methods , NSN and Navy Part #), Financial Reporting (Contract Material BOMs and RFPs are by DOD and/or System Part # and not NSN since most material is purchased commercially before being accepted into inventory)
    I do believe this will benefit all Non-DOD supply facilities and Repair facilities of DOD material.