System Change Requests Header

System Change Requests (SCR's) are submitted by our Configuration Control Board (CCB). To learn more about the process, please visit our CCB Responsibilities and Meetings page. Below you will find all SCR's that have been submitted, and what their status is. To download a blank form, you may visit our Reference Library and download the SCR Form.

Use the filter features on the left to sort by Agency (Reporting Organization), Module, or State. Use the open filter text box (above black header) to find key words in the description, or specific SCR number. Use the column title header to sort by that column. You may also download an Excel file of the record data by selecting the green Excel logo in the upper right corner of this page.

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Title SCR Number DPAS Module Reporting
Organization
State Description
Integrate MRO Shipping with the FEDEX small parcel carrier 01923 Warehouse US Census Bureau New
Change Request: New Process

Description:
DPAS does not provide shipping support for small parcel carriers such as USPS, FEDEX, and UPS.  The Census Bureau ships to its field offices via small parcel carriers.  By DPAS not having a shipping capability, this requires dual input several times to exchange information with the FEDEX website and DPAS management of the shipment.  
 
Recommended:
Recommend DPAS develop a shipping process that will consolidate orders by shipping address (AAC) and integrate those shipments with FEDEX using the available FEDEX APIs.
 
Mission Critical:
This is a new system capability.
 
Benefits:
Reduces the level of effort to perform a shipment, and increases accuracy, and automates the tracking of shipments.
 
Frequency: Daily
 
Users:
This change would streamline small parcel shipments for Census Bureau and possibly other users of DPAS that preform similar shipments.
Add AUIC to Agency PreDefined CFO 01922 PA AF New
Change Request: Process Improvement

Description:
Currently the Agency Pre-defined CFO Asset Detail extract under the Inquires tab does not include the AUIC on the report.
 
Recommended:
Include the AUIC as part of the Agency Pre-defined CFO Asset Detail Extract
 
Mission Critical:
-
 
Benefits:
Makes it easier for users to identify AUIC assets are managed under
 
Frequency: Monthly
 
Users: 200
Print UII on Forms 01921 Enterprise DISA New
Change Request: Process Improvement

Description:
The UII and serial number combination are only visible if running an asset inquiry. DPAS does not appear to
allow the user to search for the UII directly.  
 
Recommended:
We request the UII be printable on all forms (DD Form 1149, 1150, etc) and the printed bar codes
 
Mission Critical:
Per the DoD 8320.03 and Mil-STD-130N, the UII is to be made visible.
 
Benefits:
The benefit to this solution will be further standardization of government property, more productivity through
the time saved to research equipment, and more accuracy with property accountability.
 
Frequency: Daily
 
Users:

The UII function is used daily by both contractors and government employees.

Contract Number Sort Order 01920 Enterprise DISA New
Change Request: Process Improvement

Description:
When updating a loan code under the Asset Management-->Update-->Loan Update option, the "Cntr Nbr/Dlvry Ord Nbr" list every contract added under the Master Data-->Contract field. DISA has numerous contract numbers within this list and scrolling amid all the numbers is trying to find the proverbial needle in the haystack.  
 
Recommended:
We recommend setting a parameter within DPAS that sorts the contract and/or delivery number, inputted under
Master Data-->Contract menu, to be sort in numerical order.
 
Mission Critical:
DoD 8320.03 and Mil-STD-130N
 
Benefits:
The benefits of implementing this solution are increased productivity due to a time reduction in searching for
applicable contracts, better accuracy of contract information when the loan code is changed, which further leads
to update records in PIEE/WAWF, and improved property accountability during the contract closeout process.
 
Frequency: Daily
 
Users:

The Contract/Delivery Order number option affects every DPAS user that has any involvement in the Government Furnished Property/Equipment program.

Cntr Nbr Dlvry Ord Nbr Inquiry Field 01919 Enterprise DISA New
Change Request: Process Improvement

Description:
The "Cntr Nbr/Dlvry Ord Nbr" numbers are only visible under the Asset Management-->Update-->Loan Update menu. However this creates confusion when performing an inquiry between the "Cntr Nbr" and "Cntr/PO Nbr" fields and understanding which number correlates to the PWS contract.
YUP
Recommended:
Add an option to select the "Cntr Nbr/Dlvry Ord Nbr" should be a visible option to select when performing an
inquiry.
 
Mission Critical:
DoD 8320.03 and Mil-STD-130N
 
Benefits:
The primary benefit of implementing this solution is data accuracy. As previously stated, currently there is some confusion between the "Cntr Nbr" and "Cntr/PO Nbr". This confusion interferes with both our government and contractor customers understanding the information and the solution would mitigate the risk of inaccurate information with our workarounds to overcome this obstacle.
 
Frequency: Daily
 
Users:

This action affects all DPAS users from the Accountable Property Officers and Property Administrators to the
Financial and Capital Asset Management teams.

Expand Contract Types Configurations 01918 Enterprise DISA New
Change Request: Process Improvement

Description:
Various contract number sequences cannot be properly added under the correct contract type within the "Master
Data/Contract" menu. The only way to input certain contract types (i.e. OTA) is to use erroneous types (i.e.
Non-DoD Non-FAR) because the character sequence of the contract does not match the DPAS default.
 
Recommended:
We request that the fields be changed to accommodate the input of alphanumeric characters ranging from 10 -
13 different positions in all of the different contract types. We also request that all contract types be checked to
determine whether or not they correlate with the standard uniform contract format number.
 
Mission Critical:
Per DFARS 204.7003, the contract alphanumeric sequence ties directly into the contract type. We cannot provide accurate information on our part without an update in this field which causes an error.
 
Benefits:
The benefit is an improved accuracy of GFP/GFE data within DPAS. In addition to this, the accuracy may
resolve any information transmission glitches between DPAS and the GFP Module of WAWF/PIEE.
 
Frequency: Daily
 
Users:

This action affects all components of DISA that have active contracts.

Shipment ID Inquiry Field 01917 Enterprise DISA New
Change Request: Process Improvement

Description:
The Shipment ID that appears after a loan code has been changed from G to C under the Asset Management-->Update-->Loan Code menu, does not appear anywhere else within DPAS to include "Shipment ID" when performing an Inquiry. The incoming/outgoing shipment IDs appear in WAWF/PIEE but not in DPAS. Also, when a return shipment is performed in WAWF/PIEE, the Shipment ID is also not visible.  
 
Recommended:
We recommend either changing the alogrithms to allow DPAS to display all inbound/outbound Shipment IDs
under the Inquiry->Asset->Fields menu/option or incorporate another inquiry option that allows users to search
for both Shipment IDs going to and returning from WAWF/PIEE.
 
Mission Critical:
DoD 8320.03 and Mil-STD-130N
 
Benefits:
The benefits of implementing this solution is better accuracy of tracking shipments (providing corresponding
information from both systems) for both government and contractor employees, improved property
accountability, and more accurate reportable information.
 
Frequency: Daily
 
Users:
The Shipment IDs affect every DPAS user that handles Government Furnished Property and Equipment.
Individual Item Return Scan Issue Number 01916 Warehouse AF: AFERMS New
Description:
there is a capability to scan for everything except the Issue Number in the Individual Item Return. Problem is the only scan capability when an item is issued is the Issue Number
 
Recommended:
add the Issue number to the Individual item return scan feature
 
Mission Critical:
desirable
 
Benefits:
There are no ICN, NSNs, S/Ns, or UIIs on the issue receipt, this will save time on a return and actually be able to use a capability that already exist.  
 
Users:

all

Custodian Accountable Property Inventory 01915 PA DISA New
Change Request: Process Improvement

Description:
The DPAS PA Module does not have the capability of separating accountable and non-accountable assets when developing inventory reports.  Accountable Property Officers' must manually remove non-accountable assets when generating the report; we would like to mitigate possible errors during this process.  An option to create an inventory for accountable assets 'ONLY' would alleviate having non-accountable assets appear on inventory reports.
 
Recommended:
Establish an option to create inventory reports for accountable assets only.  
 
Mission Critical:
DODI 5000.64, 4.5 (Accountability Records). In an effort to provide a management system for Property Custodians to manage assets maintained in the PA Module, non-accountable assets will continue to be processed, but managed at the Property Custodian level.
 
Benefits:
It mitigates possible errors during the inventory report development process.  Having the option to create an inventory for accountable assets 'ONLY' would alleviate having non-accountable assets appear on inventory reports.
 
Frequency: Monthly
 
Users:
Across the Department of Defense; DISA (affects over 30 Accountable Property Officers/ 350 Property Custodians)
Due In Mark For 01914 Materiel Management AF: A4/HAF FH-AFHAF New
Change Request: Process Improvement

Description:
Currently ICP does not have the capability to identify the following: specific asset-id of replacement, end item or Next Higher Assembly component, or Unit Type Code (UTC) requirement
 
Recommended:
Develop additional data element that identifies, replacement asset-id, NHA, or UTC/Auth-id. Data element should be available on Local Due-in report.
 
Mission Critical:
DAFMAN 23-122_DAFGM2022-01, para 5.2.1.3.2.2.3 when supporting replacement requests, include DPAS Asset-id.
 
 
Benefits:
This will help enterprise ensure requirements are on order to support unit operational plans.
 
Frequency: Daily
 
Users:
All DAF APOs
 
Edit or Cancel Issued Parts Requisitions in MU and Warehouse 01913 Enterprise AF: VSCOS New
Description:
DPAS lacks the ability to cancel part requisitions issued from warehouse against a work order. Maintenance activities can encounter scenarios where an issued part is no longer required to complete the job and the item must returned to stock within warehouse. Currently, there is no course to remove the requisition from the sub work order and return the items to warehouse-picked location.  Additionally, there is no option to edit Unit cost after issuing part.  Maintenance activities must update the unit cost to accurately capture Non-Labor Cost on the work order.

Recommended:
1) Provide an option within M&U to cancel a requisition after issue, document the item as returned to stock and remove the entry from the sub work order. 
2) Provide a Maint Issue reversal within the Warehouse module, receiving item back to original warehouse-picked location and remove request from the sub work order. 
3) Provide an option to edit unit cost within sub work order after the request enters "IS-Issued" status. Unit cost correction should allow the user to adjust the Unit Cost within the Sub Work Order Parts section updating the work order's non-labor costs.
 
Mission Critical:
Department of the Air Force policy dictates documentation of sustainment expenditures and proper management of warehouse inventory.  This change is critical to accurate financial records, strengthening the department's Financial Improvement and Audit Remediation (FIAR) efforts.
 
Benefits:
Eliminates work-a-round required to remove issued parts for the work order and return items to stock. Improves Department of the Air Force’s accuracy of sustainment costs and financial records.
 
Users:
Yes, all users and agencies will benefit from this change.
Add Current Meter Reading to Asset Prv Maint Sched Inquiry 01912 MU AF: VSCOS New
Description:
Asset preventative maintenance schedule inquiry does not provide Current Meter Reading as an available data field.  The inquiry provides Total Util Qty reflecting the asset's utilization history but data point will not match Current Meter Reading if a meter replacement occurred. Upcoming maintenance determinations use the Next Util Qty that reflects when the asset is due schedule maintenance based on Current Meter Reading.  Comparing Next Util Qty to the Total Util Qty cannot provide accurate assessment if asset is overdue maintenance.

Recommended:
Add Current Meter Reading as a available field when performing Asset Preventative Maintenance Schedule Inquiry.
 
Mission Critical:
Critical to completing schedule maintenance on-time and not degrading mission capabilities.
 
Benefits:
Change will improve data accuracy and user experience.
 
Users:
This change will benefit all M&U users and agencies.
NMC Default Configuration for Maintenance Program Level 01911 MU AF: VSCOS New
Description:
Air Force policy directs the use of Non-Mission Capable (NMC) work orders, however compliance is reliant on user selecting this option when generating work orders. NMC preference is available at the user level but no option is available to set this as Maint Program default.

Recommended:
Add Non-Mission Capable (NMC) as a Maint Program configuration option. When option is selected all new work order will open with NMC=Yes as the default with an error message if the asset has an open NMC work order. Open NMC work order "error message" will trigger users to close the current NMC work order or edit new work order to reflect NMC=No.  This would function exactly the same as the current user preference, but give the Maint Director option to implement this default across the Maint Program and affect all work orders.
 
Mission Critical:
Critical to accurately capturing fleet readiness and meet Department of the Air Force policy mandates.
 
Benefits:
Change will improve NMC data accuracy and fleet readiness reporting.
 
Users:
This change will benefit all M&U users and agencies.
Work Plan Display Improvements 01910 MU AF: VSCOS New
Description:
Work Plan Desc field within sub work order is a free text field with option to use "spyglass" for browsing established plans.  Users are bypassing browse function and entering free text to capture desired display of information. This work around prevents the system from linking the sub work order to established work plans and maintenance schedules. Common reason for using free text is to manipulate how the sub work order tab displays (e.g., users want to see plan id). Additionally, the sub work order incorrectly identifies "Work Plan Desc" when populating the field with the work plan name when using the browse function.
 
Recommended:
1) Disable the free text option for entering work plan details within the sub work order and require the use of the browse function. 
2) Edit sub work order's Work Plan Desc field name to display Work Plan Name. 
3) Update sub work order tab to display Work Plan Id and Work Plan Name. Example: Sub WO 8: 25BD HEATER/DEFROSTER
 
Mission Critical:
Critical to accurately capturing maintenance actions and schedule requirements.
 
Benefits:
Change will improve data accuracy and user experience.
 
Users:

This change will benefit all M&U users and agencies.

Update Imports to Excel xlxs format 01909 Enterprise DLA New
Change Request: Process Improvement

Description:
Support for the MS Excel xls format is being phased out.  DPAS needs to updates it import processes to utilize the Ms Excel XLSX format
 
Recommended:
Modify the DPAS import processes to utilize the MS Excel xlsx for the import template, and enable the import to process the updated format file.
 
Mission Critical:
Microsoft has phased out the use of the xls format
 
Benefits:
Eliminates security concerns and standardizes the process to use current Excel formats.
 
Frequency: Daily
 
Users:
All users of PA, MU and FSM may be impacted.
FLIS V8 Update 01908 Enterprise Leidos New
Change Request: Process Improvement

Description:
As part of the FLIS Transformation and Cataloging Modernization efforts at DLA, FPDW has partnered with DLA’s Defense Automated Address System (DAAS) to provide NSN item data. FPDW web services will no longer be available after 30 November 2023.
 
Recommended:
DPAS jobs currently accessing the FLIS webservice must be updated to pull and parse the IPV8 flat-files from GEX for NSN additions and updates.
 
Mission Critical:
This is both mission critical and mandated. Updates must be in place for the November 2023 cut off to ensure DPAS continues to receive data from FLIS.
 
Benefits:
This update is required to ensure updates from WebFLIS are reflected in DPAS to ensure NSN data is properly reflected in the system ensuring accuracy and maintaining accountability of data correctness.
 
Frequency: Daily
 
Users:
This affects all users currently or planing on utilizing FLIS NSN data
SKO Catalog Modernization 01907 Enterprise Leidos New
Change Request: Process Improvement

Description:
There are several requests from various agencies regarding the expansion of SKO catalog functionality to allow enhanced import/export capabilities, automatic generation of SKO catalogs during the build process, support for multiple nested kits, as well as requirements to support other hierarchical item associations outside the scope of the kitting process. To spearhead these updates a tech refresh of the SKO Catalog process should be preformed to migrate the logic to the new tech stack providing new UI, and preventing migration of newly added functionality  
 
Recommended:
To spearhead proposed updates to the DPAS kitting processes, a tech refresh of the SKO Catalog process should be preformed to migrate the current functionality to the new tech stack thus paving the way to implement user requested system changes to the SKO Catalog process.    
 
Mission Critical:
Mission critical. Kits continue to be highly utilized by various agencies within the system. Allowing us to build on top of current functionality is pivotal to continue providing additions to support user functionality.
 
Benefits:
Refreshing the SKO catalog process will reduce the time required to apply future updates to the kitting logic by ensuring new functionality is included under the new tech stack, removing the need to migrate logic in the future.
 
Frequency: Daily
 
Users:
All catalogers will have an updated Set Kit Outfit AUD process when this SCR is completed.
MAM Critical Asset Attribute 01906 MU AF: AvSE New
Change Request: Process Improvement

Description:
DPAS M&U lacks the ability to identify items as Critical Assets.  Some assets are of such high importance to the warfighting mission that they need to be labeled as Critical Assets. These items are vital to meeting DODD 4151.18 mandates that maintenance programs are structured to "meeting readiness and sustainability objectives (including mobilization and surge capabilities) of national defense strategic and contingency requirements. It is of significant importance for senior leaders to monitor availability of these assets on a real-time basis to detect and resolve shortages that impact readiness. Per DAFI 21-101 it is the Maintenance Group Commander's responsibility to "Establish Minimum Equipment Levels (MELs) for essential maintenance assets to include support equipment and vehicles.This capability was present in legacy systems prior to our transition to DPAS M&U and is now being accomplished manually via spreadsheet (daily updates required).
 
Recommended:
Add a new checkable attribute in the Maintenance Asset Master labeled Critical Asset. This attribute needs to be added as a field in the Maint Asset Inquiry; needs to be a search option in MAM; and needs to be added to the "additional attributes" section of the Work Order.
 
Mission Critical:
DODI 4151.18, AFI 10-2402; DAFI 21-101
 
Benefits:
This change will ensure senior leaders are able to assess and monitor the health of critical assets,  maintaining the ability to execute War Orders effectively IAW DoD and AF policy.
 
Frequency: Daily
 
Users:
All AvSE users and Wing/Group leadership
IO Tier Name Inquiry 01885 Enterprise Leidos New
Description: 
IOs/AIOs do not currently have the ability to generate a tier name listing in DPAS to assist them and their groups with requesting valid DPAS Tier names.  Propose ability for IOs/AIOs to be able to query and generate valid Tier names for their group .

Recommended:
Propose ability in DPAS for IOs/AIOs to be able to query and generate valid Tier names for their group.  This will assist with requesting access for their users as to the 'exact' tier names to request and for the groups to be able to track when tier names have changed.
 
Mission Critical: n/a
 
 
Benefits:
This will assist with requesting access for their users as to the 'exact' tier names to request and for the groups to be able to track when tier names have changed. Tiers names can be updated (changed) by the functional users is some modules, thus it's important that the IOs be able to obtain the current tier names for requesting user access.
 
Users:
DPAS IOs AIOs
Location Condition Code Default 01802 Warehouse AF: DF-VEHS New
Description:
DPAS Warehouse limits Location Condition Code for a stock number to one Location Id. When receiving multiple quantities of a stock number under a single document, all will default to the single location and then need dispersal to various locations. Each warehouse will have multiple locations that require the same stock number and have a single Due-in, Backorder, or Return created to replenish or restock the items.
 
Recommended:
Allow multiply Location Condition Codes for same stock number. Enables user to chose several locations by quantity they would like to receive/return stock numbers streamlining process.
 
Mission Critical:
This is not critical or mandated, however improving system efficiencies decreases time warfighter spends performing non-wartime tasks
 
Benefits:
Automation provides a time reduction searching commonly received stock numbers for warehouse location replenishments (e.g.,individual issues). Additionally, potential to eliminate or reduce misplaced items within warehouse. Allows warfighter to focus on critical mission tasks vs. assigning warehouse replenishment locations.
 
Users:
Yes

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